Administrative Assistant Office
Resume:
Kelly M. Weidman
************@*****.***
Profile - Proven ability providing outstanding administrative support to all levels of senior management while maintaining strict confidentiality. Highly skilled at multitasking complex projects, coordinating meeting agendas and maintaining organized administrative files. Demonstrated ability to communicate across all levels and functions of an organization while assuring efficient streamlined work flow. Closely work with executive management on a daily basis to update, report and resolve any inter / outer office operational issues and happenings. Providing courteous and professional phone educate to customers, business partners and interdepartmental offices while resolving issues and responding to questions Tenacious, organized and dedicated
Professional History :
● 2015 - Present Worldwide Express Albany, NY Executive Admin Support – UPS Customer Relations Specialist - Full Time
CORE COMPETENCIES INCLUDE - Administrative Support Assistant, Secretarial, Graphic Designer and Clerical experience working within a wide variety of secretarial tasks. Proven ability to learn quickly to prioritize, identify priority tasks and to adapt to new situations while being flexible and adaptable to change. Demonstrated and experienced ability within the essential function of this position as follows:
Proven ability to handle special projects accordingly while maintaining a specific calendar of meetings, schedules and events that provide an effective and productive work flow.
Knowledgeable of data analysis review, interpreting data, drawing conclusions and presenting findings.
Experienced and confident preparing time sensitive correspondence, documents and reports.
Accommodating using tact and discretion while enthusiastically greeting guests and visitors promptly and courteously providing necessary introductions while maintaining a high level of confidentiality at all times.
Demonstrated proactive and forward-thinking results to keep management organized. Coordinated, planed for, and ensured that all materials and other preparations were complete to ascertain successful review of correspondence signature requirements.
Excelled in proof reading skills, excellent detail and technical skills in Adobe Creative Suite/Cloud, Microsoft Outlook, Word, Excel, PowerPoint, all web browsing platforms, as well as windows and mac operating systems.
Maintained effective liaison with executive and senior staff on-site and off-site including providing additional support and coverage where needed to other administrative team members.
Analyzed data and monitored issues with follow-up analysis requiring response by upper level management remaining abreast of time-lines and deadlines for the office and prioritizes work accordingly.
Provided core administrative support such as faxing, filing, and copying and creating Power Point presentations with content from department heads for frequent business and board meetings.
Recognized by CEO for demonstrating strong time management skills; ability to handle multiple concurrent assignments with a high degree of accuracy, and meeting deadlines in a high pressure environment.
“Do what it takes to get the job done – with no excuses”
● 2013 NYS Office of General Services Graphic Design / Marketing/ Administrative support- Full time temporary
Responsible for execution of projects from conceptualization for deadline driven printed marketing, advertising and newsprint for various New York State departments including the Governors Office and executive staff. Collaborated with various departments including- NYS Museum, Governors Office, Office of General Services, Social and Traditional Media Outlets etc. to create vision /marketing program content while conceiving designs that consistently met critical public service deadlines.
Successfully managed and coordinated graphic design projects from concept through completion upholding artistic integrity and brand principles.
Produced designs that captured the essence of marketing for the Summer at the Plaza remote special public events and various media departments and services.
Productively analyzed and translated subject matter into newsletter & brochure advertisement, design, and promotional materials with strong emphasis on calendar deadlines.
Maintained detailed file and record keeping with a focus pertaining to operational issues.
Assist with administrative support to senior graphic design team by maintaining and modifying designs, images and multimedia. Establishing, assuring and confirming that all digital files required were present valid, correctly formatted, submitted for signature and ready for production.
Excelled in completing image design requests by re-working graphics into diverse specifications transversely through multi-media applications assuring efficient work flow.
Productively analyzed and translated subject matter into newsletter & brochure advertisement, design, and promotional materials.
Created, maintained and executed a calendar and meeting schedule of design theme and graphics while working remotely to meet time sensitive deadlines.
● 2014 Altamont Enterprise Administrative Assistant / Graphic Design responsibilities - Responsibilities included:
Administrative and clerical support to relieve department managers and staff of administrative details.
Customer Service assisting clients with their concerns via phone, email, or in person.
Screening and distributing phone calls and mail in a timely manner.
Preparation preparing proposals and files so that they were print ready.
Calculating, preparing and sending out job quotes wile resolving issues.
Coordinating with various departments internally and remotely on job projects.
Design projects for digital printing. magazines, posters, brochures, coordinating a wide array of visual projects.
Production per-press tasks and package content for websites and other social and traditional media channels
● 2014 Animal Protective Foundation Administrative Assistant /Graphic Design responsibilities - Full time temporary
Responsibilities included:
Scheduled meetings and organized special events with local news papers and media outlets.
Anticipated needs,responded promptly to establish and maintain a productive and effective work flow calendar
Phone reception, transferring calls, taking messages, directing callers to appropriate contacts.
Door reception for deliveries and visitors.
Mail processing for distribution, overnight and regular delivery.
Reviewing procedures, providing comprehensive record keeping, and maintaining of client data interface.
● Education – SUNY Cobleskill -Graphic Design 2014
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