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Assistant Administrative

New Hyde Park, NY
March 30, 2018

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Maureen A. Kennelly

516-***-**** New Hyde Park, NY 11040


Professional Summary

A highly skilled, computer software specialist with over 20 years of progressive experience. Strengths include PeopleSoft v8.9 FSCM, which include general ledger module, chart field maintenance, PeopleSoft Trees, Query Manager, People Tools, T&E reporting, nVision reports, Oracle Data Relationship Management (DRM), and MS Office Suites. Experienced with PeopleSoft v9.2 Procurement Module. Experienced with @Comm Call Accounting Reporting Systems, NetSuite’s AR/AP system, Adobe Acrobat. A detail oriented, well organized and adaptable team contributor with effective communication abilities. Strong sense of responsibly, solid professional standards, excellent track record of dependability.

Experience Highlights

Peak Technical Staffing USA, New York, NY 05/2017 - Present

Administrative Assistant at MTA Bridges & Tunnels, NYC, Procurement Division

Responsible for processing contracts into PeopleSoft v.2 FSCM Procurement Module program.

Responsible for running requisitions reports for upper management review.

Assist contractors with any contract issues.

Assist the contract managers with the proper filing and index of contracts onsite as well as for storage.

Assist in the preparing of monthly MTA Board meetings.

Maintain and update bids, estimates and budget relating items, including entering contracts and purchase orders in the PeopleSoft system.

Provide direct support to service internal clients by phone and email.

Create and maintain various programs and databases for departmental activities.

IIS Technology, Plainview, New York 07/2016 - 01/2017

Finance Operations/AP-AR Administrator

Responsible for processing Vendor Invoices as well as Customer Invoices into NetSuite System.

Responsible for running monthly Accounts Receivable Report which is given to the Vice President of Finance for review.

Responsible for running the monthly Project Manager/Time Consulting Report.

Responsible for monthly warehouse inventory count of server parts and components.

STAFF IT, Melville, New York 10/2014 - 12/2015

IT Purchasing Assistant at UBM, LLC

Managed all UBM corporate conferencing and mobility account.

Assisted the IT Billing Analyst ordering new cell phones, account orders, as well as disconnects.

Assisted the IT Purchasing Coordinator with monthly meter readings from copiers/printers via IP Addresses for Monthly Reporting.

Assisted the IT Purchasing Coordinator placing all new computer equipment requests.

Created financial journal uploads into ORACLE system for chargebacks to divisions.

Assisted in the processing of monthly invoices for telecoms and purchasing by properly coding and entering

into Oracle E-Business Suite system as well as maintained an excel spreadsheets list of invoices.

Scanned electronic copies of invoices for accounts payable processing.

Created new tickets in the Service Now System for all ordered equipment.

Created call report requests via the @Comm Call Accounting Report system.

Blue Chip Auto Glass, Williston Park, New York 01/2014 - 09/2014

Administrative/Accounting Assistant

Processed both account payables and accounts receivables working with the Adagio billing system.

Assisted customers with scheduling the replacement and or repair of auto glass.

Maintained the ordering of necessary glass and or mirrors through multiple vendors or car manufactures.

Accountemps, Uniondale, New York 06/2013 - 06/2013

Business Analyst

Analyzed financial journal uploads for into PeopleSoft 8.4 version.

Analyzed monthly financials reports.

Participated in weekly staff meeting to ensure all deadlines were met.

Bank of New York Mellon, New York, NY 04/1988 - 09/2012

PeopleSoft Financials Production Analyst, Assistant Treasurer 10/2000 - 09/2012

Created and maintained monitored all maintenance into the PeopleSoft FSCM 8.9 General Ledger module

for the Finance Division.

Reviewed and analyzed requests from users for accuracy and necessity before management approval.

Created and ran nVision reports for all Bank wide Finance users as requested.

Created maintained and utilized PeopleSoft Trees.

Created, edited and imported journals into PeopleSoft for all finance users worldwide.

Created and processed combination edits.

Executed the running of PeopleSoft Payroll Journal Generator.

Conducted training classes for the creation and implementation of journal uploads into PeopleSoft.

Provided support for the Travel & Expense (T&E) Module, ensuring the proper work flow of all

departmental approvers as well as the correct routing of all expense reports.

Senior Records Retention Administrator 04/1988 - 10/2000

Coordinated the Bank wide Records and Information Management Program which included the

development of departmental records retention schedules, electronic records and media storage.

Researched legal, regulatory and operating records requirements and recommended changes of retention

schedules for Bank wide purposes based upon reference value, legal, tax and governmental requirements.

Reviewed, evaluated and verified secured destruction of the Banks vital records.


Bank of New York - Quality Commitment Achievement Award Recipient - Designated more than 2000 off-system boxes archived in the Bank’s storage center in Newburgh, NY for destruction. Resulting in significant savings of storage costs to the Bank.

Education & Certification

Associates in Applied Science (AAS) in Computer Information System (CIS)

Nassau Community College, Garden City, NY

Graduate of BOCES Medical Assistant Program

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