Administrative Assistant
Resume:
Aguadilla, PR *****
*************@*******.***
Marisel Jorge Muñiz
Administrative Assistant
SUMMARY PROFILE
Highly-motivated office professional used to work in versatile office environments, customer service, and office management.
Flexible and hard-working, honest and dedicated; ability to learn new tasks quickly.
Work well independently or in a team, have a positive attitude, and enjoys helping others.
Experience in handling sensitive and confidential matters and files.
SKILLS
Business Administration
Payroll Time Keeper
Customer Service, Billing and Data Entry
Office Equipment: Copier, Fax, Scanner, Others
Communication and Interpersonal Skills
Basic Accounting Functions (AP and AR)
Teamwork Oriented
Travel Arrangement
MS Applications: Word, Excel, PowerPoint
Bilingual: Fluent in Spanish and English
WORK HISTORY
Administrative Assistant, Temporary April 2017 to Present
HPI, Infrastructure Engineering Dept. Aguadilla, PR 00603
Maintaining timely and continual contact with suppliers, department engineers and construction personnel regarding purchases and delivery status of material.
Responding to inquiries from department staff, contractors and Receiving area to ensure material can be received and have them ready for use.
Assuring that all required documents is submitted to be in compliance with SURI Report in a continual and timely manner.
Assisting Manager with Cash flow report and Swan Alerts (invoices payment authorizations) for a smoothly and timely approval process.
Responsible for processing No Charge (using ROSA system) and PO Requisitions (using Sharepoint).
Supporting capital expenses requests and keeping current track of expenses and balances.
Responsible to audit credit card statement, assuring to maintain all receipts and assigning charges to the correct department code.
Accomplishment:
Created and implemented a cover page used on all project binders with key information such as project name and number, expenses and balances.
Clerk I, Temporary December 2016 to January 2017
Abbvie LTD. Barceloneta, PR 00616
Overseen receptionist area, included greeting and escorting visitors, responding to telephone and in-person requests for information.
Provided clerical support to the manufacturing department included: answering the phone, taking messages, electronic conference room reservation, faxing, copying, and scanning.
Assisted with the parking permits for the Employee of the Month program.
Supported scheduling appointments for department massages program.
Office supplies ordering and management.
Administrative Assistant, Laboratory and Pathology May 2013 to May 2015
Texas Health Presbyterian Hospital of Plano Plano, TX 75093
Provided secretarial and routine administrative support including answering multiple phone lines, taking messages, faxing, copying, scanning, and mail distribution, composing documents and presentations.
Assisted physicians and patients answering questions, faxing pathology or laboratory reports, pulled out slides or tissue blocks for patients’ continued treatment, ordering additional tests, and followed up order status.
Responsible for requesting new employees network access, report card and mailbox assignment, also set them up in payroll system.
Calendar handling, conference room reservations, and greeted/escorted visitors.
Prepared and assembled large mailings on a daily schedule.
Data management and compiled pathologists’ performance report and submitted to Quality Department for further review.
Data entry of Pathology charges (billings), accurately and in a timely manner.
Ordered and maintained all office supply orders, break room orders, and kept inventory.
Picked up operating specimens (tissue) twice a day and delivered to the Gross Room for analysis.
Filed slides, reports, electronic reports in department’s drive, and record retention management.
Monitored and controlled department expense control.
Coordinated travel arrangements and expense reports.
Performed other duties as assigned.
Accomplishment:
Recognized with the Trailblazer Award by the Laboratory Director for my contribution in creating and implementing checklists and forms assuring all data and printed reports were streamlined organized for the Path QA, shortening process time by 30%.
Administrative Assistant June 2009 to May 2013
Texas Health Presbyterian Hospital of Plano Plano, TX 75093
Performed clerical functions for department staff which included answering multiple phone lines and routing calls to appropriate personnel, taking messages, calendar management, faxing, photocopying, and scanning, composing documents and presentations.
Coordinated and scheduled meetings and appointments, booked conference room reservations, department events, and travel arrangements.
Supported and assisted physicians, nurses, new employees, Health and Fire Department answering questions, providing educational material, isolation signs, and hand hygiene observations.
Schedule and verify appointments and meetings of manager.
Secretary for the Clinical Practice Committee (CPC) responsible for taking minutes and transcription, emailing and faxing meeting reminders, confirming attendance and having materials ready for the meeting.
Office supplies ordering and management.
Monitored and controlled department expense control.
Responsible of department record retention (filing and cleaning out).
Provided accurate, timely and efficient input into payroll system.
Completed and audited expense reports.
Performed other duties as assigned.
Accomplishment:
Recognized during Performance Evaluation as a team player role model (reliable and responsible, always ready to help, supported and respected others).
EDUCATION / CERTIFICATIONS
Mayo 2002
BA in Secretarial Science
Interamerican University of PR
July 2016
Certificate: Project Management Basics and MS Project 2013
UPR - Recinto de Mayaguez (RUM)
November 2016
Certificate: Supply Chain Management (SCM)
UPR - Aguadilla
Junio 2017
Certificate: Medical Billing
UPR - Aguadilla
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