Administrative Assistant Executive

CATHERINE (CATHY) SMITH

H: 703-***-****

C: 703-***-****

*********.*****.****@*****.***

https://www.linkedin.com/in/catherine-smith-executive-asst/

PROFESSIONAL SUMMARY

Driven Assistant who has extensive experience assisting executives. Adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency and achieve organizational objectives. Results oriented professional who serves as the gatekeeper of the executive. Self-directed when faced with multiple deadlines.

SKILLS

Accounts Receivable/Accounts Payable

Sage 100 (formerly MAS90)

Dedicated to improving work atmosphere of executive

Executive Scheduling

Travel Coordination

Dedicated team player

Resourceful

WORK HISTORY

Accounting/Admin Assistant, 2006 to 2017

National Organization of Life and Health Insurance Guaranty Associations, Herndon

Provided executive and accounting support which included processing transactions arising from the accounts payable cycle (coding, processing and payment of invoices and expense reimbursement requests, etc.), member payment receipts of quarterly assessments and annual dues billings, and receipts and disbursements resulting from insolvency escrow account transactions.

Managed and maintained executives' schedules, appointments and travel arrangements.

Met executive expectations through maintaining confidential information.

Made travel arrangements and travel itineraries and managed travel and expense account for President’s office including preparation of expense reports.

Organized and maintained calendar for executive.

Collected and input timesheet information of executive into automated accounting system

Maintained and ordered supplies.

Arranged conference calls.

Reconciled corporate credit card used for miscellaneous expenses.

Reviewed and coded invoices and expense reimbursement requests according to G/L Code and Project Number. Entered into accounting system for payment.

Processed cash receipts entries and processes, copied and mailed/distributed expense reimbursement and vendor checks on a weekly basis.

Maintained vendor and customer files using the accounting department’s online document management and approval system and assisted with bank deposits and related cash receipts records.

Created and maintained GL.

Worked independently to meet deadlines.

Screened out unnecessary calls and streamlined workflow though determining legitimacy of incoming calls and directing them as appropriate.

Assisted web designer as needed.

Used mail merge for mass mailings of 300 or more recipients.

Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination.

Administrative Assistant, 2000 to 2006

Times Community Newspaper

Worked directly with CEO in his assistant’s absence. Workload came directly from CEO. Made changes to documents as directed.

Self-taught proficiency in Word, including customizing program codes as needed.

Worked on variety of documents, including policies, performance standards and the CEO’s personal documents..

Filled in for Accounts Payable position when vacant.

EDUCATION

Associate of Science in Veterinary Technology, Northern Virginia Community College, Sterling, Virginia

OTHER

Golden Press Award, received from Times Community Newspapers for outstanding Administration skills.

Waverley Mill Condominium Association – President from ’05 to ’15.

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