Manager Administrative Assistant
Resume:
MARTHA L. LEAVELL
Houston, TX 77069
*********@*****.***
SUMMARY:
27+ years of experience working in the Engineering and Construction field.
Providing administrative support to project managers, engineering managers, engineering and engineering
personnel.
TECHNOLOGY SUMMARY:
MS-Office 2000, MS-Office 2013, MS Word 2016, MS Excel 2016, MS PowerPoint 206, MS Visio, Microsoft 365, MS Outlook 2016, Lotus Notes, Acrobat Adobe, Akkadian Console, Cisco Prime Wi-Fi Setup, Dymo Label Writer, 10-Key by Touch, SharePoint, MS Office 7 Professional, Document Preparation, ADP for Time and Attendance, Timberline Service Management (Sage 300 Construction & Real Estate Software)
Filing, Scanning, PDF X-Change Viewer Version 2.5, Fax Machine, Copier, Typing 55- 60 wpm
PROFESSIONAL EXPERIENCE:
Logix Communications, LP, Houston, TX 04/2018 – 06/2018
Office Clerk – Temporary Assignment
Scanned and PDF invoices.
Filing for Project Manager, HR and Accounts Payable & Receivable Personnel.
Renamed invoices per companies software system, for the Accounts Payables & Receivables Department.
Making Vendor files for the Accounts Receivables and Accounts Payables Department.
Microsoft Dynamics Software for Accounts Payables Department
Champion Property Management, Houston, TX 03/2018 - 03/2018
Administrative Assistant – Temporary Assignment
Entered time records for 9 maintenance personnel.
Entered work orders for maintenance employees (hours).
Recorded payments for credit cards for accounts payable.
Answered multi-line phone for Property Manager, HR Manager, Controller, and Accounts Payable Personnel
Filing for Project Manager, HR Manager, Controller and Accounts Payable.
Made sure all calls for leaks, lights, lawn care, floods or any destruction of properties are forwarded to appropriate personnel.
Took incoming customer calls.
Scheduled and coordinated all service calls as calls were received.
Created dispatch ticket for all service calls.
Maintained all maintenance files.
Maintained customer history files in Timberline.
Witt O'Brien's, Houston, TX 05/2017 - 08/2017
Client Specialist – Vessel Services – Temporary Assignment
Prepared, submitted and revised vessel response plans
First-line communications with clients, other service providers and government agencies
Managed day-to-day office tasks and operations, including but not limited to, determining daily priorities
Ensured vessels are in compliance prior to estimated time of arrival
Handled inquiries promptly from clients via e-mail, phone contact, letter and office visitors
Represented the office to, and interacting with, clients, other service providers and government agencies.
Other duties as assigned.
Technip USA, Inc., Houston, TX 01/2008 - 07/2015
Senior Project Administrator 01/2013 - 07/2015
Project Administrator, Administrative Assistant 11/2008 - 01/2013
Document preparation for project, agendas, memo's, correspondence, templates, project forms and created documents as required.
Provided administrative support to the Project/Department Manager and staff.
Maintained Notes email file system for Project or Department.
Maintained project and department files of non-technical documents in accordance with client and internal
procedures.
Maintained correspondence log, provided word processing and document preparation as required.
Prepared and routed internal and external correspondence as required.
Maintained the Risk Management System (RMS).
Prepared documents to be placed in the (PDB) Project Database.
Coordinated arrangements for both internal and in-house client meetings, catered luncheons for Project
Meetings.
Coordinated department or project travel domestic and international and other duties assigned.
Administrative Assistant II 01/2008 - 11/2008
ExxonMobil Umbrella Projects, Billings, MT, Onshore Business Unit
Provided administrative support to the Project/Department Manager and staff.
Maintained Notes e-mail file system for Project or Department.
Maintained project and department files of non-technical documents in accordance with client and internal
procedures.
Maintained correspondence log, provided word processing and document preparation as required.
Prepared and routed internal and external correspondence as required.
Coordinated arrangements for both internal and in-house client meetings, cater luncheons for Project Meetings.
Coordinated department or project travel arrangement and other duties as required.
Dresser-Rand Company Houston, TX 07/2003 - 10/2007
Administrative Assistant
Reported to the Project Engineering Manager, general duties were to coordinate daily with Engineering
(Contract Engineering and Product Development Engineering) personnel in the accomplishment of current
contracts, development projects, reports, etc.
Made appropriate distribution of Quality Records, Bills of Material, contract correspondence, faxed reports and
job files in accordance with Quality and ISO procedures.
Travel/Hotel arrangements, Visa and passport preparation.
Updated and maintained Quality record files including Quality record Log, filing and verification that the Quality documents were completed and properly approved.
Performed other duties as required, telephone coverage (routine and non-routine situations), backup for other departmental secretaries when they were out of the office and mail distribution for Engineering and Purchasing
departments.
SBM IMODCO, Floating Production Services Operations 04/2002 - 05/2002
Project Secretary (Temporary Assignment)
General duties included performing secretarial functions for the Project Manager and the Project staff for hardware and study proposal contracts.
Provided backup support for the other Engineering organizations.
General scope was to provide secretarial support for the preparation of correspondence, specifications, etc.
Provided secretarial and administrative assistance to the Project Manager, Engineering Project Manager and staff of the Project Team. Direction was given by the Project Manager and Engineering Project Manager.
Established and maintained Project files as required, including, but not limited to: correspondence files, client and contract files and Vendor/Fabrication Files.
Temporarily provided secretarial support to other Engineering/Operations as needed.
Established and maintained computer directories and electronic files in accordance with established practices.
Provided secretarial support, wherever it was needed, when time was available or when priorities superseded this desk’s function.
J Ray McDermott Engineering (various temporary jobs) 06/2001 - 04/2002
Project Secretary (various temporary jobs)
General duties included setting up and maintaining project files, logging and distribution of correspondence.
Collected and reviewed incoming and outgoing hard copy and electronic mail.
Prepared UPS and other special packages.
Coordinated domestic and international travel, prepared itineraries and expense reports.
Coordinated meeting arranging facilities.
Prepared and edited documents, using standard office applications such as Word, Excel, PowerPoint, MS
Outlook and Visio.
Bechtel Corporation, Houston, TX 09/1988 - 05/2001
Administrative Secretary I
Multi-Project Acquisition Group (MPAGs) 08/1995 - 05/2001
General duties included collecting and reviewing incoming and outgoing hard copy and electronic mail.
Prepared FedEx, DHL and other special packaging.
Assembled and distributed simple and complex document packages, to be sent to Vendors or Suppliers.
Independently coordinated re-allocations, facilities requests, ordering of project supplies, automation/office
equipment, and other service requests.
Coordinated meetings, arranging for facilities, equipment and refreshments.
Prepared and distributed notices, agendas, information packages, and minutes.
Processed time records and assisted in time record system administration.
Prepared and edited documents, using standard office applications such as Word, Excel, PowerPoint, MS Outlook and Visio 5.0.
Developed desk procedures.
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