Executive Assistant Microsoft Office
Resume:
Ms. Jael Lynne Roberge
**********@*******.***
Summary
Detail-oriented, seasoned Executive Assistant with extensive experience in both managerial roles as well as supporting Senior Executives for over 8 years. I am organized, efficient, driven and adept at developing and maintaining highly detailed administrative and procedural processes that reduce redundancy, improve accuracy, and achieve organizational objectives.
Technical Skills
Microsoft Office Suite 365-Sage-Microix-Filemaker-Salesforce-Concur-Smartsheet
Executive Assistant to the Vice President of Programs-FIRST 10/2013-8/2017
As Executive Assistant to the Vice President of Programs, I execute top-notch support for the VP as well as his 6 direct reports, assisting with several weekly reports, calendar-management, meeting organizations, execution of on and off-site events, data-management, and ad-hoc projects as requested. Duties also include:
oManagement of complex and frequently changing travel arrangements
oCompilation of reports from our Board of Directors, Steering Committee, and our Planning Managers
oManagement of external contacts and notation of periodic communication needed for priority contact
oResearch to prepare, gather and proof briefing materials, agendas and decks
oProcess of travel expenses and reimbursements
oDistribution of company-wide announcements, and event-coordination
Special Collaborations/Executive Assistant to the Chief of Staff-FIRST 5/2012-10/2013
As Executive Assistant/Special, Strategic Collaborations, I executed support to the Chief of Staff to the President at FIRST, and the President of FIRST, with great discretion-working to identify potential collaborations, partnerships and key-alliances by connecting with the office of the co-founder of FIRST, and Dean Kamen. Duties also included:
oManagement of complex and frequently changing travel arrangements
oCompilation of reports from our Board of Directors, Steering Committee, and our Planning Managers
oManagement of external contacts and notation of periodic communication needed for priority contact
oConduct research to prepare, gather and proof briefing materials, agendas and decks for the Chief of Staff and the President
oProcess of travel expenses and reimbursements
oDistribution of company-wide announcements, and event-coordination
FIRST Senior Mentor and AmeriCorps VISTA Programs Coordinator-FIRST 8/2009-5/2012
As Program Coordinator, I managed over 35 field support staff on a national level in helping to promote FIRST's programs, exposing the nation to the impact of FIRST on our future, specifically through STEM education servicing children ages K-12. Duties also included:
oDirector of Cross-Program Initiatives
oR&D of new program initiatives, strategic alliances, collaborations and partnerships
oProject Management
oMonthly reporting to support grants from the Corporation for National and Community Service, as well as the Helmsley Foundation to ensure their continued support
oInterviewing, recruiting and placement of 35 field-staff and volunteers
oTraining and Orientation 2 times annually
oConference Call facilitation and management
oBudgeting, Event Planning, Website editing, Marketing
oPresentations/Public Speaking
oMaintained expense reports, budgets and detailed filing systems
Granite State Real Estate-4/2006-3/2008
Administrative/Real Estate Assistant
As the first face our customers saw as they walked through the door of these high-end, luxury condominiums, I represented buyers and sellers of both developed and undeveloped properties. Duties also included:
oGenerating listings for sales and rental properties through cold calls and referrals
oPreparing and organizing documents for co-op board interviews
oNegotiation, facilitation, and management of real estate transactions
oCommunication with clients to understand their property needs and preferences
Greenspirit Counseling-2/2004-3/2006
Personal Assistant
As Personal Assistant to Dr. Albert La Chance, I was involved with the day-to day functioning of his office agenda, and patient scheduling, as well as his frequent trips as a key-note speaker with numerous conferences, internationally. Duties also included:
oTranscription of confidential dictation for court-ordered psychiatric summation and recommendations
oManagement of complex and frequently changing travel arrangements and coordination/ pre-planning of trips
oResearch to prepare, gather and proof briefing materials, agendas and decks
oProcess of travel expenses and reimbursements
oBooking of conference rooms, and speaking events
oMarketing and promotion of publications, speaking engagements, and client-services
oGeneral editing, proofreading and transcription
Education
NCSA at Winston Salem, NC
Diploma in Fine Arts, English & Communications
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