Project Manager Assistant

Darlene Rivera

*** **** ***** ******, *****, N.Y. 10451

Mobile: 718-***-****

Email: ***************@*****.***

Objective: To obtain a position in a reputable company where my business and management skills will benefit my employer as well as contribute to my overall professional development.

Experience:

Gannett Fleming – Sub-consultant for The Port Authority Engineering Dept. 6/2017 – 6/2018

Project Manager Assistant

- Provide administrative support for Principals, Task Leaders, Engineers, and field office on (3) multibillion dollar aviation projects.

- Prepare site security letters for sub-consultants for Chief of Traffic Engineering approval and signature.

- Prepare, distribute, and track Award Agreement Packages and Increase Award Agreements.

- Write scope of work for request for insurance task orders (RITO), award letters, and prepare engineers’ estimate for awarded agreements to sub-consultant for managerial approval and signature.

- Request holds on monies for awarded work. Made sure awarded work is given to sub-consultant according to call-in list and budget system. If work is distributed out sub of order; request special approval.

- Prepare presentations, ensuring formatting are presented in accordance with The Port Authority’s guidelines for review.

- Assist billing department with processing invoices which included by not limited to collecting any missing documents, preparing reallocation memos, review invoices, and prepare revised award letters.

- Maintain all related project logs, i.e. award agreements, invoices, and charge codes.

- Maintain, log and distribute Weekly Highlight Reports for 3 airport facilities.

- Assist Principal with travel arrangements/expenses for conferences and presentations.

- Collect bi-weekly time sheet, confirm hours with sign-in sheets for Principals’ approval and signature.

- Update and maintain vacation calendar for Principal and traffic engineer’s planning group.

- Event and meeting coordination (book conference rooms, send invitations, book venue, etc.)

- New assignments, duties, and responsibilities as directed, or assigned.

Ryan Associates 1/2014 –11/2016

Field Office / Main Office Project Administrator

- Provide administrative support for Project Managers and Assistant Project Managers for construction field office and main office on (4) multimillion dollar projects.

- Coordinate information flow between field personnel, subcontractors and design teams.

- Maintain set of current project drawings.

- Prepare, distribute, and track Subcontract Award Packages, Subcontract Change Orders, Purchase Orders, Purchase Order Change Orders, Request for Information, Addition Work Orders, submittals for project, Conditional and Unconditional Waivers for payment.

- Maintain all related project logs.

- Maintain updated Certificate of Liability and Workers Compensation Insurance Certificates. Track and maintain building permits.

- Assist accounting with processing sub-contractor invoices.

- Print project weekly exception reports for outstanding items.

- Maintain, log and distribute field Daily Project Reports.

- Close Subcontract Agreements in database once the Subcontractor’s work is complete.

- Assist Project Managers with closing of project i.e., collecting close-out documents such as Final Waivers, As- Built drawings, Warranties, O&M Manuals, etc. for distribution.

- Compile and publish monthly meeting minutes for project.

- Order/purchase material for Subcontractors at Superintendent’s request; schedule delivery/pick-up of material when needed.

- Report any IT issues and/or assist with resolving problem; set up repairs for equipment on site.

Contract Assignments:

Enclos – The Hudson Yards Development 02/2018 – 06/2018

Rearden Metalworks, LLC - Sheetmetal Subcontractor - Union 05/2013 – 01/2014

RCM Technologies - Engineering Consultant for MTA Electrical Upgrade 08/2012 – 05/2013

Ment Brothers Iron Works Co. - Elevator Subcontractor 03/2011 – 03/2012

L.J. Coppola, Inc. -Mechanical Contractor for SKANSKA - NYC Water Filtration Project 03/2010 – 09/2010

Project Administrator

- Provide administrative support for Operations Manager, Project Manager, Estimating Department, Drafting Department, & Human Resources.

- Document control for projects and estimating department.

- Create contracts and job costs in Timberline for awarded projects. Submit Target applications when needed.

- Create Purchase Order using Timberline for shop material, equipment rentals, and material for all active projects order. Also, follow-up on all back orders, inform Operation Manager & PM when material(s) for project(s) arrive.

- Process, log, file & maintain all RFI’s, Subcontractor Contracts, Project Contracts, & Invitations for Bid.

- Enter change orders, stock material, metal material and tool inventory for all active projects into Timberline.

- Assist Human Resources with on-boarding and off-boarding union laborers. Confirm all labor rates and union dues are correct for new union laborers.

- Collect all labor weekly time sheets/hours via email, phone/fax and enter to Timberline.

- Print reports from Timberline such as job costs, certified payroll, OCIP, drafting and man hour when requested.

- Maintain all project folders including but not limited to submittals/drawings, change orders, and purchase orders.

- Print drawings and highlight take-offs in a timely fashion and deliver to shop foreman for fabrication. Also, distribute copies of drawings to the field foreman.

- Archive completed project folders when requested.

Syska Hennessy Group, Inc. 11/2008 – 02/2010

Administrative Assistant/Shop Drawing Clerk

- Provide general administrative support for Engineers and clients.

- Open new projects on submittal database. Send closed project documentations to storage facility.

- Document control include but not limited to hardcopy/electronic shop drawings, submittals, and/or samples; catalog them onto appropriate submittal database log, and distribute to appropriate party(ies).

- Follow-up with Project Managers and/or Engineers on open or overdue shop drawings/submittals.

- Generate a submittal log from database for weekly meetings with Senior Project Managers.

Education

Bronx Community College Bronx, New York Engineering Science Anticipated Associates Degree 2020

Morris High School Bronx, NY Earned General Equivalency Diploma 2000

SUMMARY OF QUALIFICATIONS:

Great interpersonal & communication skills; both written and oral analytically. Excellent customer service; proficiency with numbers and computer savvy. Proficient and advance knowledge of Excel, Microsoft Word, Access, Outlook, Internet Explorer, Constructware, Adobe, Spectrum, BST and Timberline. Great at multitasking and prioritizing. Work well under pressure and able to meet tight deadlines to ensure projects have been executed in a timely, effective and accurate manner. Organized, devoted, and flexible team player. Fluent in reading, writing and speaking the Spanish language.

References are available upon request.

Below I have provided a List of Projects I was part of a team while employed with The Port Authority Engineering Department as a Sub-Consultant Project Manager Assistant for Gannett Fleming Engineering and Architects P.C.:

1. LaGuardia Airport Redevelopment Program - LGA Airport

2. John F. Kennedy International Airport Redevelopment - JFK Airport

3. Newark International Airport Terminal B Redevelopment - Newark Airport

Below I have provided a List of Projects which I was part of a team while employed with Ryan Associates:

1. David Geffen Residence – 785 Fifth Ave, Floors 17, 18, 19 and Roof ($30M)

Total gut demolition and renovation of 17, 18, 19 and Roof floors. Architect – Diller Scofidio + Renfro Architects

2. Blue River Valley LLC Residence – 663-665 North Broadway, Hastings-On-Hudson, NY ($67M) 32,000 sq. ft.

Total demolition and build from the ground up.

Architect – Steven Holl Architects

3. 15 West 63rd Street, Floors 39, 40, 41 – Penthouse Renovation Project ($13.3M) 9,000 sq. ft.

Total gut demolition and renovation of the 39th, 40th & 41st floors. Architect – IKBA

Decorator – Alexa Hampton

Owner’s Representative – Chris Pollack

• 22 months - $13.3 M – 9,000 SF

4. 21 West 70th Street - The Vilcek Foundation Gallery, Offices, Penthouse (16.5M) 10,000 sq. ft.

Total gut demolition and renovation. Work includes: Extensive excavation (SOE) and structural modifications, major envelop rebuild, curatorial level environmental controls and high-end finishes.

The 1918 townhouse will be the new home for our "not-for-profit" client, The Vilcek Foundation. The building will provide a mixed use of: gallery space (1st & 2nd) offices (3rd & 4th) roof terraces (2nd & 5th) and a penthouse apartment (5th) for the resident director of the foundation.

Architect ARO (Architectural Research Office)

• $16.5 M - 12,000 SF

5. 20 West 53rd Street – Horsely NYC (small project) (T&M Contract)

Demolition of select non-load bearing partitions, doors and powder room vanity. Installation of new, non-load bearing partition walls. Fabricate & installation of new millwork. New interior doors, finishes, and lighting fixtures. Architect ODADA

• T&M Contract

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