Office Administrative Assistant

ROBERT CONRAD WINKE

Chicago, Illinois

*******@*****.***

***/***-**** (Cell)

https://www.linkedin.com/in/conrad-winke-0b95116/

SKILLS

budget creation and management, chairing committees, communication, copyediting, customer relations, database maintenance, editing, event organization, inventory maintenance, languages (French, German, Spanish), leadership, library and archive administration, minute taking and archiving, mission and vision review and implementation, MS Office, online and offline research, original content creation for online and print publications, policy and procedure formation and oversight, problem solving, program review, record maintenance, staff onboarding and supervision, staff recruiting, strategic planning, survey creation and conducting, vendor relations, website content management

EXPERIENCE

BIR Training Center, Chicago, Illinois

EXECUTIVE ADMINISTRATIVE ASSISTANT TO CEO/SCHOOL LIBRARIAN, February 2013 to June 2018.

Acted as liaison between the CEO and external and internal stakeholders such as school’s advisors, consultants, boards, social leaders, and partners; accrediting agencies; state- and federal-level government organizations; employees; and the general public

Conducted educational policies, licensing, and accrediting bodies standards and procedures research, synthesizing data from multiple sources

Liaised with the Academic Cabinet regarding curricular development

Served as the accreditation on-site coordinator

Worked with IT regarding system upgrades to streamline operations

Edited, organized, and proofread large documents such as catalogs, accrediting agencies reports, and effectiveness and improvement plans among others

Performed confidential duties such as research

Maintained records, files, and reports

Prepared and researched briefing materials

Setup agendas; arranged and attended meetings, conferences, and special events; served as recorder for senior leadership team; took and transcribed notes and minutes of meetings; maintained contacts with, prepared, and distributed minutes to appropriate parties; archived educational primary source documents such as meeting minutes, students surveys, syllabi, catalogs, etc.

Served as part of the Manager on Duty team

Oversaw all library activities on campus

Managed bookstore operations at all four locations including ordering textbooks and other instructional materials for all programs at all campuses every term

Supervised, hired, and trained student assistants

Columbia College Chicago, Chicago, Illinois

ASSOCIATE DEAN OF THE LIBRARY AND ACADEMIC RESEARCH, May 2006 to September 2012 (employed from July 1998). Concurrently also served variously as the Head of Library Technical Services (staff of ten), as Acting Director of the Library (staff of forty), as Acting Director of the Institute for Science Education & Science Communication (staff of eight), as Acting Director of International Programs (staff of three), and as Acting Director of the Columbia College Chicago Press (staff of two).

Managed the day-to-day business operations of the Office of Academic Research (“the Office”), which oversaw the operations of College research centers not aligned with an academic department, including International Programs, the Columbia College Chicago Press, the Center for Arts Policy, the Center for Community Arts Partnerships, the Center for Asian Arts and Media, the Center for Black Music Research, the Museum of Contemporary Photography, the Ellen Stone Belic Institute for the Study of Women and Gender in Arts and the Media, and the Chicago Jazz Ensemble, as well as the College Library (collectively “the Centers”)

Served as a member of the Dean’s Council (composed of the Dean and the executive directors of the Centers), the Office’s body for policy formulation, strategic planning, and management of operations

Served in an advisory capacity to the executive directors of the Centers on matters relating to budgeting, planning, and assessment

Recommended and implemented procedures, methods, and systems for efficient control, operation, and management of the financial and programmatic functions of the Office and the Centers

Aided with the preparation and oversight of the Centers’ budgets ($9.9M for FY09, $9.55M for FY10, $9.02M for FY11, $8.09M for FY12)

Coordinated the Office’s and the Centers’ budget planning process

Advised the Dean and Center directors about budget and financial issues

Served as the Office’s and Centers’ primary liaison with the College on budgetary processes and issues

Prepared and administered the Office’s budget following policy decisions made by the Dean

Coordinated related activities between the Centers, such as programming initiatives, marketing endeavors, curricular development, etc.

Communicated the Office’s and Centers’ teaching, educational, and service missions to the staff, faculty, and administration of the College, and to the general community

Led staffs consisting of faculty, librarians, support staff, and numerous student assistants of up to 40, including direct supervision, evaluation, and recruitment

Served as an editor of the Teaching Artist Journal, a research initiative of the Office’s

Coordinated and oversaw periodic program review of each of the Centers

Curated and coordinated campus wide programming initiatives sponsored by the Office

Helped coordinate special projects, including annual surveys and internal assessment activities undertaken by the Office and the Centers

Prepared research and planning reports concerning issues relevant to the Office and the Centers as necessary

Assisted the Dean and Center directors with fundraising efforts and grant writing

Was in charge of outreach and marketing activities for the Office, including overseeing marketing activities and coordinating events

Served as the webmaster for the Office’s website

Served as subject bibliographer in the areas of history, book and paper arts, and Asian studies for the Library

EDUCATION

M.A. Library and Information Science, Rosary College (now Dominican University), River Forest, Illinois, 1989.

M.A. History, Northeastern Illinois University, Chicago, Illinois, 2005.

B.A. French Commercial Studies, University of Illinois, Urbana, Illinois, 1987.

Study abroad program: Université de Dijon, Dijon, France, 1985.

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