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Executive Assistant Human Resources

Jackson, NJ
March 30, 2018

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Maria Gonzalez

** ********** *** *******, ** ****7 908-***-****


Dedicated, seasoned professional with over 25 years of experience working with C-Level

executives, assisting Human Resources, NJ Certified

Notary Public.

Executive Assistant HR Administrator Medical Insurance Broker Assistant


Blue Ocean Benefits & Consulting, Inc., Red Bank, NJ

Executive Assistant to the CEO/President, 2/2016 - Present

Right hand assistant to President with various administrative projects

Manage ever-changing Outlook calendar to ensure better productivity flow

Coordinate meetings and conference calls/webinars using GoToMeetings

Assist with travel and President’s attendance at insurance seminars

Assist in management of insurance renewal spreadsheet

Process and follow through on client insurance enrollments, terminations and status changes

Liaise with insurance General Agents on client transactions

Manage internal database in order to track and record client renewal information

Assist Brokers with correspondence and client related issues as needed

Assist in processing broker commissions

Act as office manager handling vendors and building management as needed

Responsible for company outings and catering

Manage company and Broker licenses to ensure they are up to date

Process/deposit banking transactions

Manage all incoming and outgoing mail

Pay company bills

Maintain petty cash

Manage office supplies

Maintain office equipment

RCC Consultants. Inc., Woodbridge, NJ

Executive Assistant to the CEO, 4/2006 – 5/2015

Assisted the President/CEO and CFO with all company matters while maintaining confidentiality

Coordinated travel arrangements and managed expenses

Provided Notary services for RCC Consultants

Managed CEO’s calendar and contacts in Outlook

Coordinated catering for meetings, trainings, and banquets

Managed petty cash via excel spreadsheet

Acted as liaison between Building Management and RCC Consultants

Assisted employees and executives with ad hoc projects as needed

American International Group (AIG), New York, NY

Human Resources Administrator, 1/1999 – 12/1999

Worked closely with managers and divisional presidents on increase related issues

Aggressively tracked overdue merit increases

Updated status changes, such as FLSA, titles and internal transfers

Prepared over-budget justification memos to Senior Management

Maintained yearly budget database on Access

Processed terminations and additions to staff

Assisted employees over the phone with general questions

Assisted Human Resources Director as needed

American International Group (AIG), New York, NY

Senior Secretary, 6/1988 – 12/1998

Assistant to SVP and VP/Department Manager of Property Claims Division

Executed general correspondence using Steno and Dictaphone on a daily basis

Prepared travel, hotel, and car arrangements for VP and his direct reports

Generated Excel reports alerting Senior Management of major losses impacting the company

Distributed mass mailings of major catastrophe reports globally

Served as back up for Executive Assistant to the Divisional President as needed

Coordinated meetings, conference calls, and prepared handouts using Power Point designs

Assisted Adjusters with translation when communicating with Latin American countries

Acted as liaison between management and company vendors

Assisted in training other administrative assistants with updated software

Computer Skills:

Extensive use of Microsoft Office Suite

Substantial experience creating and editing Excel spreadsheets, creating and editing Word documents, Power Point presentations and organizational charts

Special Skills:

Typing: 65 WPM

Shorthand: 70-80 WPM


Notary Public


The Wood School, New York, NY

Diploma: Executive Secretary GPA 3.4

Courses Completed: Secretarial Office Procedures, Business Communications, Dictation/Transcription, Professional Development, Accounting, Advanced Word Processing

Julia Richmond High School, New York, NY

Diploma: General, Nursing Assistant

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