Administration Manager

Synopsis

An astute professional with over * years of experience in Administration, Executive Assistant, HR and Operations.

Started career with Country Club (I) Ltd. and Currently associated with ARINEM Consultancy Services Pvt. Ltd. as Manager Administration & Facilities

A good team player, highly motivated, positive and goal oriented with demonstrated professionalism attention to details as well as the ability to build and lead effective teams.

Excellent communicator with talent of problem solving through reasoned thought processes as attested by a track record for client loyalty and employer satisfaction.

An acknowledged team leader and a natural motivator with strong analytical and problem solving skills.

Career Graph

April'18 till date with ARINEM consultancy services Pvt. Ltd. as Manager- Administration & Facilities.

Role

General Administration: Includes reaching office early and instructing task to Housekeeping staff, security Guards and other subordinates, so that Office gets ready before employees come. Managed pantry, booking of meeting or board rooms etc. daily activities.

Attendance tracking: To inform directors or senior staff in case of absenteeism, late comings or any other issues, if occurs.

Front Office Management : Actively handled telephone calls, e-mails or any other correspondence and sending proper response to them.

Travel Desk Management: Booked/Cancelled flights, arranged hotel stay and other travel bookings as per Policy / Approvals.

Event Management: Coordinated with multiple vendors and contractors at the same time for events, celebrations and in-office parties.

Executive Assistant to the Director : Daily scheduling and prioritization of Meetings/Appointments. Maintained his profile on social networking websites and it s promotions. Assisting with his Project related requirements such as Presentations/Files/Profile Books etc.on or before time.

Policy Making: Successfully implemented Policies related to HR.

Co-ordination: Effectively co-ordinated between branches and head office, co-ordinated within office departments like Accounts, Human Resource, Customer Service, Sales, Marketing etc.

Procurement: Procured office requirements related to stationary, housekeeping materials, IT related, Pantry refills etc.

Negotiation: Negotiated with contractors and vendors which benefits projects cost by approx 30% lesser than assumed.

Report Generation: Developed and Circulated MIS to make follow up, track and monitor all the assignments. Collected and compiled data and forwarded to concerned departments along with Directors and Sr. management on daily, weekly and monthly basis.

Vendor Management : Quotation collection,negotiating their prices and finalization quality vendors

Staff Welfare Activities : Apart from annual calendar have arranged many activities time to time related to team building and motivation such as Painting /Photography Competitions, In door brain storming exercises, physical fitness activities like Zumba, Aerobics, Yoga, stress buster activities like Meditation, music therapy etc.

Nov’14 till Mar 18 with Purple Seas firmly known as Proplarity, Lucknow as Sr. Manager- (Human Resource, Administration & Facilities)

Role

To arrange events and co-ordinate with vendors and contractors

To co-ordinate with inter and intra departments for smooth operations.

To ensure daily general administration Operations smoothly.

To handle petty cash and making MIS report daily and monthly basis.

To optimise cost if anything goes beyond budget

To procure requirements of stationary, furniture, IT systems, food items etc.

Budget provision and to get it approved by management

Follow up matters with Government for approvals & permissions.

Apprise senior management to provide and receive inputs, suggestions and ensure business of any pre-empting surprises.

All documentation and filing work of the branch

To help team members in completing task on or before time.

Responsible for overall admin activities

Develop and Circulate MIS to make follow up, track and monitor all the assignments.

Administrative Functions:- Overall responsible for Smooth Administrative & Welfare Activities for employees such as Pantry, House Keeping, Security, Sports, Transportation, Annual Day Celebration, Building Maintenance, Travel Arrangement, Boarding and Lodging of outstation guests, organizing their Food arrangements, etc.

Mar11- Nov 14 with Varda Estate & Properties Pvt. Ltd. as Asst. Manager HR & Administration

Role

Arranging & conducting Interviews/Initial screening the candidates/ coordinating in recruitment processes /training programs.

Prepare and submit all relevant HR letters/ documents/ certificates as per the requirement of employees in consultation with the management.

Procuring all the leave applications/ on duty forms / shift change forms and forwarding to HO for salary process and records.

Resolve grievances or queries that any of the employees have. Escalate to the right level depending on the nature of the grievance or issue.

Engage with employees on a regular basis to understand the motivation levels of people in the organization.

Conduct exit interviews for employees and record them accordingly.

Conduct employee orientation and facilitate new comers joining formalities Maintain and regularly update (personal database, organogram) of each employee.

Monitoring the movements of employees by authorizing gate pass system.

Ensuring that required no. of contract labour deployed on the site as per the man power planned.

Ensuring the workmen will wear uniform, id cards and maintain safety regulation.

Monitoring housekeeping staff, canteen facilities, toilets and washing facilities, general admin functions.

Cross Checking the security and workmen activities in variably (in the times of late evenings and holidays).

Maintaining good relationship with superiors, peers and all sub ordinates and union employees to tackle the various issues.

Jun 09-Jul 10 with MetLife India Insurance Co. Ltd., Kanpur as Executive – Services (Ops & Admin)

Role

Handling the following activities:

Repairs & Maintenance

Facility Management

Asset Management

Coordination between H.O. & branch

Vendor Management

Provisioning

Travel and hotel bookings

Security and housekeeping of the branch

Walk-in Customers

Customers request & complaints

Date Entry on SWIFT

Managing EPABX, Switch Board & responsible for all utilities-Power, Water, UPS, DG, AMC and Repair & Maintenance.

Laisioning with govt. depts..

Handling Petty Cash of the branch and Walk In customers.

Preparing daily, weekly & monthly MIS.

Maintaining renewal receipting and data entry.

proper set up of office administration.

Sep 08-Jun 09 with Country Club (I) Ltd. as Sr. Executive - Administration

Record keeping and file management as per requirement of seniors Develop and Circulate MIS to make follow up, track and monitor all the assignments.

Data Entry on software, MIS circulation to seniors.

Event co-ordination and successfully managed New Year Bash, Kid s Boogie Woogie competition etc. activities at Club.

Monitoring attendance and maintained registers, payrolls other compliance related forms and files.

Event co-ordination and successfully managed New Year Bash, Kid s Boogie Woogie competition etc. activities at Club.

Academia

Secondary from CBSE Board (India)

IT Skills

Office Automation (Microsoft Word, Excel, PowerPoint, Internet)

Professional Enhancement

Completed 12 days workshop for CREST ( Customer Relations & effective Sales Techniques) from Reliance Infocom.

Licentiate course from India Institute of Insurance .

Beyond Curriculum

Production of English and Hindi drama and showcasing it in auditorium. To manage properties, costumes, refreshments, rehearsals etc.

Active member of Inner Wheel India Club Prerna and helping social causes

Successfully done mystery shopping and mystery dining for many outlets such as McDonald's, PVR cinemas etc.

An event for kids All India Dance Boogie and New Year Bash 2009 with Bollywood Actress Mahima Chaudhary in Country Club (I) Ltd.

Silver Medalist in Taek-Won Do at state level.

Bronze medalist in athletics (100 mtrs.)at school level.

Personal Details

Date of Birth 20th September, 1987

Address 3/223 Vinay Khand, Gomti Nagar, Lucknow 226010

Marital Status Married

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