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Executive Assistant Administrative

New Orleans, LA
March 28, 2018

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Joanne Zanetti


Computer Skills

Computer Skills

Microsoft Office; Adobe InDesign; Bricsnet ProjectCenter; Corecon; Microsoft Publisher, Concur

Professional Track

American Red Cross

Executive Coordinator, New Orleans, LA 2016 – Present

Executive Coordinator to the CEO Louisiana Region

Maintain CEO’s calendar, travel arrangements for CEO and additional team members including air and hotel accommodations, correspondence, and reconciliation of expense reports. Attend Board of Director’s meetings, set up and break down of meetings on and off site. Leadership Council Member.

All South Consulting Engineers, Metairie, LA 2015 – 2016

Administrative Assistant

Proposal preparation for submittals to State, Parish and Local Municipalities. Reason for leaving: RIF due to local election results.

Newpark Drilling Fluids, Inc., New Orleans, Louisiana 2012 – 2015

Office Administrator

Document control of all programs, travel arrangements and calendar management for the Louisiana Business Unit. Maintenance of all office machines and servers. Expense report reconciliations. Coordination of Louisiana Business Unit staff meetings. Assisted and coordinated events. Represented Newpark Drilling Fluids at Society of Petroleum Engineers luncheons. Reason for leaving: RIF due to drop in price of crude oil.

US Risk Management LLC, New Orleans, Louisiana 2010 2012

Office Manager/Executive Assistant

Compiled, prepared and finalized State and City submittals. Document control of all proposals and reports. Maintain documentation of all equipment calibration records; maintain all office supplies and equipment repair. Conference schedules and associated travel arrangements. Company events planning.

Moody National Development, Houston, Texas 2007 2010

Project Coordinator/Executive Assistant

Maintained the vendor database with Corecon, Filemaker, ACT, and Bricsnet Project Center. Reviewed and coded all invoices, ensuring accuracy. Monitored purchasing efforts, invoicing, and renovation payments. Assisted in establishing policies and procedures. Issued and received all partial and full lien releases. Reason for leaving: Returned to New Orleans.

HOAR Construction, Houston, Texas 2005 2007

Executive Assistant/Marketing Coordinator

Functioned as Executive Assistant to the Vice President and Marketing Coordinator for the Texas Division, providing administrative support; assisted the Estimating Department. Prepared marketing brochures utilizing Adobe InDesign software, resulting in invitations to bid on several multimillion-dollar projects, including a $29M international bank. Coordinated and established the annual sub-vendor reception to thank vendors and suppliers for their work in completing projects on time and within budget. Compiled and created entries for construction industry-related awards. Reason for leaving: Staff Member became Vice President of Moody National Development Company and requested I accompany him.

Waldemar S. Nelson & Company, Inc., New Orleans, Louisiana 1992 2005

Executive Assistant

Assisted the Senior Vice President in the Civil/Structural/Architectural Department and Environmental Department. Gathered information for all government and state submittals (SF330) as well as private sector RFPs. Supported approximately 15 engineers and 15 designers. Review and submission of time reports and expenses. Orchestrated a $75K reception event for approximately 1,800 guests. Planned an annual ACI Awards Banquet for 200 to 250 people; chaired a 2005 ACI International Conference, assisting in selecting the venue, catering, and entertainment, and coordinating transportation from hotel to venue. Due to Hurricane Katrina, the convention was moved to another city and rescheduled for 2009. Served as a Board member of Executive Women International. Reason for leaving: Hurricane Katrina.


Morse School of Business, Graduate with Honors

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