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Assistant Microsoft Office

Location:
Maspeth, NY
Salary:
flexible
Posted:
March 26, 2018

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Resume:

Liliana J. Mazzilli

**-** **** ***** • Maspeth, NY 11378 • ac4xq5@r.postjobfree.com • 347-***-****

PROFESSIONAL PROFILE

Dedicated and focused Marketing Assistant professional who excels at prioritizing while completing multiple tasks simultaneously, and following through to achieve project goals. Expert in handling a high volume of incoming requests and inquiries from clients and colleagues. Flexible and hard-working with a strong drive to succeed. Comfortable working in a variety of industries including fast-paced environments.

KEY SKILLS AND QUALIFICATIONS

•Expert in Microsoft Office and Adobe Illustrator •Bilingual in Spanish and English •Web and Tech Savvy

EDUCATION

Capella University, Minneapolis, MN

Ph.D. – Industrial and Organizational Psychology 2018 – Present

Southern New Hampshire University, Manchester, NH

Masters of Arts in Communications with a concentration in Public Relations 2015–2018

University of Phoenix, Tempe, AZ

Bachelor of Science in Business Management with a concentration in Marketing 2011–2014

PROFESSIONAL EXPERIENCE

Administrative Coordinator/Marketing Assistant, Avison Young New York, LLC, New York, NY February 2017–December 2017

Key administrative support for several principal brokers, including precise calendar management, travel arrangements, and screening and handling telephone communications.

Prepared written documentation, expense reports, and presentations, including tour books.

Tracked, collated and maintained inventory of marketing materials.

Assisted in the coordination, supervision, and completion of various projects, such as property research and surveys.

Coordinated project development and planning services to ensure more efficient organization and output within the department.

Organized, prepared customized client specific information packages in response to Requests for Proposals.

Served as primary point of direct administrative contact and liaison with other offices, external institutions, and agencies on a range of specified issues.

Organized and facilitated meetings, conferences, and other special events as required.

Senior Administrative & Marketing Assistant, Cushman & Wakefield, Inc., New York, NY August 2004–January 2017

Assisted team directors as part of one of the largest and most productive teams within the firm.

Consolidated and distributed weekly financial reporting and prepared key data via memos, correspondence, and e-mails to internal and external contacts.

Prepared presentations and tour books, designed stacking plans, coordinated meetings, and planned various team events.

Updated and maintained various information databases such as Costar and Salesforce.

Acted as a liaison between team brokers and outside brokers regarding proposals and lease abstractions.

Communicated with marketing team globally to create logos, designs and graphics as well as developed a resource of marketing information to be used as a selection guide.

Developed and coordinated detailed travel itineraries for partners and directors while assisting in the production and research of presentations used in business development.

Coordinated client meetings and events.

Project Coordinator, Americhoice of New York, Inc., New York, NY January 2001–December 2003

Executive assistant to the CFO and four company directors.

Served as CFO’s liaison and maintained open lines of communication among multiple departments and the CEO.

Demonstrated dynamic planning, coordination, and project management talents in arranging high-level conference calls and meetings.

Coordinated executive travel, and departmental events and assisted in invoice processing and payment.

Supported Human Resources, including consulting in new employee hiring, preparing materials for incentive compensation meetings, advising managers on employee attendance, and compiling and revising timesheets for payroll processing.

Produced complex PowerPoint and Excel presentations and all fiscal performance reports for strategic business planning.

Managed cash deposits, bank reconciliations, accounts payable files, and inventory logs for purchase requisitions.

Efficiently maintained regulatory project database for the Department of Insurance Complaints.

Marketing Assistant/Account Coordinator, Ogilvy Public Relations Worldwide, City, ST January 2000–December 2000

Worked closely with the Vice President, account executives, coordinators, and managers for various accounts to produce research and maintain and create media lists in addition to providing general administrative needs.

Designed PowerPoint presentations, maintained files and managed press kit assembly and distribution.

Supervised production and handled client questions, concerns, and complaints.



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