IT PMO Analyst

Saranya Sampath

IT PMO ANALYST

+1-314-***-**** - *******.*********@*****.***

Summary

I have 8 years of professional work experience in Project Management Office specializing in Finance management, Capacity Planning and Demand Management, Program portfolio reporting, IT Business process improvements, Procurement process, Spend analytics, IT Project delivery support from project charter approvals through project close out.

Areas of specialization - Project finance management, Month close process, Program portfolio reporting, Procurement lifecycle, IT Project delivery support, Financial data analysis, auditing and risk assessment, General Accounting Principles - forecasting, accruals, receipting, invoicing, depreciation, journal entries, cross charges, Profit and loss analysis, IT governance and process compliance, Resource and Budget utilization, Business case, statements of work and request for proposal support.

Financial Reporting - Cost Model Reports, Capitalization & Expense Reports, Financial forecasting reports, Project/Program Review Board presentations, KPI reports and dashboards, Purchase Order maintenance log, Budgeting and Project forecast vs. actual reporting, Statement of work and request for proposal support.

Professional Skills - Excellent hands-on experience in using various Microsoft Office tools like Excel, Access, Outlook, Visio, PowerPoint, JIRA, SharePoint, Office 365, Microsoft Project, SAP Reporting, Coupa, Dolphin and Clarity Project and Portfolio Manager

Possess excellent communication and management skills with interpersonal traits. Ability to interact effectively and work collaboratively with the team members. Good multi-tasking skills, ability to propose new solutions and prioritize urgent requests.

Experience

IT PMO Analyst

Mallinckrodt

May’18 – till date

St. Louis

Mallinckrodt is a global specialty biopharmaceutical company headquartered in St. Louis where I work under the IT operations as a PMO Analyst.

Project Governance and Program Portfolio Reporting

Facilitated Project governance meeting with updated KPI reports to assess the vendor performance against the set benchmarks. Prepared portfolio dashboards for the PRB meeting which include project RAG status, capital and expense spend. Also supported project managers to capture project progress using Project review dashboard which includes project general properties, RAG status, risks/issues with mitigation plan, dependencies and project schedule in pictographic representation. Generated Capital and Expense Forecast Report to capture the monthly variance between actuals and forecast. Also supported project managers in reforecasting the budget based on the actuals for the project. Created trend analysis using pictographic charts based on the actuals for each project and gave a projection based on the trend for the rest of the financial year. Generated OPEX report on monthly basis to track the operating costs for running the IT portfolio.

IT Finance Management and Close Process

During financial month close, ran project spend report from SAP and sent to project managers for accruals. Based on accrual requests from project managers, updated journal entries and cross charges for the finance to process the journals on period end date. On working day 3, ran project spend report to ensure accruals are reflecting against right cost center. Updated CER Forecast report with actuals for previous month from project spend report and sent to project managers to forecast for current financial month. Updated the capital expense report portal with the forecast for all projects in the portfolio. Ran reports for senior management from CER portal on total capital and expense spend for the IT portfolio on a monthly basis.

IT Project Delivery Support

Reviewed project intake form during project proposal for consideration in the portfolio, extended support to project managers in building the business case to develop full project charter which includes business benefits, project scope, cost and schedule. Once project is approved, generated project forecast vs actuals, Project Spend Report, CER Capital and Expense Report, KPI report and PRB presentations as a part of project governance during project execution until closure. Compiled lessons learnt from each project for program manager to discuss in governance meetings for performance improvements

IT Procurement Management

Based on the Project intake form, created project charter in the CERTS internal portal, ensured successful transition through the approval workflow. Once the Project is approved and a WBS code is generated, created purchase requisition in Coupa, uploaded the supporting documents such as CER approval and once completing the requisition workflow, requisition is now approved and PO will be generated. Maintained the Purchase Order log to track the entire POs reviewing the invoice receipt, updating the Goods receipts and ensured timely closure of the purchase orders.

Process Documentation

Effectively used Microsoft Visio for documenting the financial close process using flowcharts and swim lane diagrams. Also documented the new joiners and leavers process which includes raising service desk requests for LAN network, application/server access and VPN. Documented the process for all project governance reporting which includes Forecast vs actuals, Capex and Expense reporting, Portfolio Dashboard and Project review board presentations.

Sensei PPM Configuration

Actively involved in the Sensei jumpstart which will be effectively used by the Project managers, PMO and Executive team. I gathered the data required for configuring the Sensei on Microsoft Project server which provides reporting and dashboard capability for project tracking and portfolio Reporting. Using Sensei PPM created new projects, automated Demand management and capacity planning, performed reporting on top of the project data available within Sensei, created portfolio dashboards and customized the dashboards according to the project needs.

IT PMO ANALYST

Telefonica O2

Jan’14 – Nov’17

Slough, UK

Telefonica O2 is a leading telecommunications provider in the UK and I worked for Enterprise Data Warehouse and Business Intelligence function.

Project Management and Finance Reporting

Actively participated in every stage of Project management lifecycle – Project initiation, analysis, planning, execution and delivery within timelines using Agile scrum/ Kanban and waterfall development methodologies.

Tracked operating costs for End to End and workstream projects and generated expense reports on a weekly and quarterly basis, tracked capitalization of projects and generated Project Spend reports on a monthly, quarterly and yearly basis. Prepared and facilitated Project Review Board meetings with project status reports on PowerPoint presentation for project managers on a weekly basis. Also prepared Program review board presentations and Portfolio dashboards for Program manager on a monthly basis

Customized the excel tool to effectively generate reports on operating and capitalized project costs. Effectively managed resources and project finance for time and material, agile scrum, kanban and fixed bid projects. Also actively participated in the sprint roadmap meetings and updated the sprint roadmap on a periodical basis.

Generated Business Intelligence cost model reports on a monthly basis to ensure capitalization, receipts and vendor invoices are aligned. Collected statistical data regarding the project deliverables from the vendors and assessed vendor performance against set benchmarks as in the SOW based on several performance indicators

Auditing and Risk Assessments

Initiated and performed periodic risk assessment and auditing of all financial records and processes as per accounting standards and gathered required evidences. Prepared action plans for any deviations identified during the audits and ensured the required control measures are implemented. Documented and tracked all the risks identified in the Agile Project Road map meetings for the program portfolio.

Budgeting, Forecasting, Invoicing and Receipting

Performed Project Budgeting and reporting actual spend vs total budget, verified invoices of the suppliers and forecasted the project costs for Time and Material, Scrum and Fixed bid projects in order to facilitate receipting and accruals done on every financial month end. Maintained the Purchase Order log and ensured timely closure of the purchase orders post approval from the requestors.

Financial Data Analysis and RFP Support

Performed data analysis using SQL queries, Microsoft Office productivity tools such as Excel, Access and presented my studies and findings to the senior management and stakeholders using Power Point and BI reporting tools like MicroStrategy.

Provided support to the Program/Project Managers with the required financial information to aid Project control and monitoring.

Effectively addressed all finance related queries from Business and Project/Program Managers with convincing data pulled across from Finance reports.

Supported the RFPs floated by our function to external vendors by analyzing the financial numbers provided within responses from the vendors and generated instant reports for management to compare the vendor offerings and related costs. Performed day rate comparisons for all statements of work signed to ensure consistency before going for purchase requisition.

Clarity PPM & Project Forecasting

Performed Financial forecasting reporting and comparison of Project forecast vs. actuals. Effectively used Clarity PPM tool to post generic project costs into clarity, added new resources for timesheet booking, created tasks within projects and done allocation for resources in Clarity.

Created and maintained Clarity booking log for all the project costs posted into Clarity PPM on daily basis. Generated Project forecast report using the financial plan available for projects in Clarity on monthly basis.

Generated Timesheet compliance reports on a weekly basis and effectively tracked all the timesheets and sent them for project manager approvals and posted the costs into clarity on a weekly basis.

MS Sharepoint & Office 365

A SharePoint admin and effectively used Microsoft SharePoint for storing all the PMO operations related documents organized into folders and have hands on experience in Office 365. Have setup and maintained Sharepoint for the business unit including setting up embedded timesheet portal in Sharepoint and analysis using SQL queries on the logged data.

Resource Management & Process Documentation

Managed onboarding and off boarding of new joiners and leavers such as LAN account, RSA secure ID, Terminal and production server access etc. Created detailed process document for each of the PMO Operations related activities using Microsoft Visio. Have done successful transformation of all PMO operations related finance and other confidential documents during the start of every new calendar year.

IT PMO ANALYST

Accenture

Aug’08 – Jun’12

Bangalore, India

Project Management and Financial Reporting

Actively participated in every stage of Project management lifecycle – Project initiation, analysis, planning, execution and delivery within timelines using waterfall and V-model development methodologies.

Performed Cost Model reporting on a monthly basis which includes Capitalization, Receipting and Invoicing across vendors. Generated Capitalization project spend and Expense reports on a monthly and quarterly basis. Raised purchase order requisitions for all statements of work and tracked them in a purchase order log, Financial forecasting reporting and comparison of Project forecast vs. actuals, Prepared and facilitated Project Review Board meetings with PowerPoint presentations and Dashboards, Performed KPI Reporting based on several performance indicators, Project Budgeting and reporting actual spend vs. total budget.

Financial Data Analysis

Responsible for monitoring project cost using Accenture internal tools. Performed cost analysis and generated revenue and expense reports, prepared client invoices, generated and published internal reports using complex formulas in Microsoft Excel.

Developed and maintained resource entry exit process, managed resource movements, timesheets and logistics. Reported utilization and effort forecast for all resources in the project. Presented the trend of overall project revenue and expenditure reports using charts and power point presentations.

Generated financial reports on a weekly, quarterly and yearly basis to track the budget spent against each project and individual. Timesheet compliance management which Includes filling timesheets, requesting access for project codes, sending timesheet reminders and generating defaulters list on a weekly basis

Resource & Calendar Management

Facilitated resource onboarding and release management such as ID card Issue, RSA token, SharePoint access, Laptops, Office mobiles. Managed emails and Calendars for senior managers and performed adhoc tasks on a daily basis.

Organized and facilitated outdoor team events and day-to-day official meetings. Timetable management on a weekly basis for all the meeting rooms owned by the project.

Recruitment management such as organizing interviews, reporting status of resources interviewed till closure of the current openings. Office space management to track the location of project resources and available desks. Raising Service desk requests to fix hardware device and RSA token issues.

Sharepoint & Process documentation

Created detailed process document for each of the PMO Operations related activities. A project Sharepoint admin and maintained all the process and management related documents in confidential folders within the Sharepoint.

Education

BACHELOR OF SCIENCE

ANNA UNIVERSITY

Jun’05 – May’08

Computer Technology

First class with distinction

MASTER OF BUSINESS ADMINISTRATION

BHARATHIYAR UNIVERSITY Distance Learning

Jan’09 – Dec’10

Information Systems

First class

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