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Administrative Assistant Real Estate

St. Augustine, FL
March 28, 2018

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*** *. *********** ****, ***** Vedra, FL 32081


LinkedIn profile: SUMMARY

I am an experienced professional with more than 20 years of experience as administrative assistant in C-suite environment, as legal secretary in real estate legal settings, as coordinator in real estate development and as lending assistant in a residential mortgage company. I can efficiently prioritize and manage multiple tasks on deadlines; comfortably collaborate within and across departments, while bringing excellent communication, problem solving and project management skills.


Legal Secretary and Executive Assistant

• Assisted senior counsel and C-Suite executives in day to day business, including but not limited to, managing daily, weekly and monthly calendar, time keeping, travel arrangement, managing correspondence, managing company files, preparing expense reimbursements and check requests, managing and setting up company events and meetings, preparing materials for meetings, including presentations and summary reports, preparing minutes, assisted in special projects, preparing RFPs and statistical reports, preparing closing documents, assisted in commercial real estate closings. Development Coordinator

• Assisted Vice President of Development and Pre-Development Managers in project research, preparing project books and presentations (spreadsheets and graphs), managing the tracking/processing of permits and approvals, managing project files (electronic and hardcopies), preparing bids/RFPs, travel and meeting arrangements (including preparing agendas and compiling and distributing pre-meeting materials to attendees), preparing check request and expense reimbursements, managing consultant contracts, i.e. drafting, processing and managing third party/consultant agreements, P.Os, work orders, invoice processing, etc.

Commercial Property Management:

• Assisted the Leasing Department with managing commercial properties owned by Buckingham; communicating with tenants to address maintenance and repair requests; managing leases, rent payments and lease renewals, and preparing leasing/marketing packages. Assistant to Mortgage Loan Officer (Residential)

• Assisted mortgage loan officer (MLO) with day to day business, including, but not limited to clients and inter-departmental communications; compiling and obtaining loan documents from clients; preparing loan application documentation to submit to processing; monitoring pipeline reports daily for status of applications and communicated with processors weekly/daily to make sure all loans are moving through the approval process; setting up loan files, i.e. ordering appraisal, title, verifications, etc. EMPLOYERS

ROYAL UNITED MORTGAGE, 2807 N. 10th St. Ste 20, St. Augustine, FL 32084, 317-***-****, February 2013 – February 2017

• Lending Assistant and administrative assistant

BUCKINGHAM REAL ESTATE & DEV. CORP., 941 N. Meridian Street, Indianapolis, Indiana 46204,

317-***-****, January 2009- September 2012

• Administrative Assistant to SVP of Development and Development Project Coordinator ADIATI R. RATMAN

541 E. Silverthorn Lane, Ponte Vedra, FL 32081


LinkedIn profile: KITE REALTY GROUP, L.P. 30 S. Meridian Street, Suite 1100, Indianapolis, Indiana 46204, 317-***-****, May 2005 – December 2008

• Administrative Assistant to VP of Pre-Development and Pre-Development Project Coordinator ICE MILLER, One American Square, 29th Fl., Indianapolis, Indiana 46282, 317-***-****, February 2002 - May 2005

• Legal Secretary – Real Estate Section

EXPODESIGN, CO., 5906 S. Harding St., Indianapolis, Indiana 46217

• Account Executive and Sales Assistant/Project Manager. January 2000 – May 2001 PRIMUS TELECOMMUNICATIONS, INC. McLean, Virginia 22102.

• Executive Assistant to the COO. November 1998 – October 1999 INDONESIAN EMBASSY, 2020 Massachusetts Ave., NW, Washington DC 20036

• Executive Secretary to the Agricultural and Environmental Attaché. February 1990 – May 1998 EDUCATION

NORTHERN VIRGINIA COMMUNITY COLLEGE, Alexandria, Virginia Dean’s List, Honor Roll, and member of Phi Theta Kappa. WASHINGTON SCHOOL FOR SECRETARIES, Washington, DC

Executive Secretary Certificate


Microsoft Suite (Word, Excel, Outlook, PowerPoint) - Proficient Encompass360 - Proficient

Adobe Acrobat Writer Pro – Proficient

AIA Document Contract – Some Experience

Internet research - Proficient


Valley Ridge Academy PTO member and volunteer


541 E. Silverthorn Lane, Ponte Vedra, FL 32081


LinkedIn profile: REFERENCES

Jil Froelich

Manager (previous supervisor at Kite Realty Group) Guild Group

317-***-**** (Cell)

Joy Skidmore

President (previous supervisor at Kite Realty Group) Single Source Real Estate Services

Indianapolis, IN

317-***-**** (Cell)

Doug Pedersen (previous supervisor at Kite Realty Group and Buckingham Real Estate) Sr. VP of Real Estate Development

Ellipsis Real Estate Partners

Carmel, IN

949-***-**** (Cell)

Matthew Griffin (previous supervisor at Buckingham Real Estate) COO

The Garrett Companies

Greenwood, IN


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