Norma J. Hernandez
Santa Ana, CA. *****
To obtain a position within a professional environment where my procurement, sales, public relations, accounting, and administrative experience will be an asset to my employer. The ideal position would enhance my current skills and provide an opportunity for growth.
02/16 – 03/18 Contract Project Work – Human Capital Agencies: Accounting Principles, Professional Staffing, DTS Staffing & Ultimate Staffing –
Payroll Auditor - Audit of quarterly PR forms for a payroll software firm.
Administrative Assistant – Answer phones, invoice service work for engineering work done on California Freeway systems for Caltrans projects such as 91 widening, 241 Tollroad, & other structural testing and construction work.
Purchasing Coordinator - High volume purchase of all furniture, upholstered custom goods, drapery, customer bedding, art, & rugs for model home projects for new properties for builder showcasing. Coordinate all deliveries with installers for on site installation within the timeline required by the builder/ design teams. Run inventory reports to account for all units and manage the budget for each plan. Issue re-selections for discontinued item/ fabrics/ casegoods. Set up new jobs in the database for the purchasing team and conduct timeline meetings to assure we will would meet target dates. Contract addendums recordings. Submit project request for bids to installer, award the project to best installer upon review of bid/ quotes submitted.
Procurement Coordinator – Review purchasing request from the purchasing planner and marketing department for order placement, create inventory part number for new items, create kits and BOMs for seasonal deals and new product launches, organize and enter receivers into our NA & International databases, track and update orders based on supplier timeline details from supplier open order reports, work with accounting/ finance for contract payments and resolve invoice discrepancies. Purchase containers, lids, labels and marketing packaging, coordinate deliveries to the offsite warehouse distribution facilities, sample shipping to suppliers for testing. Month end inventory counts and adjustments with accounting and the warehouse reporting reviews.
Bookkeeper/ AR Billing Coordinator – Daily invoicing of service work for repair work and scheduled quarterly inspections of construction cranes and equipment. Maintain customer database current with contacts and contract terms if any. Upload resale documents to database to use database over manual file data. Process customer payments. Set up new jobs in system. Balance and close out completed jobs from database. Personal credit card payment receipts for owner’s side business. Invoice adjustments per owner’s direction.
03/09-06/15 Corinthian Colleges, Inc. / Zenith Education Santa Ana, CA
Purchasing Coordinator/ Buyer/ E-Procurement
Responsible for creation of purchase orders within the project management and facilities departments. Manage the biomedical waste billing for all active campus locations. Support the project management team with order status, follow up with vendors and provide temporary staffing on site for new campus openings. Support our equipment buyer in his absence. Maintain our item database current with pricing and active items. Customer service support for campus inquiries and other clerical duties as needed.
Part of the deployment team of the E-procurement team with main functions as supplier enablement and supplier catalog manager.
07/06-06/08 Office Furniture Unlimited, Inc. Santa Ana, CA
Daily duties included order processing & purchase order requisitions for furnishings from various furniture vendors, customer scheduling of incoming orders, set up of service calls for damaged goods and customer repair work orders, maintained inventory pricing current, back up sales staff if needed based on my prior experience as an Account Executive, and other projects as required.
8/05 – 07/06 Scorpion Technologies, Inc. Irvine, CA
Manage and maintain USA corporate division of an international company. Duties include purchasing, accounts payables, accounts receivables, payroll posting, general human resources, expense report calculations, commission reports for sales staff, general journal entries with instruction from head CPA, bank reconciliation, bank deposits, wire transfer posting for international currency, arranging incoming and outgoing machine/product deliveries both domestic and international, and other various office duties.
12/98 – 08/05 Office Furniture Unlimited, Inc. Santa Ana, CA
Daily interaction with commercial and residential clients in order to develop a proper office furniture plan for each individual situation. Duties include, space planning using Giza cad software, color scheme and finish selection, job site measurement (commercial sites only), custom manual drawings order placement and follow up after delivery to ensure total customer satisfaction. Introduce new product lines. Update our monthly sales report. Attend Chamber of Commerce mixers and events in order to expose our company to future clients. Mail letters and catalogs to new businesses in the area. Maintain our design center of catalogs, brochures and samples current and stocked. Accessorize new showroom floor displays to appeal to the consumer and other miscellaneous duties as needed.
Interior Designers Institute Newport Beach, CA.
AA Degree in Interior Design (5 courses needed to complete)
Certificate in Interior Design 12/96
Certificate from BPI University – Systems furniture specification and installation. 1999
Rancho Santiago College Santa Ana, CA.
Completion of various courses in the Office Technology, Accounting and Interior Design
Special Skills, Interests and Activities:
10 Key by touch
Knowledge of : Microsoft Windows, Excel, Word, PowerPoint
Accounting software: SBT, Great Plains Dynamics C/S+, Mas90, Mas200, Quickbooks Pro/ Premier & Enterprise, Peoplesoft ERP, Ariba, Timberline- Sage 100
Giza Cad Drawing software
Implemention of Ariba E-Procurement team for campus support center.
References: Provided upon request.