Executive Assistant
Resume:
REBECA DE LA ROSA
**** ****** ****, *******, ** *7093
Email: *********@*****.***
OBJECTIVE
To secure a position which will allow me to utilize my organizational skills and educational background as well as pursuing my degree and knowledge further.
EDUCATION
- Associates of Arts in Computer Science - 2014/ Lone Star College
- Lone Star College – (2017-Present)
Pursuing a Bachelors in Computer Science
SKILLS
Bilingual (English/Spanish)
Advanced Microsoft Office Skills (Word, Excel, PowerPoint, Outlook)
Proficient in QuickBooks
Experience in ADP
AIA Contract Documents
Computer literate
Excellent filing and organizational skills
Strongly reliable
SplashTop
Notary Public for the State of Texas
WORK EXPERIENCE
2013-Present Guaranteed Builders, Inc. Houston, TX
Executive Assistant
- Go-To person concerning tech devices by handling all computer issues and IT concerns such as installation of software, connection of printers to PCs, monthly back-ups, monthly virus scans, set up of new PCs and printers, purchase of new computers and IT hardware, assist with IT issues, assist with phone issues, etc. If unable to resolve certain problems, then the company’s outside IT tech is contacted.
- Manage president’s calendar, email correspondence, minutes of meetings, travel coordination and preparation of documents as needed for Board Meetings.
- Assist president and superintendents with multiple projects by contacting association managers to provide updates, manage approvals for proposals, resolve any issues with tenants or homeowners, handle incoming calls and handle the business account email.
- Preparation and submission of different documents such as proposals, notices, check releases, check requests, AIA Contracts, Residential Contracts, expense reports, data entries, W-9’s, tax exempt forms, lien releases/notarize, etc.
- Manage office equipment by ordering office supplies, keeping postage machine up to date with updates and funds, handling of all Konica Minolta issues.
- Accounts Receivable/Payable and keeping track of outgoing invoices as well as incoming payments.
2008 – 2013 Wood Group GTS Houston, TX
Receptionist/Administrative Assistant
Assist with the coordination of team building projects, including the annual holiday party, staff mixers, and various monthly in-office functions.
Act as first point of contact in corporate office including, greeting visitors, answering multi-line phone system, and directing inquiries to appropriate department personnel.
Assist office manager with general office maintenance, improvement activities, expense reports and constantly assist other departments.
2012 Wood Group GTS Houston, TX
Marketing Assistant
Assist Marketing Supervisor with price comparison tracking of vendor orders, including meeting with various vendors to obtain quotes for giveaways.
Responsible for the ordering, inventory and shipment of company merchandise for various customer and tradeshow giveaways.
Worked on several data sheets that consisted of attendees’ in upcoming tradeshows and inventory.
2008-2012 Wood Group GTS Houston, TX
Operations Assistant
Assist Senior VP of Operations with various team projects, including creating presentation boards.
Maintain shipping import documents for Corporate Compliance Office, and respond to emails required for related Customs Broker.
Process purchase orders, maintaining multiple spreadsheets for the tracking of office supplies, obtain foreign travel authorizations, expense reports, etc.
2011 - 2015 Loreal - Fragrances Houston, TX
Vendor/Sales (Seasonal)
Talk to customers and gain their loyalty, resulting in higher sales and profits for the company.
Continually exceed seasonal sales goals, and maintain sales of $200-$500 per hour.
Inventory tracking of in-store merchandise.
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