Administrative Assistant Manager

Carissa Moten

Hayward, CA 510-***-**** *******.*****@**.***

Experience

HUMAN RESOURCES ASSISTANT - CONTRACT GCM MEDICAL APRIL 2018-PRESENT

Schedule interviews

Administer New Employee Orientation and benefits presentation

Process payroll

Administer and track required employee trainings

Assist with company event planning and execution

Organize and maintain HR files

Set up Employees in ADP and maintain HRIS

Accounts receivable (posting invoices, creating checks, making payments)

Accident investigation and workman’s comp claims

Leave management; FMLA, PFL, etc.

HUMAN RESOURCES COORDINATOR-CONTRACT CATHOLIC CHARITIES OF THE EAST BAY

FEB. 2018-APRIL 2018

Manage recruitment process: job posting (myStaffingPro), screen applications, interview process, and

Select candidates.

Create and send offer letters

Manage on boarding process: references, pre-employment requirements, on board paperwork and

requirements, and background checks.

Conduct individual employee orientation at the time of hire

Maintain HRIS, personnel records and EEOC records

HRIS: input and manage employees in ADP workforce, benefit system (RetaTrust), and retirement

system (Mutual of America).

Maintain training requirements and certificates for employees

Update HR forms and policies

Collaborate with payroll on garnishments, updates on W4, EDD, and time off

Administer benefits program and presentation

Attend casual and panel interviews

ADMINISTRATIVE ASSISTANT ARTHUR MURRAY DANCE STUDIO MAY 2017-FEB. 2018

Maintain studio calendar and scheduling

Receive and process tuition payments

Create invoices

Follow up on sales leads

Create flyers and assist with event planning

Order supplies for studio

Assist with payroll, as needed

HUMAN RESOURCES COORDINATOR DOUBLETREE BY HILTON OCT. 2016-MAY 2017

Maintain HRIS (ABRA, KRONOS), personnel records

Post positions, screen applicants, complete all employee background checks.

Explain company policies and required new hire paperwork

Compensation surveys

Administer employee 30 day, 60 day, 90 day, and annual increases

Process and assist employees' leave (FMLA, PDL, CFRA)

Report and follow worker’s compensations and EDD claims

Follow and explain union contact.

Explain and administer union and non-union employee benefits

Assist with employee recognition projects/party planning

Employee Relations assistance receiving and diffusing employee complaints

Facilitate employee awareness/ injury prevention game (Bsafe bingo)

Create and provide weekly and monthly HR and recruitment reports

Manage employee training requirements

Follow 90 and Annual required employee reviews

Complete various reports; recruitment, benefit, salary

HUMAN RESOURCES ASSISTANT U.S. DEPARTMENT OF VETERAN AFFAIRS FEB. 2014-OCT. 2016

Manage pre-employment process and correspondence with new hires.

Responsible for collecting and verifying new employee paperwork. (I-9 forms, race identification, and

statement of understanding, selective service verification etc.)

Manage internship and fellowship requirement and onboard paperwork

Prepare new-hire folders, scheduling physical examinations and fingerprints.

Schedule and follow up on pre- employment TB tests

Assist with benefit explanation and forms (travel, retirement, open enrollment)

Assist customers and veterans with the application process.

Manage Pre-employment tracking sheets and calendar

Set up accounts needed for new employees (computer login, email, training's)

Complete work verification for companies and employees

Classification and Compensation Section Duties

Updated the format of the excel Personnel Distribution List (PDL) worksheets for all departments.

Coordinate meetings with the chief and administrative officers of the 50+ departments in the

hospital and their corresponding classification and recruitment and placement specialists.

Update each department's PDL and ensuring position descriptions are updated every two years.

Maintain and update the organization of all paper and electronic position descriptions.

Update monthly personnel reports for Executive Recourses Committee meeting.

Review recruitment and promotion actions to ensure all information is within regulation.

Write standard work documents for Classification section.

Assist Classification Specialists with various projects, administrative, and organizational needs.

ADMINISTRATIVE ASSISTANT SIGONA’S FARMERS MARKET JULY 2010-AUG. 2014

General receptionist duties, data entry

Update and send customer invoices

Assist with Accounts Receivable and Payable

Take customer orders, prepare for shipment, and charge on a POS system

Deliver gift baskets to residential areas, hotels, hospitals and colleges

Provide new employees with proper uniforms and badges

Keep track of inventory for employee aprons, shirts, and jackets

Download employee timecards at the start of each work day

Check time cards for accuracy with schedule and add overtime or vacation

Prepare, print, and organize invoices and orders for packers and delivery drivers

Input invoices into QuickBooks and charge orders to credit cards

Work in place of office manager when out of the office

Prepare excel reports of products needed for delivery for packing manager and driver manager.

Skills & Abilities

Communication

Multitask

Sales

Organization

Microsoft office

QuickBooks

Salesforce

Kronos

ADP Workforce

myStaffingPro

ABRA

Vista

Google docs

Adobe pro

60 wpm

10-key

Education

BACHELOR OF SCIENCE JUNE 2016 CALIFORNIA STATE UNIVERSITY, EAST BAY

Major: Hospitality and Tourism Management

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