ROSEANN JESSEL

* ***** *****

Ogdensburg, NJ ****9

973-***-****

SUMMARY

Dedicated and focused Executive Assistant who excels at prioritizing, completing multiple tasks simultaneously, and following through to achieve project goals. Highly equipped with experience in performing a variety of administrative duties, which require a range of knowledge and skills.

WORK EXPERIENCE:

Nestle Nutrition, Florham Park, NJ

Executive Assistant (July 2015 – Present)

Provide executive administrative, and business support to the Chief Patent Counsel, General Counsel and Senior Paralegals

Manage and maintain a complex executive calendar and travel itinerary

Research and book travel arrangements to include hotels, airline tickets, and ground transportation using the Concur program

Discretely accept and screens calls, connect callers with appropriate staff, and follow up as needed

Respond promptly to mail of a confidential nature for review and signature of appropriate personnel

Create material including letters, expense reports, confidential reports, spreadsheets

Perform extensive research in support of patent-related activities

Handle sensitive information requiring a high degree of discretion and absolute confidentiality

Maintain electronic and hard copy filing systems to keep them current, accurate, and accessible to enable business workflow processes

Work on assignments of various levels of complexity and difficulty requiring judgment to resolve issues

Assist in maintaining the department's filing room

Provide added administrative support for day-to-day activities and long-term projects in the department

Prepare USPS, FedEx and UPS overnight mailings

Order supplies and maintain inventory

Weidlinger Associates, Inc., Mountain Lakes, New Jersey Executive Assistant/Office Manager (January 2002 – March 2015)

Performed all aspects of professional personal assistance to the Vice President and Senior Associates, which included scheduling appointments and meetings, booking travel arrangements, managing agendas, handling mail, purchasing/sending marketing materials

Acted as the primary liaison between client and all personal and professional contacts

Created pre-qualification applications for government agencies, which enabled the team to bid on projects

Organized logistics for conference calls, web conferences, in-house/off-site meetings, and luncheons

Executed branch office human resource functions, which included new hire forms, health care applications, employees-time- tracking and performance evaluations

Assisted in the development of marketing materials for job fair recruitment

Prepared client invoices and generated financial reports using Deltek Vision Software

Updated and maintained the company job postings for the branch

Collaborated with others to improve processes and procedures, effectively and efficiently working within time constraints and adjusting to changing circumstances

Researched office space options for company move, met with building owners while on site visits and coordinated the lease negotiation process

Managed office equipment leases reducing operating expenses

Maintained an extremely high-level of confidentiality and privacy TRC Solutions, Mountain Lakes, New Jersey

Executive Assistant (April 1998 – December 2001)

Managed the Vice President's professional and personal calendar

Arranged local, domestic, and international travel arrangements

Prepared expense reports for travel reimbursements to ensure timely filing

Created correspondence, transmittals, memos and spreadsheets

Maintained the department filing system

Coordinated all internal and external meeting logistics, job fair registrations and special event preparation

Built collaborative relationships, internally and externally EDUCATION

Drake Business School, New York, NY November 1993

Secretarial Certificate

SKILLS:

Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), Concur, Adobe Acrobat Pro, OneDrive, Skype for Business, Dymo, Deltek Vision, Notary Public, administrative support, calendaring, travel arrangements, expense reporting, filing, inventory, organizational skills, research, time management, computer proficiency