Manager Document Control

WORK EXPERIENCE

BROOKWAY HORTICULTURE SERVICES, Houston, TX

Executive Assistant, February 2018 – June 2018

Created and implemented an electronic filing process to standardize a document control system. My primary goal was to take the company from an all-hard copy documentation process dating back to 1970s, to an all-electronic documentation system; while continuing to support the corporate controller in day-to-day activities related to human resources, accounts payables, and accounts receivables.

ATSER (CONTRACT), Houston, TX

Document Control Manager, June 2017 – August 2017

Contracted to re-write and redesign document control procedures for Atser’s trade-marked document control software system; Manage-ITTM. These new procedures were utilized to train project personnel on how to use the software system for major Harris County Toll Road Authority (HCTRA) projects.

MS. DOTTIE’S PLACE, Richmond, TX

Owner, August 2015 – May 2017

Owned and operated a resale shop, selectively selling high-end antiques and other novelties.

HOUSTON OFFSHORE ENGINEERING, Houston, TX

Senior Document Control Specialist, November 2012 – January 2016

I was a valued member of the team that successfully delivered over 1,500 technical reports, specifications, and drawings for Total's Moho Nord Congo Engineering, Procurement and Construction 10 billion dollar project.

Maintained Excel Spreadsheet to track the revision, history and projected due dates of all deliverables.

Operated data capture technology to import digitized documents into document management system.

Assisted in determining document management policies to facilitate efficient, legal, and secure access to electronic content.

Conducted needs assessments to identify document management requirements of departments or end users.

Developed, documented, and maintained standards, best practices, and system usage procedures.

Documented technical functions and specifications for new or proposed content management systems.

Prepared support documentation and training materials for end users of document management systems.

Proposed recommendations for improving content management system capabilities.

Retrieved electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.

Monitored regulatory activity to maintain compliance with records and document management laws.

INTECSEA, A WORLEYPARSONS COMPANY, Houston TX

Senior Project Administrative Specialist VI, June 2005 – April 2012

I was the final point of contact on Gazprom’s Shtokman FPSO Project, Phases 2 and 3, which is a Russian-controlled gas development in the center of the Russian sector of the Barents Sea. It was my responsibility to review, technical reports, specifications and other technical data for consistency in formatting, and structure before it was submitted to our Russian transcribers. Our team involved; cross-company collaboration, utilizing many disciplines, interfaces and deadlines. We successfully delivered over 2,500 documents in English and Russian.

Supported various project managers on numerous projects, often managing multiple projects simultaneously.

Maintained all project files hard copy and electronic to and from client and all subcontractors; this included all letters, transmittals, faxes, emails, etc.

Formatted and edited specifications, reports and other project and contractual documents.

Prepared and submitted expense reports, including foreign currency conversions.

Generated minutes of meetings, presentations, compiled proposals, invitation to bid documents and prepared subcontracts, organized meetings, coordinated lunch meetings, as well as lunch and learns.

Worked closely with the QA/QC Manager to assist in designing and implementing procedures and processes to successfully become ISO-9001 Certified.

SBM-IMODCO, INC. / ATLANTIA OFFSHORE SERVICES (CONTRACT), Houston, TX

Project Secretary/Proposal Coordinator, July 2002 – September 2004

I was instrumental in setting up new standards for an electronic file structure for project related work. My primary role was to report to the project manager of the White Rose Turret and Mooring Project. Our manager was very intelligent and expected nothing less than excellence, although difficult at times, his approach challenged me to become the best of the best.

MODEC INTERNATIONAL (CONTRACT), Houston, TX

Administrative Assistant, September 2000 – 2001

I supported the Proposal Manager who directed the overall operations of a company that primarily services offshore and subsea segments of the oil and gas industry.

EXECUTIVE SUMMARY AND SKILLS

Senior Document Control Specialist and Project Administrative Specialist with 35 years’ experience, in corporate, project administrative services, including detail engineering and construction engineering projects, as well as proposal coordination. All-around go-to person for expertise using Microsoft Word Templates, formatting, editing and other general issues that can arise when working with technical templates and large documents, if you have a technical issue or need the job done right I am your go to person. I offer advanced knowledge in:

Microsoft Word

Excel,

PowerPoint,

Specializing in formatting, editing, and proof reading.

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