Sign in

Administrative Assistant, Office Manager, Receptionist

Atlanta, GA
339,000- 44,000
March 31, 2018

Contact this candidate


Thomasina A. Jacobs

**** **** *** *****., ***. **05 Atlanta, GA 30331 404-***-**** Objective

A highly organized and detail-oriented Administrative Assistant with over 16 years' experience providing thorough and skillful administrative support to senior executives. Education

• Business Administration- Mercer University - Pending Skills & Abilities

• Proven ability to organize and accomplish several simultaneous projects within time constraints

• Demonstrated ability to work independently to efficiently complete multiple assignments

• Adapt at proactive problem-solving and follow through

• Proven ability to interact effectively with clients and staff at all levels

• Proficient in several different computer applications

• Proven track record in budget, secretarial and general office operations

• Hands-on team member who is known for going the extra mile

• Excellent organizational skills, accuracy and attention to detail

• Highly skilled in drafting documents and communications

• Well-developed scheduling and organizational skills

• Able to plan and prepare for any potential office issues

• Able to hear a variety of problems and solve them using critical thinking. Technical Skills

• Banner 9.0 / SCT – SunGard

• Data Analysis

• Project Management

• Blumen Compansol Student Database 10.08

• Microsoft Office Suite

• People Soft / Oracle

Professional Affiliations, Awards & Committees

• 2017 Completion (certified) Exceptional Assistant

• Atlanta Metropolitan State College TRIO Program Job Placement Committee

• 2014 Atlanta Metropolitan College Employee of the Month

• 2013 Mastered How to Effectively Manage your Time

• 2011 Coaching to be a Supervisor

• Total View System


• Google Doc

• Georgia Public Notary Exp 2020

• Infinite Campus Software

• U.S. Department of Education

Grants Management System (G5)

Page 2



• Process incoming open records request

• Serves as the liaison between Chief Talent Officer, and internal/external offices

• Collaborates with attorneys to review documents for legal privilege and confidentiality

• Maintains tracking of incoming and outgoing open records activity and provides weekly updates

• Process incoming payments

• Train district staff and ensures compliance with open records procedures

• Schedules appointments and coordinates arrangements for meetings, conferences through interaction with suppliers, attorneys, and employees

• Maintains strict confidentiality of all personnel records and any other employee information.

• Maintains established office files and records in accordance with internal procedures

• Receives and screens telephone calls, letters and/or visitors; answers routine questions and furnishes information

• Communicates with all levels of executive staff, administrative staff, police, attorney’s, news media RECORDS COORDINATOR ADMIN. ASSISTANT GEORGIA CYBER K-12 FEBRUARY 2015- SEPTEMBER 2016

• Serves as the first point of contact liaison between records department and counselors

• Organized and expedited flow of work through records department

• Handled confidential personnel and business information

• Prepares office for daily interviews to include printing and prep work for the interview teams

• Monitors and purchases office supplies

• Maintained and managed employee’s departmental records/files

• Maintained office database

• Handled training, onboarding and prepared new hire packages Assisted in regular file reviews to endure compliancy



• Sole point of contact for all office responsibilities

• Communicated with all levels of Senior Management, including Board of Regents, Department of Education

• Assisted Director and Vice President with preparing budget and other required reports

• Maintained Executive Director daily calendar

• Coordinated events for program and University

• Managed/maintained database for 500 students work study students and temp workers

• Monitored reconcile & processed transfers for budget accounts and monitor budget ($3.5million)

• Processed and submitted requisitions for department and University per grant allowed funds Assisted in the review and monitoring of leave requests, timesheet submission, and other human resources/payroll- related activities

• Ensured confidentiality and security of all staff information

• Ensured complete processing of employment applications and new-hire paperwork including occasionally interviewing potential employees and on boarding

• Enter new hire information, personnel changes, personal data changes and payroll information into ADP systems

• Ensure required posting and corporate information are updated and displayed as required.

• Coordinate hearing test and drug screening programs.

• Negotiated contracts with vendors

• Ordered office and program supplies, including arranging for equipment maintenance.

Contact this candidate