Office Manager

Location:

Cape Town, Western Cape, South Africa

Posted:

July 04, 2018

Contact this candidate

Resume:

Name : Belina Pillay Phone: 082-***-****/083-***-****

Email Address : ************@*****.***

SUMMARY

I am a strong team player with well-developed communication and team working skills having a good experience working with people, willing to face new challenges and explore my full potential.

WORK EXPERIENCE

a) INSCAPE EDUCATION GROUP (current)

Position : National Distance/Logistics Administrator Department : Logistics

Responsibility : Buying, Receiving, Storing, dispatching all Material for the students and maintaining

Student’s financial statements and reports

Office Administration : -Project the Inscape professional image on phone

-Take and pass on detailed messages

-Assist enquiries with courses, college

Information

Secretarial Duties : -Filling

-Dispatch of products

-Collection at the post office

-Faxing, emailing, SMS’s and post

-Typing: Letters, faxes, emails etc

-Ensure all mail posted timeously

Stationary

-Maintain stock of prospectus, broachers and

And application forms

-Ensure there is stock of toner and paper

-Order, distribute and control stationary

-Obtain quotes from suppliers

Academic Administration : Receive and process assignments

-Receive selection application forms and process

-Prepare enrolment letter and related forms

-Provide applicants with equipment

Accounts for students

-Create student accounts

-Check all students accounts if in arrears

-Documenting financial enquiries

-Update unallocated payments

-Pass credit notes

-Request refunds

Finance Administration : Manage accounts

-Ensure internal order completed and authorized for Any and all expenditure

-Complete necessary payment request, attach

Invoice and send for approval and submission to

Finance

-Adhere to set budget

-Follow procedure for spending and claiming on

Budget

b) BROOKLYN CITY COLLEGE 03 June 2013 to 31 Jan 2014 Position : Administrator

Department : Finance

Duties : Administer and monitor the financial system in Order to ensure that the campus finances are

Maintained in a an accurate and timely manner

-Student registrations

-Implement financial policies and procedures

-Prepare and reconcile general bank statement

-Establish and maintain supplier accounts

-Ensure that data is entered into the system

-Ensure that transactions are properly recorded

And entered into the computerized accounting

System.

-Maintain financial files and records

Provide secretarial and administrative support

In order to ensure effective and efficient office

Operations

-Manage filing, storage and security of documents

-Respond to student queries (payment, results etc)

-Type agenda for department meetings

-Preparing and Issuing short course results and

certificate

c) PC TRAINING AND BUSINESS COLLEGE 01 March 2004 till 16 Nov. 2012

Position : Accounts Administrator

Department : Finance

Duties : - Accounting transactions on records

- Typing Students details, Age analysis,

Confirmation Letters, Proof of registration & daily recons

- Credit Control, Debtors Recons & debt Collection

- Cash Book, Receipts & Invoices

- Data capturing and statistics

- Fixed Asset Count

- Maintain and update Filling, Admin functions

- Monthly pay authorization

- Co-ordinate meetings, Respond to queries

- Students Refunds

- Follow up suspense accounts and report monthly

on outstanding balances

- Dealing with registration of students

- Maintaining efficient administration procedures

that adheres to company policies and procedures

- Preparing graduation list

- Making sure that the learners got the right

information about graduation venue, date, photos

and gowns

d) Edcon (Jet store) March 2003 - January 2004

Position : Service Center Operator (Pay Points)

Duties : Control cash float

Stocktaking

Customer orientation

House keeping

TERTIARY EDUCATION

Currently:

a) Higher Certificate in Business Management

Institution : UNISA

Duration : 1 year (June 2017- June 2018)

Subjects : Business communication, Management

Principles, Business accounting & finance

Self-Management, Human resources

Management principles, Marketing

Management principles

b) Diploma in Office Administration

Institution : Zodiac Commercial School

Duration : January 2000 - December 2000

Subjects : Business Studies Filing systems

Office Administration Pabx

Typewriting Microsoft Windows

Microsoft Word Power Point

Microsoft excel Microsoft access

c) Certificate in Information Technology

Institution : Stanford Business College

Duration : February 2001 - December 2001

Subjects : Intro A+ Corel Draw

Information system Internet & E-mail

Microsoft excel advance

Microsoft word adv

ACADEMIC QUALIFICATIONS

Odi High School 1997 - 1999

Highest Standard Passed: Grade 12 (std 10)

Subjects : Biology

Home Economics

Biblical Studies

English

Setswana

Afrikaans

PERSONAL STRENGTH/SKILLS: I am a fast leaner and willing to take new challenges and I have high level of good communication skills. I am attention to details, adapt very easy to new environment, self driven person, abillity to work under pressure unsupervised, proactive. I am able to initiate, well groomed and presentable and comfortable in diverse situations and culture. Skills: Telephonic skills, typing skills, computer skills, debt colection skills, time management skills, filling skills, customer service skills, integrated campus administration system skill (ICAS), initiative skills, leadership skills and Walk In System skills.

PERSONAL DETAILS

Surname : Pillay

Maiden Name : Thango

Other Names : Belina Mmamakaba

ID Number : 811**********

Gender : Female

Date of Birth : 13 October, 1981

Contact Address : 13th Church Square

Cnr Church & Bank Street

Pretoria

0002

Language : English & Tswana