Administrative Assistant

Rikki Castner

Cell 732-***-****

*************@*******.***

Work History – I have extensive experience as an Administrative Assistant, who consistently demonstrate loyalty, dedication and professionalism.

PROFESSIONAL EXPERIENCE:

Administrative Assistant to the Sales Managers Jan 2018 - Current

Toll Brothers, Forked River, NJ

Greet guests in the office and direct them appropriately

Answer and direct phone calls

Respond to incoming emails

Coordinate community events

File important and confidential documents

Administrative Assistant to the Vice President

of Clinical Operations and Transformation Oct 2007 – Jan 2017

Horizon Blue Cross Blue Shield, Farmingdale, NJ

●Position required supporting new Vice President during her transition to the company.

●Prepared, reconciled and submitted monthly travel expenses for reimbursement.

●Oversee calendar and meeting schedule needs to ensure availability and time management for Vice President.

●Managed all internal/external meeting logistics.

●Served as a liaison between Vice President, Directors and Managers to ensure efficient and effective communications.

●Order and maintain office supplies; utilizing tracking system to ensure consistent supply availability.

Administrative Assistant to Director, Utilization Management

●Managed and coordinated department calendars to ensure efficient and effective meeting scheduling, prioritization and meeting logistics.

●Prepared, reconciled and submitted monthly travel expenses for management team.

●Coordinated merit increases and bonuses with department head based on employee annual rating.

●Order and maintain office supplies; utilizing tracking system to ensure consistent supply availability.

●Handle employee inquiries regarding benefits, payroll, policies, etc., with accuracy and expediency.

●Track monthly accruals.

●Prepared onboarding materials and submit appropriate system application requests for all new hires

●Attended bi-weekly “brain storming” sessions, with a team of Administrative Assistants, to review, edit and communicate better processes.

Administrative Assistant to Director, Sales & Marketing Aug 1998 - Dec 2005

Prudential Property & Casualty Insurance Company - Holmdel, NJ

●Managed and coordinated department calendars to ensure efficient and effective meeting scheduling, prioritization and meeting logistics.

●Coordinated shipping of Marketing materials to off-site locations.

●Prepared monthly travel and general expenses.

●Tracked attendance

●Assisted Payroll with any discrepancies

Education – High School Diploma

Accomplished Computer Skills

●Outlook

●Word

●Excel

●PowerPoint

●Concur

●Ariba

●Horizon @ Your Service

●A/P Payment

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