Executive Assistant Administrative
Resume:
JACQUIE LAYNE
**** ******** ******* *** ****
HOUSTON, TX 77077
************@*****.***
CAREER SUMMARY
A motivated administrative professional seeking a position in a challenging environment. Over 10 years’ experience successfully providing administrative support to projects. Proficient in a range of computer applications. Well-developed communication and customer service skills. Proven ability to efficiently plan and manage multiple assignments to meet tight deadlines. A proactive problem-solver who gets the job done.
SKILLS
Mircosoft Office (Word, Excel, PowerPoint, Outlook), Microsoft SharePoint, OpenText, Lotus Notes, Timeslips/Tab3
Notary
60 WPM Typist
EDUCATION
Pine Tree High School
Longview, TX
TRAINING AND CERTIFICATION
Communicating with Poise and Purpose
Business Writing and Authorship
HSE Leadership
Conflict Management in the Workplace
EXPERIENCE
SENIOR ADMINISTRATIVE ASSISTANT
TECHNIPFMC
HOUSTON, TX
May 2006 to December 2017
As Lead Senior Administrative Assistant at a large oil and gas EPC contractor, it was my responsibility to execute administrative efforts on numerous projects often simultaneously for as many as 120 project personnel. Duties and achievements included:
Coordinated complex project calendars and meeting schedules.
Arranged travel itineraries for all project personnel.
Distributed, catalogued and stored all project correspondence in electronic filing system.
Managed catering services and booked facilities for events such as lunch and learns, model reviews and team-building activities.
Organize office moves, space planning, furnishings, computer equipment; onboarding of new project team.
Proposed a budgeting initiative which led to a 45% cost reduction for office supplies on all Sasol projects.
Developed training material and instructed training courses at a departmental level ranging from work instructions to database support.
EXECUTIVE ASSISTANT
ZOHOURI DEVELOPMENT, LLC
HOUSTON, TX
February 2005 to April 2006
As Executive Assistant to the Executive Director of Design & Construction at a mid-size commercial and residential real estate development company, duties and achievements included:
Managed the daily schedule and travel arrangements of the Executive Director.
Tracked external and internal documents requiring Executive Management review or signature and follow up to assure documents were executed in a timely manner.
Developed an internal hardcopy filing system to organize and codify sealed drawings.
Led an effort to overhaul the office calendar, consolidating it to a single-point system where all meetings were eventually organized through me. This greatly reduced instances of duplicated meetings or meetings which covered closed actions.
OFFICE MANAGER
BUTLER & HARRIS LAW FIRM
HOUSTON, TX
December 1997 to January 2005
As Office Manager for a small law firm, duties and achievements included:
Created and maintained billing and expense records using Timeslips/Tab3.
Generated invoices and managed a tracking system for all outstanding invoices and received payments.
Maintained a highly-organized filing system for all hardcopy documentation supporting on-going cases and arranged for off-site disposition of records for closed cases.
Organized all meetings and maintained the office calendar as well as the personal schedules for the partners of the firm.
VOLUNTEER EXPERIENCE OR LEADERSHIP
Coordinator for TechnipFMC and Heinz’ Stop Hunger Now Campaign.
Team leader for 5 consecutive years at the Technip Children’s Fair
Worked with Technip’s Young Engineering Society and Junior Achievement Houston to coordinate venues for multiple fundraising events.
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