Personal Assistant

Resume - Nicola de Lange

Johannesburg Tel: +27-61-016-****

Age 36 Email: b *******.******.*******@*****.***

Career Objective

I wish to secure an active, hands-on personal assistant role that provides me with a challenge as well as plenty of opportunities for both personal and professional growth. A position that capitalizes on my previous experience in either the corporate or agricultural sector would be a plus. I am keen to find a position closer to home so that I can combine my personal and professional goals.

Skills, experience and personal attributes

Having started in the hospitality and equine industries I then took a position in a busy and successful retail head office and then moved on to project management in research and development. I have obtained in-depth knowledge of the workings of these dynamic sectors. I then went permanent within the equine industry and quickly grew within the company and was assigned multiple additional roles and responsibilities, rising to each new challenge with a willingness to learn.

Highly motivated

I am self-motivated, detail-driven and a stickler for processes. That said, I certainly do not shy away from innovating new solutions-based processes on the job, as and when challenges present themselves. I’m a firm advocate of always seeking a better, simpler, faster way. I establish goals for myself both professionally and personally, and set about achieving these as quickly as possible. My promotion from previous positions and added responsibilities in these positions, have been the result of these efforts being recognized.

Ability to manage multiple tasks and responsibilities

I have been required to work towards numerous deadlines. Through careful planning, good communication with other team members and delegation, I have been successful in meeting the given time frames. I strongly believe in a team approach and giving support to each team member in order to achieve optimum results.

Having worked in the equine industry not just in the normal frame of things but also in development of the assisted therapy programs locally and nationally from conceptualization to implementation, some of which have become industry standards and have received recognition from riders, trainers and clients alike. This includes administration processes, case filing and best practice procedures for case studies and legal documentation for courts in regards for children in places of safety. This was achieved by sourcing and meeting with

various professionals within different fields, while sourcing international best practices and adapting them to South African industry norms.

Education

Tertiary Education

Midrand Campus

Degree - Business Management

A levels - Post Matric - Business Management, Computer Science, English Lit O levels - Matric Equivalent

Secondary Education

Midrand High School

Subjects: English, Afrikaans, Biology, History, Geography and Home Economics.

Employment History

Bluemoon Equine P.A to the M.D

●February 2002 to current

Duties include:

Diary management for 4 instructors, myself and the owner including coordination of meetings, training schedule, booking of lessons, vets, farriers, clinic etc.

Basic accounting

Banking, daily cash ups, recon various bank accounts, petty cash, payment of accounts negotiating with suppliers. Stock takes and ordering of stock, expense claims,

Monthly newsletter for clients,

Contracts and record keeping - client and supplier contracts, keeping of stud records and passports for horses, local and international travel arrangements for staff, clients and horses including quarantine.

Marketing - Print and online marketing and advertising, organizing, planning and hosting shows, fun days and other events including coordination and submitting all paperwork and budgets.

Management of staff - staff contracts, payroll, sick and annual leave, expense claims, duties lists, and following up on work flow.

Client liaison - showing new clients around, dealing with contracts and disputes or problems that arose in day to day running of the establishment.

Reports - Daily summary of all matters pertaining to running of the establishment, updates on all open matters as well as way forward from current position, weekly financial report on income as well as projected spends for the next week and month.

Projects - Planned and oversaw the building of catering facilities including planning permission, design and building. Putting together various courses and seminars, dealing with national and regional

governing bodies, gaining sponsorship for various nonprofit organizations, charities and private individuals as part of our therapy program for disabled and disadvantaged people.

Achievements

I have streamlined the flow of information between all members of the department. I have also established a cataloguing system for management’s filing and archiving of data. Due to my knowledge of the workings of the company, I am able to take on any additional tasks that need to be completed in order to progress. Due to improved and streamlined processes implemented (such as department meetings to delegate and manage tasks) the department has been able to meet it’s deadlines more rapidly.

Reason for Leaving - Company closed down

Unilever S.A

July 2007 - July 2008

Duties included:

Diary management for the Johannesburg and Northern Cape teams, Typing, Filing, Meeting packs,

Local and international travel arrangements including booking of conference facilities and SHE evaluations and, Risk assessments,

Expense claims, Leave forms, Sick leave, Screening of contracts, Sourcing and procurement of Northern Cape offices as well as setting up of the office, Organizing contracts for growers, Organizing of shipments of controlled substances, Logistical support to driver's, Liaising with C.S.I.R on project statistics, Using SAP accounting system for purchasing orders, payments, planning etc.

Achievements

Organizing the Northern Cape office under budget and streamlining the movement process of the hoodia

Reason for leaving - Opportunity to go permanent at Bluemoon

B and B Markets

June 2005 - July 2007

Duties included:

Booking appointments and coordination of diaries.

Filing and archiving of important data.

Typing documents - both diction and free typing.

Debtors and creditors for Hillfox market.

Dealing with trader queries.

I was also responsible for basic minute taking in meetings as well as following up on progress of relevant tasks.

Invoicing, sourcing of products, organizing entertainment and events, statistical reports.

Reason for leaving - retrenchment

Michelle’s Restaurant

December 2002 - May 2005

Duties included:

Guest liaison, booking and planning of functions, staff training, menu planning, staff rosters, staff contracts, payroll, purchasing, stock control, banking, cash ups, filing, planning of specials, promotions, advertising.

Reason for leaving - Opportunity for full time day job.

.

References

Malcolm Furber +27-82-922-****

Michelle Sartori +27-82-605-****

Leigh Anne Jacobs +27-72-844-****

Contact this candidate