H: 305-***-**** firstname.lastname@example.org
Accomplished and energetic administrative assistant with a solid history of achievement in event coordination. Motivated leader with strong organizational and prioritization abilities. SKILLS
Customer and Personal Service Critical Thinking
Administration and Management Coordination
Point of Sale Systems Microsoft Office and Mac
iWork Proficient Knowledge of Adobe products
Fluent in Spanish
Red Fish Grill/Christy’s Restaurant
Event Manager Miami, FL April 2017 - Present
Manage OpenTable system
Schedule meetings with brides, vendors, event planners, etc. Respond to all event inquiries
Serve as the lead point of contact for all weddings, family, community and corporate functions through pre-event logistics meetings, generating event timeline, scheduling walkthroughs, and day-of executionAssist in on-boarding new employees
Create floor plans for each event and ensure specialized event menus and packages are updated
Manage all steps of event proposals, vendor contracts, and client contracts Coordinate and maintain the relationship with outside vendors for all event supplies and set-up
Update POS system with new items
Produce event menus
Attend weekly management meetings
Maintain calendar of upcoming events
Create BEOs for contracted events
ENDEAVOR SCHOOLS, LLC
Administrative Assistant Miami, FL May 2015 - February 2017 Receive and place telephone calls.
Schedule and make appointments.
Make photocopies of correspondence, documents, and other printed matter. Prepare and distribute invoices to bill clients or pay account expenses. Acquire, distribute and store supplies.
Plan and execute all corporate events.
Assist in training new employees and interns
Plan all corporate travel
Assist in the licensing process for new entities
Monitor the facility to ensure that it remains safe, secure, and well-maintained.
Oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems.
Oversee construction and renovation projects to improve efficiency and to ensure that facilities meet environmental, health, and security standards, and comply with government regulations.
Participate in architectural and engineering planning and design, including space and installation management.
INDEPENDENT EVENT COORDINATOR FOR ZAKARIN MARTINEZ PR Event Coordinator Assistant Miami, Fl July 2014 - March 2016 Confer with staff at a chosen event site to coordinate details. Inspect event facilities to ensure that they conform to customer requirements.
Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.
Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
Maintain records of event aspects, including financial details. Obtain permits from fire and health departments to erect displays and exhibits and serve food at events.
Coordinate grand opening and ground-breaking event for various Related Group buildings such as Hyde Beach House Hollywood, Auberge Ft. Lauderdale and Miami, SLS Lux- Brickell, Paraiso Bay, One Paraiso, Paraiso Bayviews, Brickell Heights 02, Hyde Midtown
Coordinate the closing party for the Miami Film Festival NEIL'S CATERING SERVICE
EXECUTIVE ASSISTANT Miami, FL August 2012 - April 2015 Implementing new product Manage POS system Communication with parents regarding lunch accounts Manage student lunch accounts Billing for all events Booking all events.
THE PATTON GROUP
INTERN Miami, FL October 2012 - April 2013
Compose Press Breaks Guest check-in at events Attend walk-throughs before events Assist in event preparation Contact vendors Update client press books and create press reports for clients.
ALVAREZ, CARBONELL, FELTMAN, JIMENEZ & GOMEZ, PL
LITIGATION ASSISTANT May 2010 - April 2011
Schedule hearings Prepare attorneys for court Open new files in ACT/ Timeslips /Case Management System Organize all company files Maintain and update a log of all new Public Adjusters Answer multi-line telephones Order office supplies Organize company fundraisers and events Schedule attorney meetings.
FLORIDA INTERNATIONAL UNIVERSITY
Fluent in Spanish (spoken and written)