Fiaz Ali Khan

WORK HISTORY

Kuwait Drilling Company, Kuwait Human Resource-Assistant

**** - *******

ACHIEVEMENTS

Extensive previous administrative experience of working in a HR department

Excellent organizational and administrative skills

A positive and enthusiastic attitude with the ability to self-motivate

Proficient in using Microsoft office applications

Can co-ordinate a wide range of activities at one time.

Worked under tremendous pressure and achieved the targeted goals set by the organization.

Maintaining a good relation with the KOC staff to process the recruitment campaigns

Followed the guidelines and policies set by the KOC to recruit manpower for western nationalities.

Worked for KOC (14050512) contract and expertized in the process of recruitment and selection procedures.

Stands as an induction trainer for the new employees to know the nature of work and the organization

Specially handled 15 Campaigns and mobilized employees more than 350 members in the year 2017.

Successfully completed targeted recruitments over the year 2017.

Awarded best employee of the year for the local and overseas recruitment.

Stand as a first point of contact for the new and existing employees and solve all the grievances and queries with efficient and effective tactics.

Specially handled all the project reports of 14050512 contract of KOC and initiated the mobilization of westerners from all over the world.

RESPONSIBILITIES

Assisting with the day to day operations of the HR Admin department

Being the first point of contact for all general HR enquiries, administration and correspondence.

Worked for the Deep Drilling contract (KOC 14050512) and got remarkable notice in the KOC HR recruitment department.

Compile and update employee records (hard and soft copies)

Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.)

Coordinate HR projects (meetings, training, surveys etc.) and take minutes

Deal with employee requests regarding human resources issues, rules, and regulations

Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc.)

Taking initiative step for the new employee to understand about the organization, policies and procedures and nature of the work to perform.

Supporting them in all the aspects of learning the competency frame work of the organization which includes (Information Aspects, Task Aspects, People Management, Technical expertise )

Ensure all the policies and procedures to be followed at the time of recruitment and campaign process.

Processing GP letters, Work visas for the shortlisted candidates.

Mobilization of employees from overseas and making arrangements for their joining’s.

Ensure of prior temporary gate passes as soon as the employee arrives, so as to reduce the time in sending them to the rig sites.

Arranging the medical test for the new employees by confirming the appointments with Ministry of health and coordinating with mandoop’s until they complete the process.

Expertise in the process completion for employee residential status and local hiring.

Regular contact with the Public relation officers for new changes in the Kuwait Labor law

Preparation of temporary gate pass for the new employees and permanent KOC entry passes for the existing employees

Ability to take immediate actions at the time of emergencies

Constant touch with the Embassy related issues and new updated procedures for the overseas recruitments.

Coordination with the mandoop’s especially in the process of emigration works.

Preparation and maintenance of campaign reports in excel sheet and update on daily basis.

Ensuring all paperwork received is scanned and stored both electronically and on the employee’s paper file.

Prioritizing and managing own workload without supervision

Handling staff enquires on a daily basis

Talking to both existing and potential employees on a daily basis

Writing individual nonstandard letters and emails to employees

Ensuring that all company HR processes and procedures are properly followed.

Entrusted to manage office in the supervisor’s absence. Provided timely, courteous and knowledgeable response to information requests.

Collaborated with management and department heads to make recommendations for hiring/firing.

Developed an effective recruiting strategy and successfully mobilized over 350 employees within 12 months.

Counseled managers and employees on individual HR issues including performance management, organizational and leadership development, compensation and employee relations.

Preparation of exit formalities and employee timesheets till date and visa cancellation process etc.,

Ensuring the exist formalities to be done immediately for the employees who are medically unfit and deporting them with in a limited time frame.

Communicating with the exit employees about their final payments and bills cleared before they exit.

Terrranaut Technologies Ltd, Kuwait

Human Resource-Assistant

2015 - 2016.

ACHIEVEMENTS

Worked with many projects under Subcontractor Company.

Worked with KNPC Pipeline project Mena Abdullah, sewerage underground project Abdali, KOC pipeline project in EC20 EC21 rig sites.

Got much more experience in recruitment, placement, local transfers etc.

Expertise in contract letters, quotations to other companies and invoice payment maintenance.

Making residence stamping for the new and existing employees, renewals.

Expertise in drafting official and unofficial letters, Memos, transfer letters, appraisals and promotions, terminations, final settlements, exit letters.

RESPONSIBILITIES

Identify talent and aspirations of individual employees and provide coaching aimed at motivating them to undertake the necessary training required to advance their careers within the company

Develop job profiles and source candidates from major job boards; select, interview and hire employees in collaboration with department managers

Issuing final settlements to departing employees and conducting exit interviews.

Administrating payroll and salary management.

Supporting employees in all the aspects of learning the competency frame work of the organization which includes (Information Aspects, Task Aspects, People Management, Technical expertise )

Setting up the company’s administration system, i.e. invoices, quotes, letters format.

Recruiting and interviewing potential candidates.

Arranging for staff meetings.

Developing excellent report writing skills.

Providing any administrative support and handling profitability of accounts.

Managing administration staff.

Handling all sorts of written correspondence with clients.

Covering for HR Manager during his leave.

Involved in Recruitment and Selection.

Carrying out a successful internship program with local and overseas recruits.

Negotiating packages with new recruits.

Assisting in managing employee relations and dealing with labour disputes.

Creating job description of various positions.

Preparation of Performance Appraisal format of different levels.

Plan and develop on-the-job training programs for line employees and career development programs for managers with a focus on retaining existing talent and reducing employee turnover

Identified cost savings opportunities while managing vendor management functions

Ensure compliance with and documentation of relevant and adequate Internal Controls

Provide assistance as needed in other areas of financial and operational reporting

Assist in preparation of monthly, quarterly and annual budgets, forecasts and look backs

Crosschecking of the invoices received.

Maintaining of employees list and checking of their KOC gate passes from time to time

Reporting to the manager of all the daily activities

Arranging of Machinery on the site, see that it could be delivered in time.

Checking the timesheets of the employees on monthly basis and paying them their salaries.

Making of quotations of the company for the new contracts.

Arranging of files and other documents in a systematic manner, supporting operations for platform

Tata Business Support Services Ltd, Hyderabad.

Pay Role Assistant

2012-2015

ACHIEVEMENTS

Dealing with the customers and dealers

Delivery of the reports from time to time

RESPONSIBILITIES

Responsible for preparation of Bank Reconciliation Statements, Audit reports, Profit and Loss accounts,Balance sheet, checking the E bills from the various departments

Raising the SR for problematic bills

Dealing with the customers and dealers

Delivery of the reports from time to time

Maintaining the reports in a Excel format and submitting the same to the Team leads and the managers

Muthoot Finance Ltd, Hyderabad.

Junior Assistant – HR Functions

2010-2012

ACHIEVEMENTS

Worked as Team lead and team size 3

Proactively very good coordination with the manager and regional manager.

Prompt in delivery of reports to the manager from time to time.

Plays the role of Fun and Welfare Manager

Assisted other team members in understanding their problems and helped them resolving their issues and to ensure that deliverable is delivered in time.

RESPONSIBILITIES

Responsible for Recruitment & campus selections

Responsible for Resource Allocation and release.

Induction and joining formalities

Responsible for preparation Year End process for every financial year.

Leave & Attendance Processes

Preparation of salary bill statements for every month based on the Hierarchy.

Coordinating training programs and in charge of handling soft skill sessions

Organizing employee surveys & Keep in Touch sessions

Areas of Expertise

Strategic Planning

Relationship Building

Team Leadership

Special Projects Executive Reporting

Technology Integration

Process Communications

Employee Relations

Training & development

Cost controls

Document Management

Report Generation

Social Networking

Competency Framework

Acade

Academic Qualifications

Course

Branch

Institution/College

University/Board

YEAR

MBA

HRM / Finance

Nizams Institute Of Business Management

Osmania

2010

B.Com

Commerce

St josephs Degree College

SKU

2008

Technical Qualifications

Microsoft Dynamics – HR payroll

SAP HR/ FICO

Tally ERP-9.0, 11.0, Focus

HR Sol data base

PGDCA- Post Graduate Diploma in Computer Applications

Computer Hardware

Personal Information

Name : K. Fiaz Ali Khan

Date of birth : 18-Mar-1987

Age : 31

Nationality : Indian

Marital status : Married

Driver’s licence : Valid Kuwait License & Indian License

Education and Qualifications : MBA (Human Resource Management / Finance)

Contact Number : 98762503,69668640

Valid Residence : Kuwait Valid Residence

Passport Number : K5558757

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