Executive Assistant Office

PING HU

**** *** ****** **, *** ***, San Antonio, TX 78240 857-***-**** **.**@*****.***.***

PROFESSIONAL SUMMARY

Earned Master’s Degree of Non-Profit Management in Northeastern University. 10+ working experience as Executive Assistant in Top 500 Fortune companies. Found full time CO-OP before graduation. Gained Human Resource experience, know how to use Trinet and ADP, know how to use Accounting tools Quickbooks etc.

Education

MASTER’S DEGREE DEC 2017 NORTHEASTERN UNIVERSITY

Major: Non-profit Management

Concentration: Project Management

BACHELOR’S DEGREE JAN 2006 SHAANXI NORMAL UNIVERSITY – XI’AN, SHAANXI, CHINA

Major: Education

Minor: Foreign trade

Skills & Abilities

CORE QUALIFICATIONS

Experts’ Microsoft Office (Word, Excel, PPT, Project)

Bilingual in Chinese and English

Excellent communication skills

LEADERSHIP

Result – oriented

Good organizational skills for events, team buildings, project collaboration

VOLUNTEER EXPERIENCE

Volunteer in 2008 Olympic Games in Beijing

Experience

HR SPECIALIST AND OFFICE MANAGER LIGHTELLIGENCE.INC FEB 2018 – MAY 2018

Maintain office by organizing office operations and procedures;

Propose HR and Accounting proposal to the head of the company

Looking for new office and taking charge of all logistics

HR Recruiting following up process and coordinate with the external recruiter

Achieve financial documents

Manage Quickbooks and other tracking system

Liaison with the outsource vendors for travel booking and other related issues

EXECUTIVE ASSISTANT, MARKETING, HR ASSOCIATES GUANGZHOU LIAISON OFFICE IN BOSTON NOV 2017 – FEB 2018 GOVERNMENT BRANCH OFFICE IN BOSTON

Manage calendar, arrange trip both domestically and internationally

Manage and control budget if over spending

Events organizing, conference liaison work

Human recourse coordination with the vendor and employee’s insurance, welfare and benefits set up

Expense reimbursement, receipts uploading and other related accounting documents filing etc.

PROJECT, HR AND ACCOUNTING ASSITANT 3L CORP OCT 2017 – DEC 2017 CO-OP

Set up HR Benefits for employees and select the Insurance provider

Prescreen Candidates, process interview both phone and face to face

Manage QuickBooks and control the budget

Lead to initiative social media accounts, contented and published

Publish recruitments, liaison with the right connection for the follow up

Execute marketing the business to the potential clients by searching through the internet, social medias and other related tools

Guide the projects among the marketing team, accounting team and other departments till the project accomplished

Take initiative to manage the internal and external resources to meet the customers’ satisfaction

EXECUTIVE ASSISTANT TO GM SCHLUMBERGER (CHINA) NOV 2012 – SEP 2015

Manage and organize calendars with high volumes of appointments and schedules. Negotiate and rearrange if there is any conflicts. Prioritize all the resources as needed by highly understanding the dependencies and relationships

Organize the events, international meetings from difference parts of the world, and distribute logistics to the related persons accordingly

Secure CEO's travel arrangements is properly undergoing, adjust while emergency happens

Attend the weekly board meeting with high performance by tracking the workflow and update with the task target completion

Budget review and cost control alert if any item is excess

Process CEOs travel expense at a prompt manner, and help to deal with the unclear information if needed

EXECUTIVE OF NORTH REGION NETWORK DEVELOPMENT/ ASSISTANT TO EXECUTIVE DIRECTOR MERCEDES-BENZ DEALER LEI SHING HONG MANAGEMENT CO.LTD OCT 2010 – MARCH 2012

Liaison with the clients and managers by providing high quality interactions and consistent communications

Provide support to CEO’s family issues if there is anything needed

Comply on-going projects with MB/LSH master plan and MBCL/Principal

Maintain Network Distribution map and consummate Northern Region important files such as company files, construction drawings, agreement, and outlet photos etc.

Contract approval and payment circulation

Support ED's business logistics and meetings, travels, clients update work Assist ED in compilation of presentation materials. Maintain, organize and prioritize files, reports, documents and correspondence

ADMINISTRATOR ASSISTANT MICROSOFT (CHINA) OCT 2007 – MARCH 2010

Maintain managers' calendars and arrange conflicts if needed. Meeting coordination 1:1, send out S+, meals ordering

Travel arrangement, expense reimbursement, accommodation

Visa renewing or working permit preparation (Remind if renew is needed)

Team support on new hire on board, premium check on visas, help maintain group alias, ERP team coordinator (The organization of emergency response team is new founded, this team will focus on assisting our employee evacuate our building and how-to response the emergency event (fire, first aid, earthquake, bomb threat etc.)

Office maintenance – Comfortable environment and always keep in touch with facility department as needed

BUSINESS STRATEGY DIRECTOR ASSOCIATE SHENZHEN GEWEIER ELECTRONIC CO. JULY 2005 TO OCT 2007

Lead as a regional Management to develop and prepare high potential support to candidate customers

Business coordination like HTC mobile, and service and contents sales project

2005/07--2006/01 Intern experience: Online teaching assistant (Intern)

2006/03 2007/09 Assistant/ Specialist

Follow up foreign trade process

Develop and prepare high potential support to our candidate customers

Follow up and lead projects in various locations

Market developing and keep in touch with our customers

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