Joan Marasigan-Medina

Lulu Express Building

Hamdan St. Abu Dhabi, UAE

ac509f@r.postjobfree.com

054-***-****

Career Objective:

To contribute my knowledge and skills and obtain a challenging position in your company that will serve as an avenue for continuous learning in order to be a productive and competent Executive Professional.

Work Experiences:

Murban Restaurant Management LLC

HR and Admin Assistant

PO Box 4747

Khalidiya, Abu Dhabi UAE

July 2015-present

Duties and Responsibilities:

Provide general and clerical work including mailing, scanning, faxing and copying to management

Answers telephone, takes messages and answers inquiries within assigned scope of responsibility

Schedule and coordinate meetings, appointments and travel arrangements for Managers

Prepare and modify documents including correspondence, reports, drafts, memos and emails

Maintain electronic and hard copy filling system

Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations, etc.)

Audit and monitoring of temporary employees’ headcount and employment movement.

Act as document controller for the entire staffs 201 personnel file

Maintains files and financial records

Maintains attendance reports, leave records, trip records and logs

Assists with the preparation, calculation, and execution of the budget

Orders, distributes, and keeps an inventory of supplies

Performs other duties assigned.

• Provide office support in the screening, interviewing, and testing of applicants

• Notify existing staff of available internal positions or opportunities

• Maintain personnel records using information technology equipment

• Carry out payment processing by calculating employee salary, distributing checks, and maintaining payroll records

• Prepare paperwork for human resources policies and procedures

• Process employees’ requests and provide relevant information

• Manage the department’s telephone center and address queries accordingly

Administrative tasks such as performing background checks, filing paperwork, completing employee documentation, recording data on each current employee; maintaining and filing paperwork of terminated or exiting employee

Qualimed Manila (former University Physicians Medical Center)

Human Resource Generalist

Ermita, Manila

www.qualimedmanila.com.ph

(May 2013 - December 2014)

Duties and Responsibilities:

A. General Administration:

Employee Attendance Support and Monitoring

Enrolls all new direct hire and outsource employees to bizbox biometrics. Prepares attendance reports for DMMC employees and submit to DMMC via email.

Records attendance of employees and informs Payroll in case of bizbox failure.

Creates Temporary IDs for probationary employees and PVC IDs for regular employees.

Creates SHO schedule for Officers.

Routes memorandum as needed

Monitors employee locker usage.

B. Recruitment

Assists HR Officer in sourcing, scheduling and testing applicants as needed.

Prepares contracts such as Trainee Confirmation, Probationary and Regular Appointments.

Receives and consolidates pre-employment requirements for 201 filing.

Issues PEME endorsement form upon approval by the HR Officer.

Consolidates and keeps records of HRD data such as man power count, attrition etc. and provides detailed report and analysis on a monthly basis.

Creation of 201 File for all Qualimed Manila direct hires, outsourced, consultants and OJTs.

Maintains systematic filing and record of 201 files.

Updates 201 files in a timely and accurate manner, ensuring that master list is updated.

C. Training and Development

Assists the HR Officer in preparing logistics for internal trainings, documentation of training files, conducting training studies, analyzing results and administering performance appraisal as needed.

Provides facility tour and introduction of new employees and endorses them to HR Officer for New Employee Orientation.

D. Compensation and Benefits

Uniform Logistics

Surveys different departments for their uniform needs.

Prepares list of requesting employees and number of uniform sets to be issued.

Prepares STR for request for Uniforms.

Assist Purchasing for Measurement of uniforms.

Assists MMD Department for issuance uniforms.

ATM Application

Issues ATM application forms for applicants for hiring

Coordinates with Payroll for the account numbers provided by the bank.

Monitors status of ATM applications of employees thru follow up to the bank.

E. Employee Relations

Assists the HR Officer in surveying, preparing for logistics for various ER events and initiatives as well as accomplishing Notice to Explain (NTEs), Disciplinary Actions (DAs) and Commendation Letters.

Prepares collaterals for ER events such as Birthday Bash, Friday Club etc

Curo Teknika (under SMART Communications Inc.)

Support Specialist

Makati City, Manila

www.curoteknika.com

(November 2012 – April 2013)

Duties and Responsibilities:

Taking calls in and out from SMART Hotline.

Resolving Bill delivery concerns forwarded by SMART Hotline and Stores.

Monitoring the RTS trend and recommend solutions to lessen it.

Our team partners with Bill Management Team in monitoring Bill Delivery Concerns.

Our main function is to resolve bill delivery concerns forwarded by iCON hotline and Smart Stores.

BTS is also the prime driver of E-statement Program.

People Serve Multipurpose Cooperative

Administrative Assistant

Mandaluyong City, Manila

(May 2012 – October 2012)

Duties and Responsibilities:

Document Custodianship

Implements systematic filing and safekeeping system, ensuring that all HR-related files are organized, accurate and accessible to requesting party and secure from unauthorized users.

Creates folders and appropriate labels for HR Files as needed.

Files documents in respective folders.

Controls and monitors archived files in designated store room outside of HR Office files stored outside HR office.

Reproduces files as necessary and ensures that these are always available.

Inventory Management

Monitors departmental supplies and ensures supplies are utilized based on departmental budget. Generates Departmental Expense Reports (DEI) for monitoring of office and general supplies in accordance to budget and MMD and Audit requirements.

Provides necessary recommendations to improve supply utilization and avoid wastage.

Prepares Stock Transfer Request (STR) for issuance of office supplies as needed.

Creates and accomplishes Fixed Asset Transfer for furniture moving in and out of HR office.

Creates and accomplishes Gate Pass for HR accountability items coming in and moving out of Qualimed Manila.

Monitors HR equipment’s and reports to IT/MMD department for repairs and replacement.

Skills and Knowledge:

Computer literate.

Knowledgeable in MS office application, MS Word, MS Excel, MS Outlook and MS Power Point

Good oral and written communication skill especially in English language

Has a good managing skill.

Flexible enough in adapting to changes.

Educational Background:

College: Lipa City Colleges

Cum Laude, 2008-2012

Course: Bachelor of Science in Business Administration

Major in Human Resource Development Management

Personal Information:

Birthday : December 20, 1990

Place of Birth : Tondo, Manila

Age : 27 years old

Status : Married

Passport # : EC2039856

Nationality : Filipino

Character Reference: Available upon request

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