Data Entry Accounts Payable

Falguni S. Kapadia

NRIC- S*******IlBlk *** l #*5-209 Toh Guan Road l Singapore 600280 l 98621244 l ************@*****.***

A hardcore Finance/Accounting professional with a 18-year experience spanning from financial planning & analysis, auditing and known to many as a committed team player.

Managed full-cycle accounting operations for companies, including: management reporting, cash management, accounts payable/receivable, and intercompany transactions based on IFRS

Strong management and leadership skills.

Key Skills

AP& AR Full sets of Accounts Procurement/Invoices/Expense Payment/Reconciliation/ Cash flow report

Tax, GST & Government Statistics Reporting

Vendor Negotiations & Management

Journal Entries, Month & Yearend closing

Financial &Management Reporting

Audit & Internal Controls

Teambuilding & Staff Supervision

GL, PL & BS schedules

Financial planning and variance analysis

Forecasting and budgeting

Education

CPA Australia, Singapore (Currently Studying)

Degree in Financial Accounting (Bachelor of Commerce) 1997- University of Mumbai, India

Technology Summary

MS Office (Word, Excel, PowerPoint) l ACCPAC l SAP lMFGPRO l QuickBooks lTally lWindows Ms Excel skill ( pivot table & vlook up)

Professional Experience

Working with Technip FMC Technologies (S) Pte Ltd. a” Assistant Accountant” from July 2016 to Jan2018 - Key Results: Reporting directly to Accounting Manager, worked in alignment with company’s business Strategy and objectives

Handle full sets of Accounts Payable & GL. Verifying and process vendor AP invoices and credit notes with huge volume and with on daily basics. . Maintain monthly audit schedules, P&L statement and balance sheet. Preparing month end journal entries for expense accrual and prepayments and BS account reconciliations. Reviewing AP including payment processing, AP Aging review, vendor maintenance, ongoing vendor support, invoice coding and inquiries. Performing inter-company analysis and reconciliation. Ensure all bookings compliance with Corporate Accounting guidelines. Handle Month end closing process of AP & GL. Monthly Web reporting and upload balance sheet recons on Oracle systems. Verifies vendor accounts by reconciling monthly statements and related transactions resolved any of the issues arise. Entering and coding huge qualities of inward and outward freight invoices and credit notes. Process invoices and intercompany transactions and daily operation. Preparing analytics report for inward and outward freight, other boxing, handling legalization and other expenses. Ensure “GRIR” outstanding items are cleared and resolved. Prepare & maintain report for GRIR, open PO, invoice blocked for payment.

Worked with Kuehne Nagel (Asia Pacific) Management Pte Ltd. a” Accountant” from July 2015 to September 2015 Key Result: Reporting directly to the Regional Manager, worked in alignment with company’s business Strategy and objectives. Handle full sets of Accounts Receivable, Accounts Payable & GL. Review and supervise of work by accounts executives. Maintaining complex bank reconciliation for various entities with different currencies. Applying & entering GIRO details and preparing TT payments. Review of GST quarterly report and other monthly financial & management reports. Ensure for corrective and timely billing and credit notes. Manage and monitor collectability of a group of customers. Handle all intercompany billing and re-bills for countries in the regions. Performing inter-company analysis and reconciliation17 countries in the regions. Maintain monthly audit schedules, P&L statement and balance sheet. Preparing journal entries and GL account reconciliations. Reviewing AP including payment processing, AP Aging review, vendor maintenance, ongoing vendor support, invoice coding and inquiries. Managing international subsidiary activity and prepare the necessary accounting entries for consolidation. Performing inter-company analysis and reconciliation. Maintain Fixed Asset Register. Ensure all bookings compliance with Corporate Accounting guidelines. Handle Month end closing process of AP/AR/GL/Bank/Fixed Assets. Monthly Web reporting.

Worked with Principia Management Pte Ltd, Singapore As a” Accountant” from April 2011 to June2015-Key Results: Handled daily AP/ AR processes and full set of accounts; supervision of accounts staff. Managed vendor/supplier relations; and oversaw the timely, accurate processing of invoices, purchase orders, expense reports, credit memos and payment transactions. Maintained adherence to corporate, accounting and; addressed escalated issues from employees and vendors regarding accounts payable; and ensured accurate and records in accordance with company policies and government regulations. Key Results: Handle full sets of Accounts Receivable, Accounts Payable & GL. Review and supervise of work by accounts executives. Maintain monthly audit schedules, P&L statement and balance sheet. Preparing journal entries and GL account reconciliations. Reviewing AP including payment processing, AP Aging review, vendor maintenance, ongoing vendor support, invoice coding and inquiries. Managing international subsidiary activity and prepare the necessary accounting entries for consolidation. Performing inter-company analysis and reconciliation. Applying & entering GIRO details and preparing TT payments. Ensure for corrective and timely billing. Manage and monitor collectability of a group of customers. Monitoring & preparing weekly cash flow report for various entities. Maintaining complex bank reconciliation for various entities with different currencies. Maintaining petty cash and vouchers for it. Collate and update status of AR aging report. Review of GST quarterly report and other monthly financial & management reports.

Intercompany transactions like billing, reimbursement of expense & payments. Preparations of monthly closing accruals & prepayments for expenses. Prepare and review corporate tax and ECI

Maintaining Audit schedules and liaise with internal & external auditors. Supporting in Quarterly forecasting and Annual budget planning. Assisting in MAS- FSI reporting. Preparation of various government Annual Statistics survey report. Managed the accurate and timely processing of up for large, multi-site organizations. Assessed and closed A/P sub-ledger monthly, validated content and resolved various issues. Implemented more organised process automations and system to foster an environment of continuous improvement, which propelled efficiency gains and significant time- and cost-savings. Facilitated “no-fault” internal and external audits as a result of sound recordkeeping and thorough documentation. Consistently maintained accuracy in calculating figures and amounts such as discounts, interest, commissions, proportions and percentages.

Worked with Argenta Underwriting Asia Pte Limited, (Contract) Singapore as a” Finance Executive” from Aug’2010 to Oct’2010-Key Results:

To be responsible for the processing of proportional and non-proportional insurance statements into the underwriting system. To assist in credit control matters in relation to the technical accounts. To ensure input into the system is done on a timely and accurate manner. Data entry into system must be done with a minimal error rate. To check proportional statements for the policy number, calculation of deductions, reserves, commissions, outstanding/paid loss and portfolio movements. To input the percentage share details of the proportional statements accurately into the underwriting system. To input the claims paid and outstanding into the claims module. To check non-proportional statements for calculation of premiums/reinstatement premiums and deductions. To follow up on adjustment premiums on end of policy statements. To verify non-proportional statements against system entry.

To check statement details against policy contract/wording. To ensure filing of documents into the underwriting file. To update the underwriting file checklist. To prepare journals monthly for posting into system. To follow up on outstanding premiums statements. To process the claim payments on weekly basics via Cheque or TT payment and input entry into the system. To assist in preparation of debtors aging report.

Worked with Avalontec Singapore Pte Ltd, (Temp.)” Accounts Executive” from Feb’2010 to Jun’2010 Key Results: Demonstrated the ability to fill in at a moment’s notice, quickly mastering new systems, processes and workflows. Responsible for the activities of Accounts Receivable & Accounts Payable. Keeping trace of Purchase order and Delivery Order. Entering purchase suppliers bills into the tally system. Ensuring payments to suppliers in a timely manner based on agreed payment terms. Coding and entering petty cash vouchers into the tally systems. Generation of the invoices and credit notes correctly and timely manner. Manage and monitor collectability of a group of customers. Data entry of Customer receipts into the tally system. Reconciliation for bank accounts. Sending e-reminders and follow up for the outstanding payment. And Submission of CPF And GST Report.

Worked with Ingersoll – Rand South East Asia Pte Ltd., Singapore” Accounts Assistant” from July’ 2008 to Mar’2009-Key Results: Responsible for the activities of Accounts Receivable & Accounts Payable. Keeping trace of foreign and local Purchase order. Entering foreign purchase suppliers bills into Mfg pro system. Coding and entering petty cash vouchers into mfg pro systems. Posting and mailing of the invoices and credit notes correctly and timely manner. Data entry of Customer receipts into cheque pro system. Managing Intercompany transactions. Reconciliation for bank accounts. Update balance sheet accounts monthly. Coding and entering local supplier bills into the system. Preparation of various reports for audit schedules. Checking and filling of journal entries of monthly closing.

Worked with Bhavan’s Global Indian International School, Singapore As a” Accounts Executive” from April 2005 to May 2007 - Key Results: Responsible for the activities of Accounts Receivable &Accounts Payable. Preparing Purchase order and cheques for the payments. Reconciling Creditors Ledger with the supplier’s statement of accounts. Ensuring payments to suppliers in a timely manner based on agreed payment terms. Entering GIRO details and preparing GIRO Report for collection & payment. Ensure for corrective and timely billing. Manage and monitor collectability of a group of customers. Data entry of Customer receipts into system. Chasing for debt collection for overdue invoices. Sending of customer statement of accounts and reminder letter on a timely manner. Collate and update status of AR aging report and Prepare necessary debt collection and other reports per management requirements.

Working with Tata Motors Finance Limited (Sovani & Dohlam), India As a “Account Assistant” In Finance Department from May2003 to December 2004. Key Results: Data entry of monthly receipts of vehicle of installments In SAP system, Data entry of Insurance codes & vehicle codes for Hire purchase & loan agreement for contract booking of vehicles. Making proposal entries in to SAP System for Bookings. Updating Insurance policy details & registration details of vehicle in to system. Communication & Correspondence with dealers & Insurance company. Checking the edit list of daily contracts booked and Preparing & Maintaining various reports.

Worked with ’20 Microns Limited’ India, As a ‘Co-ordinator Cum Accounts Assistant’ from February 2002 to March 2003. Key Results: Preparing & maintaining various reports of Daily Collection, Fund Movement etc., Maintaining stock report & daily dispatch report from the warehouse documents of customers, keeping tab & controlling the bank accounts & Preparing Bank Reconciliation Statement, Preparing Monthly Fund Requisition and budget, Preparing sales Invoices, Cheques, Vouchers & Monthly stock system. Preparing Income, Sales & Professional tax Challan. Maintaining Petty cash book & handling cash. Preparing salary & disbursement of salary to staff with payroll system. Handling day-to-day accounting documentation & office routines. And Maintaining inward & outward register & attending phone calls.

Worked with ‘Gala Group of Companies, India, ‘As a ‘Computer & Telephone Operator from November 2000 to December 2001-Key Results: Attending & making phone calls, maintaining inward & outward register, Preparing cheques & vouchers.

Worked with” HP SPPED MART” India, (Part-Time) as a Accounts Clerk November 1999toJuly 2001.Key Results: Preparing Statement Of Sales & Expenses in Excel, Preparing Stock Statement &Maintaining Stock Inventory, Preparing cheques & vouchers and the same data feeding in the computer using Tally (5.4V).

Worked with “Madhu Gupta & Associates Pvt. ltd” India, As a ‘Account Assistant’ November 1997 to December 2000-Key Results: Handled the processing, distribution, accuracy verification and maintenance of invoices, interfacing extensively with a nationwide network of vendors and suppliers, Preparing sales invoices, vouchers & cheques, Preparing sales, purchase & expenses Registers, Preparing & maintaining various reports, Keeping tab & controlling the bank accounts, Preparing bank Reconciliation statement andMaintaining petty cash book & handling cash.

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