Executive Assistant Management

CATRELL MEDLOCK

B.A. in English, Florida State University

404-***-**** or *******@*****.***

I am a well-polished and competent Administrator/Trainer with strong experience in developing, monitoring, and evaluating various professional programs. Additionally, I have successfully managed federal grants, budget, and culturally diverse organizational structures, through professional training and educational technologies to accomplish program objectives and company missions effectively.

CORE COMPETENCIES

*Learning Systems *Budget Analysis *Project Management

*Strategic Planning *Research Operations *CONCUR/Gov. Travel

*Financial Management *Federal Grants Compliance *Contracts/Purchasing

*MS Office Suite *Leadership & Development *Curriculum/Instruction

Lead English/Digital Literacy Teacher 2014 – Present

GA Piedmont Technical College, Adult Education – Decatur, GA

Motivate, educate, and prepare adult learners and at-risk youth for college & successful careers

Develop course objectives and weekly lesson plans for digital literacy, language arts and social studies, and contextualize content as appropriate to meet individual academic needs

In support of career transitions, implement career awareness and e-learning activities while integrating GED curricula and technical career training as appropriate

Use GALIS (Georgia Adult Learners Information Systems) to analyze student data (assessments, attendance, enrollment, and retention) and improve classroom learning practices, GED passing rates, and the success of long-term career aspirations

Ensure WIOA (The Workforce Innovation and Opportunity Act) regulations are followed and included in GED curriculum and instruction; Maintain WIOA documentation as required

Draft, edit, and develop course syllabi for GED curriculum in language arts, social studies, and digital literacy using PLDs (Performance Level Descriptors); Northstar Digital Literacy Proctor

Plan and organize enrollment procedures, orientation, and class schedules for incoming students

Instruct adult learners in an academic environment conducive to higher learning by engaging and utilizing individualized and varied instructional strategies to meet the needs of every student

Research and implement teaching and learning (best) practices to increase student success rate(s)

Advise/Counsel students on academic goals, learning progress, and career transitioning goals

Manage and maintain class registration, intake process, GED orientation, and class scheduling

Manage and maintain student files, written conference notes, and attendance records

Administer and proctor TABE (Testing Adult Basic Education) assessments, official GED exams, EOC (End Of Course) exams, and ACCUPLACER/COMPASS exams on a regular basis

Collaborate and maintain rapport with Student Affairs, Financial Aid, and Enrollment departments to ensure smooth transition of GED graduates pursuing post-secondary degrees

Train and provide professional development sessions for teachers and staff, utilizing learning management systems and educational technology strategies to assess adult learners

Ensure success of GED program by meeting state/federal goals/quotas; assisting with recruitment and evaluation of students, and coordinating recruiting/job fair events with community organizations such as DFACS Independent Living Program, YMCA, Chris 180 Youth Build, and U.S. Armed Forces recruiters while maintaining required student enrollment and retention fiscal goals mandated by state and federal grants for continuous funding

Operations Specialist/Executive Assistant 2011 – 2015

Atlanta VA Medical Center, Research Service Line– Decatur, GA

Executive Assistant to Chief of Staff, Deputy Chief of Staff, and Director of Research Operations

Provided high-volume executive administrative support to researchers, scientists, and physicians to include: budget preparation/monitoring, drafting letters of notification/intent, routing legal and medical correspondence for approval/signatures, and tracking documents for timely processing

Drafted, managed, and routed IPAs (Intergovernmental Personnel Agreements) for executive approval in a timely and effective manner, and ensured compliance regulations were followed

Prepared and managed financial obligations of IPAs for government integrity, accuracy, and compliance; drafted, modified, and terminated IPAs per contractual agreements, which included employee salary, fringe benefits, and performance effort budgeting/forecasting

Facilitated communication, scheduled meetings for executive leadership, and prepared/tracked correspondence documents; managed multiple calendars and filing systems for executive staff

Created and modified various data charts, graphs, and spreadsheets using MS Excel to analyze health information and research improvement processes which were presented to leadership staff

Drafted/Managed expense reports for executive travel and submitted for approval/reimbursement

Received, approved, and processed reimbursement invoices for participants in clinical studies

Ensured HIPPA laws were followed in handling of all confidential and sensitive information

Prepared agendas for senior-level staff and developed PPT presentations for research conferences

Developed and maintained a rapport with IRB (Institutional Review Board), VA Director’s Office, universities, NIH (National Institute for Health), and non-profit organizations/affiliates

Applied financial/data analytical skills to develop and interpret research logistics and healthcare information to assists senior management with decision making and policy/budgeting formulation

Provided technical data assessments of the Research Program and its impact, such as space utilization, research funding, publications and regulatory compliance of research programs

Drafted, reviewed/modified, and coordinated the approval process for MOUs (Memorandum of Understanding), SAs (Service Agreements), IAAs (Interagency Agreements) between various colleges/universities, non-profit organizations, and research affiliates such as the CDC (Center for Disease Control), NIH (National Institute of Health), and AREF (Atlanta Research & Education Foundation)

Member of the Veteran’s Experience Council, responsible for implementing improvement process mechanisms to effectively and successfully deliver top-notch high-quality health care

Successfully managed travel policies in accordance with CONCUR and VA travel regulations; prepared/routed required travel expense reports for approval, and submitted travel vouchers for reimbursements timely; coordinated/managed travel, hotel, registration and conferences expenses

English/Writing Teacher 2008 – 2011

Bolton High School, English Instruction & Curriculum – Alexandria, LA

Provided English instruction (9th/10th grades) in a classroom environment conducive to learning

Facilitated/moderated classroom discussion, and prepared lesson plans for diverse learning styles

Evaluated and graded students' class work, assignments, and essays; monitored/assessed progress

Prepared course materials such as syllabi, homework assignments, and computerized activities

Created lesson plans, conducted surveys, and drafted individualized student learning plans

Maintained/managed student attendance records, grades, and other required school records

Interpreted and revised state curricula, course content, course materials, and methods of instruction based on each student’s individualized and specialized academic needs/abilities

Instructed special education students with limited English deficiencies and/or learning disabilities

Modified existing academic curricula to accommodate individual learning needs and abilities

Operations Analyst 2006 – 2008

Florida Department of Revenue, Information Services Program – Tallahassee, FL

Developed, updated, and managed budget reports, employee rate reports, and financial expenditures using PeopleSoft, MS Excel, and SAP computerized systems

Developed/scheduled work-flow production & monitored process for time-sensitive action items

Managed contract development, negotiation, and sustainability; drafted requests for proposals

Developed and managed flow charts, graphs, and pivot tables to analyze and manage data related to production, workflow, and completions of projects using MS Excel/MS Visio

Responsible for end-of-year financial closings and special projects as needed, using MS Excel

Managed general ledgers and financial reports for all IT accounts (state, sponsored, foundation)

Managed processing of travel expenses, reimbursements, invoices, and accounts payable

Managed and approved P-Cards (purchase cards) and online purchases for the IT department

Legal Assistant 2003 – 2006

The Florida Bar, Lawyer Regulation & Compliance – Tallahassee, FL

Exercised independent judgment and discretion concerning confidential and public information; fiscal duties; compliance duties; regulatory duties; and case-management (over 400 case load)

Drafted/edited legal documents, such as summons, complaints, motions, and subpoenas

Prepared travel documents, expense reports, and authorization forms for approval/reimbursement

Attended legal meetings, client interviews, hearings, or depositions, and transcribed notes

Reviewed legal publications and performed database searches to identify laws and court decisions

Assisted attorneys in developing civil or criminal discovery; organized large volumes of litigation and complex financial litigation cases; prepared legal documents and pleadings; analyzed legal and/or evidentiary issues; and recommended formats and media for presenting evidence

LEADERSHIP & MILITARY EXPERIENCE

Communications Officer/Captain 1998 – 2008 (Honorable Discharge)

Florida Army National Guard, 653rd Signal Operations Battalion – Tallahassee, FL

Successfully managed, trained, and supervised a 150-member company responsible for providing encrypted technical data, communication, and logistical support to military operations

Successfully planned and managed transportation of vehicles, convoys, and repairing equipment

Managed/Supervised tactical training, deployment readiness, and mission execution/operations

Planned and administered logistic support programs and assisted in recruitment/retention

Managed transportation operations to include supply movement, inventory, and vehicle/space utilization; the repair, maintenance, alteration, inspection and construction of military facilities

Drafted, edited, and published training manuals and SOPs (standard operating procedures) in accordance with government and Army signal communication regulations

EDUCATION

B.A. in English Florida State University, Tallahassee, FL

A.A. in Business Administration Marion Military Institute, Marion, AL

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