Office Project

Birth: ****

Nationality: Indian

Experience: **+ Years

Summary 10+ Years’ experience in KSA as a Doc. controller / Exec. Secretary with a proven ability to establish and maintain and effective filing and archiving system for paper documents, electronic documents and file in accordance with company and archiving procedures. I am familiar with all the procedures needed to keep records and logs of document in modern business environment. I also have qualitative of skills of organizing, managing, tracking and protecting documents in the fields of Construction Industry, Engineering Consultant & Administrative offices. I am well versed in the updates, distribution and removal of documents from a library and competent with all security matters associated with securely held documentations. Ability to handle the documents using today’s software like Aconex, PMWeb, Zajil and Drop Box, very good typing speed in English and Arabic, currently looking a suitable job as a document Controller/ Executive Secretary in an esteemed organization.

Skills

Fully skilled with categorizing filing and retrieving documents.

Familiar with common software used today.

Able to react quickly and effectively when dealing with challenging situation

Excellent Command (Fluent) both in English and Arabic (Read, Write & Speak).

Document Management & Data Entry.

Secretarial Tasks.

Archiving with Details & Accuracy.

Computer Proficiency & Office IT Skills.

Multi-National Teamwork Experience.

Education

Bachelor Degree (Arabic–English–Islamic Study)- UP-India.

Aligarh Muslim University, 2003 – 2006

Familiar with range of proprietary Software including Microsoft Office (Words, Excel, Power Point, Outlook), ACONEX, PMWeb, Zajil & Drop Box.

Prof- Exp Employer - Arch Center – KSA - Riyadh

08-Jan-18 Position - Document controller.

Till Date Project - Saudi Real Estate Company, Head Office

Responsible for a running a technical library in firm of Real Estate.

Overhauled the entire document management system to improve working practice.

Preparing monthly invoices of consultant and Contractor for final payment.

Making sure for all kind of document e.g. drawing, letters, RFI's and other documents have been saved in both formats as hard and soft copy.

Costing and pricing of electrical, civil, plumbing and housekeeping material as per data provided by maintenance department

Distributing documents to and making sure that the correspondence has been delivered to the relevant person/ department.

Responsible for day to day document management workload

Supporting technical project team and other department.

Archiving, scanning, printing, registering and filing the projects documents

04-Aug-2017 Employer- East Engineering Consultant – KSA- Riyadh

07-Nov-2017 Position- Document Controller.

Project - Saudi Electricity Company (SCECO) - Abha

Preparing monthly report as per data provide by civil engineer

Preparing minutes of meeting, monthly invoices and all kind of letter sent to contractor and client.

Using drop box (team viewer) to maintain the filing system soft and hard copy

Receiving all kind of drawings coming from contractor for approval and forwarding to the concern person for review and comments, then saving the drawings as soft copy and hard copy for record.

Translating minutes of meeting from Arabic in to English if needed.

Providing personal and technical assistance and clerical support to the project control team as required.

Maintain the project master document register for tracking all technical and not technical documents.

Filing of engineering drawings and documents once the action is taken by the concern person.

01 June -2008 Employer- Otaishan Consulting Engineers – KSA- Riyadh

03 Aug -2017 Position - Document controller.

Project- Head Office

Taking care all documents through Aconex and Zajil System

Responsible for handling all older documents and establishing which ones were ready to be archived.

Fully responsible for all office activities, such as to go through the Incoming correspondence and then mark it to the concerned department for the necessary action.

Fully responsible for all kind of secretarial office work and administrative affairs of our office.

Handling near about 24 projects document from deferent clients and contractors, saving the documents as hard and soft copy.

Contributing to the processing of both incoming & outgoing documentation in a timely manner especially receiving scan copies at project’s electronic mailbox and hardcopies from client & Contractor by preparing for action of concerned person.

Receive all incoming mail, going through it and then put before the operations general manger after dating and stamping. Distribution of the same to the concerned departments as per marking by general manger.

14 Jan-2008 Employer- Areel Construction Company- KSA- Riyadh

30 May-2008 Position - Document controller.

Project - Head Office

Administer all incoming/outgoing correspondence of Head Office.

Controller of Center Library and Document Control Department.

Fully responsible for Document Controlling, all correspondence was managed by me and my performance was appreciated by the higher management

Making arrangement for Air Tickets and hotel accommodation within and outside the country while GM is on company business trips. Arranging meeting agenda, venue, time and date with his counterparts and offer co- ordination services between all parties in order for creating friendly atmosphere for free and fair business discussions

Distributing all the technical documents issued by the contractor to all relevant engineers as well as department heads.

Ensure that all relevant project documents are registered/ maintained in the electronic management system.

15 Sep, 2006 Employer- Awam News Paper – Print Media- India

20 Nov, 2007 Position - Document controller.

Project - Head Office

Responsible for all kind of tender translation (coming by mail or E-mail) from English and Hindi in to Urdu.

Checking out either the tender documents are up to date and ready to publish in the newspaper.

Archiving the all documents related to tender and minting the soft and hard copies for future needs.

I hereby confirm that the above provided information is true and correct to the best of my knowledge

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