Administrative Assistant Office

Pranali

Administrative Assistant

Ph#: 559-***-****

Email: ******************@*****.***

Professional Summary:

Administrative professional capable of supporting executives, helping with client relations and make an office run smoothly. Professional focuses on creating excellent relationships, indirectly supporting all colleagues and company meetings objectives. Well organized, motivated, creative, and capable of providing excellent operational and program development support. Proven to be hardworking and a punctual individual.

Professional Experience:

Anjaneyap Inc., Milpitas CA Jan 2017- Present

Administrative Assistant

Responsibilities:

Answered multi-line telephone, effectively navigated high-volume incoming calls.

Receive and direct visitors and clients

General clerical duties including photocopying, fax and mailing

Send, maintain retrieve electronic and hard copy filing systems

Handle requests for information and data

Resolve administrative problems and inquiries

Prepare written responses to routine enquiries

Prepare and modify documents including correspondence, reports, drafts, memos and emails

Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors.

Prepare agendas for meetings and prepare schedules using SharePoint.

Record, compile, transcribe and distribute minutes of meetings

Open, sort and distribute incoming correspondence

Maintain office supply inventories

Coordinate maintenance of office equipment

Coordinate and maintain records for staff, telephones, parking and petty cash

North side Center for Child Development, NY Feb 2016 - Dec 2016

Administrative Assistant

Responsibilities:

Coordinate office activities and operations to secure efficiency and compliance to company and federal policies.

Create, update and manage records through numerous software applications that consist of personnel, students, parents and other miscellaneous data.

Organizes and maintains student health records, medication cabinet and prepares required reports.

Coordinate with teaching staff to collect, record and report immunizations.

Coordinate annual vision and hearing screenings.

Submit payroll to finance in a timely manner for staff, interns, and per–diem employees.

Monitor vendor purchases, along with processing invoices and payments.

Organize workshops, events, and activities for all members of our organization

Attend conferences around the U.S in order to acquire better insight and ideas to further improve work place operations.

Managing assigned caseloads by meeting with individuals and families to discuss needs, and academic plans while maintaining accurate case notes.

Attend management meetings to discuss various issues and policy changes.

West Midtown Medical Group, NY Oct 2015 – Jan 2016 Administrative Assistant/ Receptionist

Answer phone calls and direct calls to appropriate parties or take messages.

Schedule appointments, fax, scan

Coordinate with medical providers for patient flow

Register patients in daily log to ensure proper medical treatment, answer phones.

Coordinate ordering office supplies.

Arrange travel schedules and reservations for executive management as needed including

Maintain department files and records as required.

Education: Master of Business Administration

Skills & Knowledge:

Excellent oral and written communication, including presentation skills

Microsoft Words, Power Point. Excel, MS Visio, Adobe

Strong Organizational, Good interpersonal skills

Clear and conceptual thinking ability

Excellent judgment and discretion

Ability to handle work related stress

Ability to handle multiple priorities simultaneously

Ability to meet deadlines

Quick Learner, Detail oriented

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