Executive Secretary

Location:

Riyadh, Saudi Arabia

Posted:

July 04, 2018

Contact this candidate

Resume:

Marwa Oudaa

Marwa Mohammed Mahmoud Oudaa

Saudi, Riyadh, Al-Izdihar

Transferable Iqama

Mobile: - 058*******

E-mail:*************@*******.***

OBJECTIVE

Seeking a job at a reputable company where my background and experiences as Executive Secretary and HR/ Admin Assistant will be well utilized

EDUCATION

2011- 2014Ain Shams University Cairo, Egypt

Faculty of Commerce, Business Administration.

Business Administration Diploma (2 subject to

finish it).

2006-2008Ain Shams University Cairo, Egypt

Faculty of Commerce, Economic Dept.

International economic Diploma

Grade : Good

2002-2006Ain Shams University Cairo, Egypt

Faculty of Commerce, Accounting Dept.

Bachelor of Accounting

Grade: Pass.

Experience

Working as Personal Assistant for Operation Director. From July 2017 – Now. At (PHILIPS Group.) KSA-Riyadh

Handel all admin tasks for Operation director.

Handel call phones, Emails, faxes.

Handle all internal and external corresponds.

Arranging travel visa, ticket and transportation etc.

Prepare filling (Hard/Soft copies) and reports.

Arrange and Attending Minutes of Meeting.

Admin for Oracle ERP system to submit and follow attendance and other issues.

Leader for Office boy team.

Marwa Oudaa

Worked as Executive Assistant for EVP. From July 2016 – Feb 2017 At (ADAMA Holding Group.)Temporary Contract KSA-Riyadh . Responsibility - :

Handel all tasks for Executive vice president.

Handel call phones, Emails, faxes.

Handle all internal and external corresponds.

Arranging travel visa, ticket and transportation etc.

Prepare filling (Hard/Soft copies).

Arrange and Attending Minutes of Meeting.

Worked Admin & HR Assistant.

From December 2015 – July 2016 at (Masarat Insurance Brokers.) KSA-Riyadh

Responsibility:-

Handel call phones, Emails, faxes.

Arranging travel visa, ticket and transportation etc.

Ordering stationery and furniture.

Prepare filling (Hard/Soft copies).

Arrange and Attendances Minutes of Meeting.

Generating a pool of qualified candidates according to the company's requirements.

Follow up attendance sheet and print report weekly and monthly.

Shortlist suitable candidates for every title.

Send and Follow up quotations with clients.

Worked as HR & Admin Assistant- Recruitment.

From May 2014 – July.2015 at (Saudisoft Ltd.).

Cairo-Egypt

Responsibility:-

Handel call phones, Emails, faxes.

Arranging travel visa, ticket and transportation etc.

Ordering stationery and furniture.

Prepare filling (Hard/Soft copies).

Arrange and Attendances Minutes of Meeting.

Supervisor office boys.

Petty cash.

Generating a pool of qualified candidates according to the company's requirements & Scheduling examinations by coordinating appointments.

Conducting initial interviews and recommendation for the short listed candidates.

Marwa Oudaa

Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records.

Follow up attendance sheet and print report weekly and monthly.

Generate pool of candidates

Shortlist suitable candidates for every title

Conduct phone screening

Set interview appointments

Divide and archive the candidates’ applications and CVs

Summarize interviews feedback and follow up the tracing sheet

Preparing statistical reports.

Worked as Executive Secretary and CRM Admin.

From Sep 2009 –Dec 2013 at (Mitsubishi for Elevator & Escalator). Cairo-Egypt

Responsibility:-

Executive Secretary for Construction and Maintenance Executive Manager.

Team Leader for two Secretaries at the department.

Corresponds (Emails – faxes).

Prepare personnel forecasts to project employment needs.

Prepare quotation and letters to contact with customers.

Prepare daily, weekly, monthly and yearly report for dept.

Prepare filling to every project (Hard/Soft copies).

Arrange and Attendances Minutes of Meeting.

Update and create data for all customers on CRM Program. Worked as Training Coordinator & HR Consultant’s Assistant

(Part Time).

From June 2012 – April 2013 at (Lighthouse Training Center). Cairo-Egypt.

Responsibility:-

Training Coordinator.

Record Job Description.

Selecting and phone screening.

Project Manager for Language Project.

Arrange and Attendances Minutes of Meeting.

Marwa Oudaa

Worked as office Manager and Training Coordinator

from Feb 2009 till Sep 2009 at (House of Management) Cairo-Egypt.

Responsibility:-

Arranging travel, organizing meetings and appointments.

Ordering stationery, dealing with post and emails, writing reports.

Ordering office furniture.

Organizing office maintenance and repair work.

Training Coordinator.

Worked as secretary and accounting

From May 2008 till December 2008 at Mister T-shirt Cairo-Egypt.

Responsibility:-

Responsible for preparing out and in bills to store and preparing customer accounts.

Repairing monthly salary.

Responsible of all of secretary work.

Worked as customer service

From February 2007 till April 2007 at Master Linux Cairo-Egypt.

Responsibility:-

Take calls and Handel problem with current and new customer.

Follow up with current customer.

Filling the paper and send fax and E- mails.

SKILLS

Computer Skills:

Very good knowledge Of CRM.

Excellent knowledge of Windows, word, p.point, Excel, Internet.

Very good knowledge Of Outlook.

Fair knowledge Of Access.

(ICDL) certificate.

High Typist English and Arabic.

Good knowledge Of open office

Language Skills:

Native language Arabic.

Good command of written, reading and spoken English. Personal Skills:

Communication skills.

Create New Filling System.

Marwa Oudaa

Ability to work under pressure.

Hard worker.

Promptitude.

Proactive.

Creative.

Quick learner.

Multitask.

Training

Dec 2014 – Feb 2015

Preparation for HRBP Certification from HRCI at Lighthouse training Center.

Jan 2013 – Feb 2013

Modern Personnel Management at CDO Cairo, Egypt