Executive Administrative Assistant

Baljinder Panesar

Sterling Heights MI ***** ***.*******@*******.***

425-***-**** www.linkedin.com/in/baljinder-panesar

EXECUTIVE ADMINISTRATIVE ASSISTANT

Strong communicator with 8+ year’s progressive experience supporting executives in the automotive industry. Professional and sincere with an ability to build strong rapport at all levels of an organization. Manage sensitive materials and situations in a professional and confidential manner. Proficient in MS Office, time management, multi-tasking, and problem solving. Driven, goal accomplishing team player who strives to meet/exceed company goals. Implement the highest standards accompanied by an excellent eye for detail with an enthusiastic and upbeat personality.

SKILLS

MS Office- Excel, Word, PowerPoint Outlook IAM – Identity and Access Manager

Concur Complex Calendaring Corporate Meetings and Events

Communication /Interpersonal Skills Time Management Confidentiality

EXPERIENCE

Faurecia, Auburn Hills, MI 02/2013- 05/2018

Executive Administrative Assistant – Faurecia Automotive Seating – Operations 08/2014 – 05/2018

Performed all administrative duties for the Vice President of Operations, Program Management and Purchasing

Served as back-up for President’s Executive Assistant when needed enabling consistent workflow and seamless administrative operations

Maintained Vice President’s calendar, booking, color coding and ensuring no overlapping meetings

Arranged multiple segment and international trips on a weekly basis and approving travel for the team

Entered, submitted, and approved expenses in Concur, ensuring consistent and timely process

Tracked and maintained vacation schedules identifying potential conflicts covering a job function

Organized weekly staff meetings

Arranged quarterly team building events for the Vice President and his team

Wrote purchase requisitions, for services and products using SAP system

Prepared PowerPoint presentations for the Vice President

Utilized advanced functions in Microsoft Excel including pivot tables, formulas, data manipulation, and sorting, optimizing time management and process efficiency

Executive Administrative Assistant – Faurecia Automotive Seating - Engineering 02/2013 – 08/2014

Performed all administrative duties for the Director of Engineering and his Directors

Maintained Director’s calendar

Arranged travel for Director and contract staff using the Concur system

Entered and submitted expense reports using the Concur system

Maintained the vacation calendar for the engineering staff

Arranged staff meetings

Updated organizational chart as the changes occurred

Created PowerPoint presentations for meetings

Wrote purchase requisitions for training, contract hires and engineering

Maintained training file for employees and arranged training for new hires

Arranged an internal training schedule for Faurecia Santa Fe employees visiting the Troy campus

Served as approver for the Covisint customer portal

Baljinder Panesar ***.*******@*******.*** Page 2

Global Composite Solutions, Troy, MI 10/2010 – 02/2013

Receptionist/Administrator

Managed the front office for a Design Engineering company

Maintained conference room and set up meetings

Maintained orderliness of office common space

Answered customer phone enquiries and calls for office staff

Checked stock and ordered stationery and office supplies

Proficient user of Microsoft Office tools including Word, Excel, PowerPoint and Outlook

Used the postage machine and scales to prepare letters and parcels for mailing

Sort, file, copy and fax paperwork as required and prepare correspondences

Balfour Beatty Construction Ltd, Birmingham, UK 05/2004 – 08/2005

Receptionist / Administrator

Maintained the front office for a construction company

Answered calls for office staff and project managers on site and in the office

Maintained weekly travel and appointment calendar for all managers

Updated staff holiday file and answered general questions about available holiday time

Maintained external archiving system

ADDITIONAL RELEVANT EXPERIENCE

Coltham Construction Ltd, Birmingham, UK

Receptionist / Administrator

Interserve, Birmingham, UK

Receptionist

Cronehills Health Center, Birmingham, UK

Receptionist

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