Resume

Sign in

Executive Assistant Administrative

Location:
Merrimack, NH
Posted:
March 27, 2018

Contact this candidate

Resume:

*

Jeanette Karolides

Merrimack, NH ***** 603-***-****

ac4x9i@r.postjobfree.com

Executive Assistant with experience managing business relations at various executive levels in the engineering, technology, and sports sectors. Serves as primary point of contact for and liaison between: executives, management, and sales teams as well as clients and vendors. Maintains excellent written and oral communication skills, problem resolution abilities, and a high level of confidentiality as well as high level experience in Microsoft products and other computer platforms Experience:

The Nagler Group - Bedford, NH (Contract) 6/2017 – 11/2017 Comcast – Manchester, NH / Administrative Assistant IV

• Point of contact to the Senior Vice President of Engineering & Technical Operations.

• Screens calls, manages calendars, coordinates meeting and event arrangements.

• Prioritizes meetings and appearances/speaking engagements on behalf of the Senior Vice President to make the most of his/her time.

• Welcomes guests and customers by greeting them, in person or on the telephone; answers or directs inquiries to the appropriate associate.

• Coordinates and schedules internal department meetings and presentations; gathers and prepares necessary materials and/or equipment.

• Prepares agendas and meeting minutes for bi-weekly staff meetings.

• Prepares detailed itineraries with travel accommodations.

• Assists with the needs of the departments personnel.

• Provides additional support where needed.

Staff Hunters - Bedford, NH (Contract) 2/2017 – 3/2017 Solidscape - Merrimack, NH / Senior Administrative Assistant

• Point of contact to President and CEO of Solidscape as well as working closely with the Vice President of People Experience.

• Managed CEO’s calendar to accommodate both internal and external customers.

• Responsible for coordinating the executive teams’ weekly meetings ensuring all participant presentations were clear and in-order for each member to present as well as keeping meeting minutes and distributing minutes properly.

• Arranged international travel to include lodging and public transportation as requested while keeping in-line with department budgets.

• Completed various documentation for Visa’s as requested through an established vendor.

• Completed CEO’s expense reports through the concur reporting system to ensure timely payments were processed in accordance with corporate policy.

• Managed and executed yearly contracts to vendors through the docusign software system and filed completed contracts in salesforce.

2

Jeanette Karolides

Merrimack, NH 03054 603-***-****

Performance Sports Group / Bauer Hockey - Exeter, NH 2/2015 – 8/2016 Executive Assistant

• Point of contact to Executive Vice President of Hockey, as well as multiple members of the executive team and their direct reports.

• Managed multiple calendars, scheduling multiple appointments simultaneously, as well as organizing executive-level meetings and conference calls using multiple platforms of communication.

• Collaborated and worked closely with a third-party consulting group to ensure quality service through the start-up of a challenging new business initiative for Bauer Hockey.

• Executed and completed multiple projects on a timely basis.

• Arranged complex and detailed travel plans and itineraries (both domestic and international) for internal and external customers.

• Coordinated off-site meetings including, but not limited to: o logistics, transportation, room reservations, meeting room set-up and catering

• Negotiated contracts with local hotels in-order to cut administrative costs by 20% while ensuring the continuation and enhancement of services for all travelers remained intact.

• Responsible for the completion and renewal of passports, visa’s and accompanying documentation for International travel.

• Managed multiple expense reports in compliance with the corporate expense and travel policy.

• Collaborated with outside vendors to ensure proper budget and travel guidelines were followed according to corporate policy.

• Worked independently as well as in a team-oriented environment with other executive assistants.

• Provided additional support in multiple areas of human resources and other divisions as needed. The Nagler Group - Bedford, NH (Contract) 9/2012 - 2/2015 Performance Sports Group / Bauer Hockey - Exeter, NH / Executive Assistant Netscout Systems - Westford, MA / Executive Assistant InterGen - Burlington, MA / Operations and Engineering Assistant

• During a period of contracted assignments, I worked in the capacity to include but not limited to: o The point of contact for the Senior Vice President of World Wide Sales as well as back-up assistant to the CEO and COO.

• Assisted in daily administration for the Corporate Operations Department made up of engineering, procurement, and health & safety teams.

• Managed multiple calendars, organize executive-level meetings and conference calls.

• Arranged complex and detailed travel plans and itineraries (both domestic and international) for the executive team and their direct reports.

• Responsible for the completion and renewal of passports, visas’ and accompanying documentation for International travel.

• Coordinated off-site meetings including, but not limited to: o Transportation, room reservations, meeting room set-up, catering and team building activities.

• Worked independently as well as in a team-oriented environment with other executive assistants.

• Provided additional support in multiple areas of human resources and other divisions as needed. 3

Jeanette Karolides

Merrimack, NH 03054 603-***-****

Veritude - Boston, MA (Contract) 2/2012 - 4/2012

Beacon Trust Co. - Salem, NH / Senior Executive Assistant

• Managed the Senior Vice President’s daily calendar, arranging and scheduling appointments, meetings, and conference calls.

• Arrange complex and detailed travel plans and itineraries (both domestic and international).

• Process expense reports, in addition to those relating to international trips with foreign currencies through american express software.

• Act as main receptionist for facility, answering the gate telephone and managing deliveries by UPS/FEDEX.

• Scanning invoice payment requests and recording them into sharepoint as requested. Zoran Corporation - Burlington, MA 11/ 2001 - 10/2011 Executive Assistant

• Provided executive-level administrative support to the Senior Vice President of Hardware Engineering, as well as the Vice President of Sales, Senior Director of Marketing and their direct reports.

• Managed multiple calendars for sales/marketing/hardware engineering teams through outlook.

• Organized as well as budgeted for company events such as: o Sales meetings, team building activities, holiday parties, customer visits, group dinners, etc.

• Arranged complex and detailed travel plans and itineraries (both domestic and international) for the executives and direct reports.

• Responsible for the completion and renewal of passports, visa’s and accompanying documentation for International travel.

• Established relationships with local hotels negotiating corporate rates to ensure proper discounts were applied while maintaining depart budgets according to corporate policy.

• Managed department purchases and requisitions.

• Worked closely with finance to ensure the compliance of corporate budget guidelines were met.

• Prepared, reviewed and processed travel expense reports in accordance with corporate guidelines.

• Proof read marketing materials before going to vendor for print.

• Provided additional support in other divisions as needed. Education

HESSER COLLEGE, Manchester, NH

Bachelor of Science, Business Administration

Technical Experience

Docusign, Salesforce, Quickbooks, Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, Visio, WebEx, Concur, Access, Lotus Notes



Contact this candidate