Executive Assistant Office
Resume:
ROSEANN JESSEL
Ogdensburg, NJ ****9
SUMMARY
Dedicated and focused Executive Assistant who excels at prioritizing, completing multiple tasks simultaneously, and following through to achieve project goals. Highly equipped with experience in performing a variety of administrative duties, which require a range of knowledge and skills.
WORK EXPERIENCE:
Nestle Nutrition, Florham Park, NJ
Executive Assistant (July 2015 – Present)
Provide executive administrative, and business support to the Chief Patent Counsel, General Counsel and Senior Paralegals
Manage and maintain a complex executive calendar and travel itinerary
Research and book travel arrangements to include hotels, airline tickets, and ground transportation using the Concur program
Discretely accept and screens calls, connect callers with appropriate staff, and follow up as needed
Respond promptly to mail of a confidential nature for review and signature of appropriate personnel
Create material including letters, expense reports, confidential reports, spreadsheets
Perform extensive research in support of patent-related activities
Handle sensitive information requiring a high degree of discretion and absolute confidentiality
Maintain electronic and hard copy filing systems to keep them current, accurate, and accessible to enable business workflow processes
Work on assignments of various levels of complexity and difficulty requiring judgment to resolve issues
Assist in maintaining the department's filing room
Provide added administrative support for day-to-day activities and long-term projects in the department
Prepare USPS, FedEx and UPS overnight mailings
Order supplies and maintain inventory
Weidlinger Associates, Inc., Mountain Lakes, New Jersey Executive Assistant/Office Manager (January 2002 – March 2015)
Performed all aspects of professional personal assistance to the Vice President and Senior Associates, which included scheduling appointments and meetings, booking travel arrangements, managing agendas, handling mail, purchasing/sending marketing materials
Acted as the primary liaison between client and all personal and professional contacts
Created pre-qualification applications for government agencies, which enabled the team to bid on projects
Organized logistics for conference calls, web conferences, in-house/off-site meetings, and luncheons
Executed branch office human resource functions, which included new hire forms, health care applications, employees-time- tracking and performance evaluations
Assisted in the development of marketing materials for job fair recruitment
Prepared client invoices and generated financial reports using Deltek Vision Software
Updated and maintained the company job postings for the branch
Collaborated with others to improve processes and procedures, effectively and efficiently working within time constraints and adjusting to changing circumstances
Researched office space options for company move, met with building owners while on site visits and coordinated the lease negotiation process
Managed office equipment leases reducing operating expenses
Maintained an extremely high-level of confidentiality and privacy TRC Solutions, Mountain Lakes, New Jersey
Executive Assistant (April 1998 – December 2001)
Managed the Vice President's professional and personal calendar
Arranged local, domestic, and international travel arrangements
Prepared expense reports for travel reimbursements to ensure timely filing
Created correspondence, transmittals, memos and spreadsheets
Maintained the department filing system
Coordinated all internal and external meeting logistics, job fair registrations and special event preparation
Built collaborative relationships, internally and externally EDUCATION
Drake Business School, New York, NY November 1993
Secretarial Certificate
SKILLS:
Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), Concur, Adobe Acrobat Pro, OneDrive, Skype for Business, Dymo, Deltek Vision, Notary Public, administrative support, calendaring, travel arrangements, expense reporting, filing, inventory, organizational skills, research, time management, computer proficiency
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