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Executive Assistant Microsoft Office

Location:
Concord, NH
Salary:
40-50 Annually
Posted:
March 28, 2018

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Resume:

Ms. Jael Lynne Roberge

ac4yma@r.postjobfree.com

603-***-****

Summary

Detail-oriented, seasoned Executive Assistant with extensive experience in both managerial roles as well as supporting Senior Executives for over 8 years. I am organized, efficient, driven and adept at developing and maintaining highly detailed administrative and procedural processes that reduce redundancy, improve accuracy, and achieve organizational objectives.

Technical Skills

Microsoft Office Suite 365-Sage-Microix-Filemaker-Salesforce-Concur-Smartsheet

Executive Assistant to the Vice President of Programs-FIRST 10/2013-8/2017

As Executive Assistant to the Vice President of Programs, I execute top-notch support for the VP as well as his 6 direct reports, assisting with several weekly reports, calendar-management, meeting organizations, execution of on and off-site events, data-management, and ad-hoc projects as requested. Duties also include:

oManagement of complex and frequently changing travel arrangements

oCompilation of reports from our Board of Directors, Steering Committee, and our Planning Managers

oManagement of external contacts and notation of periodic communication needed for priority contact

oResearch to prepare, gather and proof briefing materials, agendas and decks

oProcess of travel expenses and reimbursements

oDistribution of company-wide announcements, and event-coordination

Special Collaborations/Executive Assistant to the Chief of Staff-FIRST 5/2012-10/2013

As Executive Assistant/Special, Strategic Collaborations, I executed support to the Chief of Staff to the President at FIRST, and the President of FIRST, with great discretion-working to identify potential collaborations, partnerships and key-alliances by connecting with the office of the co-founder of FIRST, and Dean Kamen. Duties also included:

oManagement of complex and frequently changing travel arrangements

oCompilation of reports from our Board of Directors, Steering Committee, and our Planning Managers

oManagement of external contacts and notation of periodic communication needed for priority contact

oConduct research to prepare, gather and proof briefing materials, agendas and decks for the Chief of Staff and the President

oProcess of travel expenses and reimbursements

oDistribution of company-wide announcements, and event-coordination

FIRST Senior Mentor and AmeriCorps VISTA Programs Coordinator-FIRST 8/2009-5/2012

As Program Coordinator, I managed over 35 field support staff on a national level in helping to promote FIRST's programs, exposing the nation to the impact of FIRST on our future, specifically through STEM education servicing children ages K-12. Duties also included:

oDirector of Cross-Program Initiatives

oR&D of new program initiatives, strategic alliances, collaborations and partnerships

oProject Management

oMonthly reporting to support grants from the Corporation for National and Community Service, as well as the Helmsley Foundation to ensure their continued support

oInterviewing, recruiting and placement of 35 field-staff and volunteers

oTraining and Orientation 2 times annually

oConference Call facilitation and management

oBudgeting, Event Planning, Website editing, Marketing

oPresentations/Public Speaking

oMaintained expense reports, budgets and detailed filing systems

Granite State Real Estate-4/2006-3/2008

Administrative/Real Estate Assistant

As the first face our customers saw as they walked through the door of these high-end, luxury condominiums, I represented buyers and sellers of both developed and undeveloped properties. Duties also included:

oGenerating listings for sales and rental properties through cold calls and referrals

oPreparing and organizing documents for co-op board interviews

oNegotiation, facilitation, and management of real estate transactions

oCommunication with clients to understand their property needs and preferences

Greenspirit Counseling-2/2004-3/2006

Personal Assistant

As Personal Assistant to Dr. Albert La Chance, I was involved with the day-to day functioning of his office agenda, and patient scheduling, as well as his frequent trips as a key-note speaker with numerous conferences, internationally. Duties also included:

oTranscription of confidential dictation for court-ordered psychiatric summation and recommendations

oManagement of complex and frequently changing travel arrangements and coordination/ pre-planning of trips

oResearch to prepare, gather and proof briefing materials, agendas and decks

oProcess of travel expenses and reimbursements

oBooking of conference rooms, and speaking events

oMarketing and promotion of publications, speaking engagements, and client-services

oGeneral editing, proofreading and transcription

Education

NCSA at Winston Salem, NC

Diploma in Fine Arts, English & Communications



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