Executive Assistant Administrative

Roberta M. Berger

**** *. ********* ******, **** #107

Chicago, IL 60626

Home No.: 773-***-**** / Personal Mobile: 773-***-****

Email: **********@*****.***

EXECUTIVE ASSISTANT

Track record of over 25 years in helping organizations manage their business in a global environment

Confident and poised top-notch Executive Assistant with proven experience in supporting and managing Office Administration and General Secretarial functions with a high degree of efficiency. Strong passion for international business. Exceptional ability to work & liaise with management, other departments, staff and clients at all levels. Serve as single point person to share business information. Multi-tasking with strong ability to analyze business requirements & importance of tasks and set the priority to ensure bottle-neck free operations. Expertise in executive administration, banking and financial management, investor relations, regulatory affairs, compliance/legal, sales and marketing.

Professionally draft & review business-related documents, correspondence, letters and reports.

Dexterous in planning and organizing international and domestic travel, meetings and conventions.

Prepare and distribute agendas and minutes for meetings.

Extensively use English language for business purposes.

Internet and E-mail savvy with excellent speedwriting skills and typing speed.

Honest, ethical & discreet - committed to maintain an efficient & positive work environment.

Proficient in MS Office, MS SharePoint, Carpe Diem time billing and PeopleSoft software.

Detail oriented and resourceful; manage time effectively.

AREAS OF PROFICIENCY

Interpersonal & Technical Skills

Client Servicing

Calendar Management

Proofreading/ Editing

Organizational Skills

Presentation/Interacting

Communication Skills

Office Management

Contingency Planning

CAREER HIGHLIGHTS

CME Group Inc.

•Received 3 separate Excellence Awards in 4.3 years of employment

•Outstanding Performance Reviews for 3 years running with accommodating bonuses

Essendant, Inc. (formerly United Stationers Inc.)

•Received a one-time bonus of $10,000 after completing one year for outstanding performance

•Developed a database to track and send out investor packets to Shareholders and Analysts

•Supported role through 4 Chief Financial Officers

Culligan International Company

•Promoted to Executive Assistant to President, COO within one year (management changes)

•Executive Assistant to President, International Division

WORK HISTORY

CME Group Inc., Chicago IL 60606 Aug. 2016 to June 2018

Sr. Executive Assistant, for Senior Managing Director, General Counsel & Corporate Secretary

Provide professional and personal assistance to General Counsel.

Provide professional assistance to Managing Director, ERM and Chief Global Compliance Officer.

Provide professional assistance to Executive Director, Office of the Secretary and Board of Directors liaison.

Take weekly team meeting minutes for the General Counsel.

Manage calendars, schedule onsite/offsite meetings and events.

Division Liaison; submit internal communications to Legal Market Regulatory (LMR) Division on behalf of the General Counsel and/or Chief Global Compliance Officer.

Schedule (2) Division Meetings annually.

Workday Liaison to (LMR) Division.

Set-up CME Committee and Board of Directors Meetings by assisting the Board Liaison.

Order meals, snacks and refreshments for Committee and Board Meetings.

Assist Board Directors with limousine requests and flights.

Enter time and approve timesheets, expense reports and job requisitions in Workday System.

Prepare expense reports in Workday System; track reimbursements.

Arrange complex global and domestic travel, hotel accommodations and intra-transportation; prepare full travel itineraries; input details in appropriate time zone in Outlook calendar(s).

Respond to incoming emails to General Counsel’s inbox, when necessary.

Track MCLE’s, professional memberships, subscriptions and charity donations.

Follow CME’s company policies and procedures.

Report General Counsel’s and Compliance Officer’s speaking engagements through submitting internal speaker forms; report incoming/outgoing gifts in Compliance Program.

CME Group Inc., Chicago IL 60606 Mar.10, 2014 to Aug. 2016

Executive Assistant, for Managing Director, Global Assurance (Internal Audit)

Manage calendars, meeting conflicts and internal communications for Managing Director.

Schedule international and domestic travel as needed; prepare full travel itineraries with complete details and input in Outlook calendar.

Monitor callers and participants for Audit Committee Meetings.

Prepare PowerPoint deck and communication memo for each Audit Committee Meeting.

Compile Audit Committee Books for printing and distribution.

Upload Audit Committee materials to Directors Desk (system platform).

Prepare expense reports for Managing Director.

Plan and organize special events.

Organize and compile department financial information; submit manual monthly accruals.

On-board and off-board employees, consultants and offshore resources.

Records Management Liaison.

Takeda Pharmaceutical Company, Deerfield, IL 60015 Feb. 2012 to March 2014

Sr. Administrative Assistant, Contractor

•Supported (2) Vice Presidents and Project Management Department.

•Scheduled international meetings, webinars and videoconferences.

•Arranged international and domestic travel, hotel and transportation with full travel itineraries.

•Records Management Clerk.

Baker and McKenzie LLP, Chicago, IL 60601 June 2011 to February 2012

Executive Assistant, to Head of Global Strategic Initiatives

•Assumed role of personal assistant, providing professional service to the Head of Global Strategic Initiatives. Compiled correspondence and documents as needed.

•Handled executive's calendar and inbox. Managed quantification of man-hours worked to facilitate billing using Carpe Diem software.

•Scheduled meetings and events. Coordinated domestic and international travel arrangements. Developed and maintained personal filing system.

•Prepared presentations and monitored emails and phone calls. Redrafted general correspondence and memos.

•Proofread correspondence and corrected spelling and grammatical errors.

•Handled check requests, wire transfers and expense reports.

Essendant, Inc. (formerly United Stationers Inc.), Deerfield, IL November 2000 to May 2011

Executive Administrative Assistant to the Chief Financial Officer

•Provided assistance to the Chief Financial Officer while maintaining confidentiality of information at all times.

•Provided assistance to the Manager, Investor Relations

•Assisted in the formulation of news releases, quarterly earnings releases, conference call scripts and special projects. Prepared PowerPoint presentations for the Board of Directors meetings and Investor Relations road-shows.

•Interfaced with vendors such as PR Newswire, Business Wire, Globe Newswire, NASDAQ, IPREO/Big Dough and Thomson Reuters for releasing press releases.

•Liaised with shareholders, analysts, bankers and vendors as well as the Board of Directors and Senior Management. Took minutes of meetings and provided action items for Finance Leadership Team.

•Handled effective communication across the hierarchy within the firm and replied to letters on behalf of the CFO. Monitored and accounted for all incoming invoices and expenses.

•Coordinated the re-establishment of 200 employees of United Stationers' finance department from Des Plaines to Deerfield.

Culligan International Co., Rosemont, IL 60018 January 1997 to February 2000

Executive Assistant to President and COO

•Arranged business trips in the firm's private jet along with scheduling domestic and international business travel plans.

•Escalated all complaints regarding product dissatisfaction to the President's office. Interfaced with the Board of Directors, Officers, President's Direct Reports, Dealers and Vendors.

•Oversaw offsite meetings and events. Provided assistance to Franchise Manager and Paralegal initially, before moving on to provide assistance to the President and COO while being posted in the Legal Department for Environmental Compliance.

•Worked through the acquisition of Culligan International by US Filter and the subsequent acquisition of US Filter by Vivendi Universal.

TRAINING PROGRAMS ATTENDED

•Six Sigma Management Course, Access Workshop

•Fund-Raising: Former Member of City of Hope Foundation

•Notary Public

ACADEMIC CREDENTIALS

•The American Business Institute, Chicago, IL

• Immaculata High School, Chicago, IL

PROFESSIONAL CERTIFICATION

•Certified Administrative Professional (CAP) through the International Association of Administrative Professionals (IAAP), 2015

TECHNICAL & COMPUTER PROFICIENCY

•Typing speed, 70 WPM/Dictaphone

•Windows XP, NT2000, Microsoft Office 2013/2010/2007/2003, SharePoint, Carpe Diem/Ceridian, PeopleSoft

•Directors Desk and Board Vantage Board Portals

•Highly proficient in Internet Research

•Systems: Workday Solutions, Concur & PathWay.Net

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