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Project Administrative Assistant

Location:
Manassas, VA
Posted:
March 26, 2018

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Resume:

Darine Barbour

Phone 540-***-**** Email: ac4xuo@r.postjobfree.com

EMPLOYMENT

Sr. Project Coordinator Vector Security, Gainesville, VA 4/2013 – Present o Answer calls from Alarm Service Technicians and customers o Assist other Project Coordinators as needed

o Assist with enrollment of local and global accounts o Communicate with Project Managers and Regional Managers regarding project scheduling & project issues

o Conduct presentations, information sessions, and deliver promotional materials to prospective accounts

o Developed and organized more efficient process to manage customer accounts o Establish and support cohesive relationships with local and corporate offices o Generate new business development ideas and assets o Partner with other departments as necessary to finalize processes o Personally develop and secure new partners through pursuing leads through the sales process o Provide administrative support for various National Accounts customers o Provide market feedback to company leadership regarding competitive offerings and prospect needs

o Schedule and follow-up on security installations Project Coordinator Employment Enterprises, Manassas, VA 10/2012 – 4/2013 o Answered calls from Alarm Service Technicians

o Provided administrative support for National Accounts Division for Vector Security o Provided support for the initial Gap roll-out

o Scheduled and followed-up on security installations Administrative Assistant The Flooring Group, Herndon, VA 12/2011 – 2/2012 o Answered multi-line phone system

o Prepared bid proposals

o Provided administrative support to other staff as needed o Provided assistance to lead estimator for potential projects Processor/Admin Assistant CH2M Hill, Chantilly, VA 6/2009 – 12/2011 o Coordinated meetings for vendor presentations as well as for company executives o Maintained Outlook calendar for team weekly and monthly meetings o Prepared all information for weekly client meetings o Processed submittals for multiple project Managers within the Water Business Group o Proofed and edited project specific specifications o Provided support to department Vice President and other management staff Project Assistant RW Murray Co., Manassas, VA 8/2008 – 1/2009 o Contacted subcontractors to bid on potential jobs o Handled all administrative duties for Project Managers and Superintendents o Managed and trained Project Assistants and Receptionists Darine Barbour – page 2

o Processed expense reports

o Processed subcontracts, change orders, purchase orders and AIA Documents o Processed vendor accounts receivables and payables Administrative Coordinator Community Touch, Inc., Bealeton, VA 6/2007 – 2011 o Answered multi-line phone system

o Assisted Executive Director and Program Director with scheduling of appointments, grant follow-up and research

o Assisted residents living within the housing facilities o Coordination of Board meeting packages, agenda, and recording of meeting minutes o Organized weekly donation pickups of furniture, clothing, and household goods from donors o Processed payroll and balanced monthly statements into QuickBooks o Submitted grant reimbursement reports to the State and Federal gov’t for monthly disbursements Project Assistant RW Murray Co., Manassas, VA 9/2003 - 7/2006 o Contacted subcontractors to bid on potential jobs o Handled all administrative duties for multiple Project Managers and Superintendents o Input of client and subcontractor invoices and payments o Managed and trained new Project Assistants and Receptionist o Managed monthly job costing to ensure jobs were within budget o Processed subcontracts, change orders, purchase orders and AIA Documents EDUCATION

South University Online BBA Candidate 2011 - TBD

Fauquier High School Warrenton, VA 1985

PROFESSIONAL SKILLS

Community Touch, Inc. Board Member and Secretary

Finance Department Lead for non-profit organization Inside sales experience as well as many years of administrative experience Knowledgeable in Microsoft Office Suite

Proficient in QuickBooks, StarBuilder and Master Builder Accounting Systems Proficient in CRM



Contact this candidate