Anna Szpala

*** ******** ******

Little Ferry, NJ 07643

Cell: 201-***-****

aszpala522 @gmail.com

OBJECTIVE:

To obtain a position with a progressive organization that will enable me to utilize my vast payroll and accounting experience while continuously challenging me on new horizons.

QUALIFICATIONS:

Over thirty (30) years of diversified payroll and accounting experience. The ability to plan, organize, and coordinate operations. The ability to train, motivate, and evaluate people. Versatile and adaptable, assuming responsibility, able to meet deadlines and objectives.

WORK EXPERIENCE:

TANDEM MANAGEMENT, Hackensack, NJ Apr. 2007 – present

Payroll Manager

Process and review bi-weekly payroll through ADP Workforce Now for 1,150 employees (200 salaried, 950 hourly; 300 union employees) in a timely manner.

Supervise and train staff of five (5) Payroll Coordinators to ensure that ADP WorkForce Now, Empower, Great Plains, and JPI are functioning properly and that payroll is properly distributed to all employees in a timely manner.

Successfully lead and managed conversion from Hour Track (time keeping system) to Empower and from ADP PCPW to ADP WorkForce Now.

Assisted in implementation of the automated JPI Interface imports, which significantly decreased errors in the pay data entry and processing time.

Created Payroll Reconciliation audit of the ADP WorkForce Now, Empower, Great Plains, and JPI systems, which reduced payroll department error rate.

Ensure that the new payroll systems enchantments are timely implemented and properly tested prior to being placed in production environment.

Manage benefit financial processes (such as 401k funding with Fidelity) for employee contribution and employer match funding.

Create, review, and distribute various payroll reports to support financial projections, audits, HR reviews, and compliance issues.

Verify employee master data, payroll increases, tax and benefit deductions, and other miscellaneous deductions, as well as assist accounting staff with payroll discrepancies.

Update payroll records by reviewing and approving changes, job titles, and department changes.

Proactively respond to ensure all Union and Non-Union employee issues are handled in a timely manner and resolution is in compliance with company’s policy.

Set up and implemented and reviewed reconciliation of annual vacation accrual, annual sick pay-out, and 3rd Party Sick Pay to ensure accuracy.

Assist the CFO with 401k/Workman’s Comp and various audits and reconciled outstanding tax issues.

Manage all facets of the Annual Year End process.

PAR PHARMACEUTICAL, Woodcliff Lakes, NJ Feb. 2006 – Apr. 2007

Payroll Supervisor

Responsible for all weekly and bi-weekly multi-state payrolls through the Ceridian System (3 pay groups totaling 850 employees within 32 states) reporting directly to the Associate Director of Accounting.

Supervised a staff of two Payroll Coordinators to ensure computing, withholding, and deductions associated with net pay done properly, updated accurately, and in a timely fashion.

Compiled payroll data such as garnishments, FSA, vacation time, insurance, and 401k deductions.

Interfaced with HR, Treasury, and General Accounting as to the processing of payroll related information.

Liaison with Ceridian for tax filings and year end processing, and processed download of files.

Evaluated internal workings of the department; digest and diversify the payroll system making recommendations for improvements in efficiency.

Analyzed monthly “Accrual vs. Budget” variance review and commentary.

Administered 401k reconciliations and wire transfers.

Responsible for a variety of special projects as well as the creation and implementation of such.

HUDSON BREAD COMPANY, North Bergen, NJ Dec. 2004 – Feb. 2006

Office Manager

Performed all phases of payroll processing operation: calculation, preparation, input, verification, and distribution of regular and temporary employees.

The use of Paychex Payroll System.

Responsible for research and resolution of staff inquiries for 120 employees.

Calculation, reconciliation, and payment of monthly insurance premiums (medical, dental, life, etc.); prepared input of changes and updates from annual open enrollment process.

Managed and monitored all company expenses: including reconciliation and payment of invoices.

Prepared bank account reconciliations using Quick Books and reviewed account statements.

Processed reports for commission payments for independent contractors and sale employees.

Prepared monthly Profit and Loss statements and process all Accounts Receivable payments.

Monitored company petty cash and processed collection.

K-FORCE – Finance and Accounting Staffing, Paramus, NJ Oct. 2004 – Dec. 2004

Temporary Payroll Assistant

Responsible for all daily, weekly, and monthly payroll functions for a major manufacturing company consisting of 3,600 multi-state employees including a small group of union employees.

Supervised a staff of two Payroll Specialists using the Lawson Payroll System.

CCG INC. (parent of Bates Advertising USA), New York, NY 1991 – 2004

Assistant Payroll Manager

Responsible for semi-monthly and monthly payrolls, including freelancers and foreign employees through the ADP EHRMS Enterprise V2.0 System (18 pay groups and 2,100 employees)

Prepared semi-monthly and monthly payroll reconciliations, account analysis, journal entries, and bank reconciliations.

Prepared the 401k reconciliation of employee deductions matching employer contributions and transmitted wire transfers to Fidelity Investment Corporation.

Generated reports using ReportSmith to research and solve various accounting and employee related problems.

Processed all employee transfers and verified existing and prior taxables.

Reconciled 940’s and 941’s to company General Ledger; processed quarterly adjustments and corrections using ADP Adjustmate software.

Processed all year-end information (relocation, taxable fringe).

Supervised, trained, assisted, and audited the payroll work of all payroll coordinators.

Supported and assisted the Payroll Manager on all related projects and special analysis functions.

Bates Advertising USA, New York, NY 1985 – 1991

Senior Payroll Coordinator

Responsible for the preparation of all data-input necessary for payroll processing.

Processed Ohio Workers’ Compensation and California Multiple Worksite Reporting.

Administered new employee rollover information into company profit sharing plan.

Processed all employee profit sharing loan repayments.

Assisted the supervisor with various special projects and analysis.

Bates Advertising USA, New York, NY 1983 – 1985

Payroll Coordinator

Assisted with tracking and record keeping of all employee transactions.

Completed and verified employment and unemployment forms.

Maintained payroll files; reconciled payroll deductions; confirmed payroll deductions and employee direct deposits.

Maintained petty cash receipts.

SKILLS:

Technical: ADP WorkForce Now, ADP PCPW, JPI Interface, Empower, Great Plains, Paychex, Reportsmith, People Soft, Ceridian, Quick Books, ADP Enterprise, Lawson Payroll System, Microsoft Office (Excel, Word, Outlook)

Language: Polish (fluent)

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