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accounts payable/ administrative assistant

Phoenix, Arizona, United States
$40k- $45k yr
June 25, 2018

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Professional Summary

Responsible, hard-working, proficient in accounts payable/receivable, payroll,answering multiple phone lines, quarterly reports, QuickBooks, Peachtree, Paper Flow, Siegen, Great Plains, manual payments, company mileage, etc... and great customer service skills. Passionate and motivated, with a drive for excellence. Over 10 yrs. experience in Administration/Clerical and over 8 yrs. experience in Accounting.


Great customer service skills, fast learner, attention to detail, trained employees in Great Plains, Microsoft Dynamics, Accounts Payable, Accounts Receivable, Payroll Assistant, Account Reconciliations & Company mileage system. . Proficient in Microsoft Excel, Word, 10-key by touch. Prepared procedures for vendor accounts, G/L account coding, Receptionist/answered 10 line phone, Siegen, Peachtree, and QuickBooks experience.


College America - Phoenix, Az. 2016 - 2018

Associate of Arts in Business Management & Accounting

I am currently attending Hybrid college classes to obtain my associates degree in Business Management & Accounting. My estimated graduation date is November 2018.


Hawaii Mainland Administrators, LLC

Staff Accountant/Stop Loss & Underwriting Coordinator Mar 2017 – June 2018

Reviewed and verified invoices check requests, requisitions, Purchase orders and various monthly credit card statements. Sorted incoming mail, invoices and check requests to ensure proper GL coding and approvals were attached then entered them into Sage. Prepared and mailed checks on a weekly basis. Prepared billing reports and invoices for Rx claims, and monitored accounts for accuracy. Developed and maintained vendor files, contracts, W-9’s, and ACH forms. Issued stop payments for the Hawaii & Tempe offices. Reconciled the monthly credit card statements, downloaded & prepared the monthly bank statements. Transitioned into the Stop Loss & Underwriting position and spread quotes for brokers, updated monthly aggregate reports and attended daily and weekly implementation/broker meetings.

Account Temps – A Robert Half Company

Office Assistant Sept 2016-Oct 2016

I worked at GXS Construction for 2 weeks to help the company catch up on monthly credit card reports, reconciling, and transferring funds. I also worked in QuickBooks and processed accounts payables, accounts receivables, opened new vendor files, scanning, lien notices, and

Catholic Charities

Accounts Payable Clerk/Specialist Aug 2013-May 2016

Worked as a temp-to-hire for the first 6 months through Robert Hal and got hired on permanently. Reviewed and verified a high volume of invoices, check requests, requisitions and various monthly credit card statements to ensure proper coding and approvals were attached. Prepare and enter batches of invoices into Microsoft Dynamics GP (Great Plains). Print and mail checks on a weekly basis. reconcile payments, prepare analysis of accounts and monitor accounts for accuracy. Reviewed and processed company mileage and expenses then integrated data into Great Plains for EFT payments. Enter and maintain new and existing vendors/employees into GP. Filled in for the receptionist twice a week. Train and assist staff with computer usage and daily tasks. Printed cash requirements report to check mathematical accuracy, and proper coding.

Accounting & Finance Professionals/Robert Half - Various positions

Data Entry/Customer Service July 2012 - Sept 2012

Worked at Lively Distributing receiving incoming calls, taking orders and printing them out for the truck drivers. I also scanned and indexed purchase orders and then filed them accordingly.

Document Prep. Clerk April 2012 - June 2012

I worked at OSAM and prepared state income tax forms and Maricopa County Court Papers to be scanned. I also scanned and indexed the state income tax forms along with other projects using Paper Flow and Siegen.

Solar Steel, Inc. - Phoenix, AZ

Office Manager/Payroll/Driver/A/R/A/P Mar 2001 - Dec 2002

I answered a 2-line phone Picked up and dropped off construction blue prints from various companies and job sites. I used Peachtree to process payroll then the company switched over to Quickbooks. A/R, A/P, and added the quarterly reports. I also used word 2000, works 6.0, and Excel.


Catholic Charities

Mary Pat Kaufman


Accounting & Finance Professionals

Justin Hook


Ariana Dunn


GXS Construction

College America

Compreca Martin


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