The Michael Alan Group New York, NY
Office/HR Manager Mar 2012 – March 2018
§ Process payroll for over 800 employees including HR procedures and employee expense reports
§ Administer, manage, and track employee benefits, eligibility, rewards, PTO, and retirement plans
§ Help develop and communicate company personnel policies, standard operating procedures, and employee handbook
§ Develop and enforce company policy and procedures relating to all human resource activity
§ Responsible for recruiting, onboarding/offboarding employees
§ Create and manage culture program and events
§ Provide support to team through counseling, coaching, and instilling trust and loyalty
§ Manage and reconcile petty cash account and company credit cards
§ Manage all accounts receivable and accounts payable transactions including but not limited to generating invoices, making payments to vendors, and following up on status of payments
§ Assist CEO in creating annual organizational budget and monitor cash flow
§ Act as company representative with liability and health insurance brokers for rates and permits as well as government agencies such as state unemployment agencies
§ Main liaison between building management, IT & telephone services providers, bank contacts, accountant and various other office vendors.
§ Oversee office administration including overall office organization, repairs, maintenance, cleanliness, and supplies.
§ Administer company and conference room calendars
§ Plan, coordinate, and budget company events including but not limited to birthday celebrations, company breakfasts/luncheons, volunteer day, holiday parties, etc.
§ Coordinate internship program, including interviews, task delegation, and scheduling
§ Implement new office policies and strategies that are cost effective and time efficient
§ Provide administrative and business support to CEO as well as needed assistance to all permanent staff
§ Troubleshoot various office problems and participate in special projects on an as needed basis YSL & Associates New York, NY
Administrative Assistant Jul 2008 – Mar 2012
§ Incorporate new businesses (LLCs, Incs, P.C.s), prepare DBAs, apply for EINs, and elect as S-Corps if necessary
§ Administer payroll services for over 50 clients, including but not limited to: payroll setup, preparation and filing of annual and quarterly returns, payroll audits, communication and management of timesheets, worksheets, and employee information.
§ Collect necessary information and source documents related to the financial transactions from clients to update and process financial statements and prepare tax forms
§ Process tax returns including Sales and Use tax, Individual and Corporation Income tax
§ Communicate with banking institutions and government agencies including the IRS, NYS Department of Taxation and Finance, and NYS Labor Department.
§ Prepare miscellaneous tax-related documents (1099s, Power of Attorneys, NYS-100s)
§ Manage internal and external vendor bills and invoices, payment authorization and execution
§ Perform reconciliations of client accounts to ensure accuracy
§ Direct administrative work flow, as well as supervise and train administrative personnel
§ Package and scan tax returns for business and individual clients
§ Perform general office management and receptionist duties in addition to managing petty cash fund, office supplies, and equipment
Stony Brook University Stony Brook, NY
Graduated Cum Laude May 2008 Bachelor of Arts in English Minor in Political Science GPA: 3.5 New York University New York, NY
Paralegal Studies Diploma May 2009 Studied in substantive law as well as legal procedures, litigation skills, and legal research techniques