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Administrative Assistant Data Entry

Fernley, NV
March 27, 2018

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Cynthia L. Flasch

775-***-**** Cell 775-***-****,

Objective: Administrative Assistant, Benefits Coordinator or any other Clerical Position

Qualifications and Skills

Proficient with Microsoft Office – Word, Excel, Power Point, Publisher, Outlook and Internet, PeopleSoft People Portal, Oracle and Other Software

Incoming and Outgoing Mail Distribution, Including UPS, Fed Ex and USPS

Accounts Payable, Purchase Requests and Capital Expenditures Preparation and Tracking

Experience with Multi-line Phone Systems, Printers, Copiers, Postal Machines, Faxes, Scanners

Experienced in Scheduling Appointments using Outlook or Meeting Maker

Ordering Catered Events and Food for Meetings, Set Up and Breakdown of Events

Extremely Self-Motivated and Dedicated to Working Well with Others

Strong Multi-tasking Ability

Able to Make Travel Arrangements

Benefits and Leaves of Absence experience

Create and Maintain Spreadsheets in Share Point

Ability to Track Data and Create Reports for Department Heads

Extensive File Creation and File Management Skills

Ability to Research, Review and adhere to Policies and Procedures

Excellent Written Communicator and Tactful Oral Communication Skills

Experienced Proofreading Skills - Including Spelling, Punctuation and Grammar skills

Organizational and Time Management skills

Ability to Maintain Supply Inventory and Office Organizational Skills

Facilitate Background Checks and Pre-Hire Drug Testing

Budgeting and Administering Wellness Group Operating Funds

Work History

November 2017 – February 2018 – Office Team (Temporary assignment to VGT Technologies) Reno, NV

Scheduling Meetings and Appointments using Outlook

Greeting Visitors and Escorting them to their Meetings

Creating and Tracking Purchase Requests and Capital Expenditures

Assist with New Hire On Boarding

Scanning Receipts for Expenses, Accounts Payable, Purchase Requests and Capital Expenses

Entering Credit Card expenditures into Concur System and Filing Receipts

Ordering of Office Supplies and Maintaining Inventory

Maintaining Kitchen Area and Assuring that Dispensing Machines are in Good Order

Responsible for Incoming and Outgoing Mailings, Fed Ex and UPS

Straightening Conference Rooms at the end of each day

Making calls to Vendors when Needed

Updating and Creating Shared Files

Obtaining and Compiling Quotes for Larger Items and Services

Arranging Caterers for Events and Meeting Lunch Orders

September 2014 – September 2017 – MHM Contractor for Nevada State Immunization Program

Generate data quality reports (such as duplicate patients, duplicate vaccinations, etc.) as directed and/or following established project timelines

Work independently, as well as closely with the other Data Support Specialist

Review and resolve (by merging or other process) possible duplicate patients and vaccinations while ensuring all relevant data is retained

Maintain a high level of confidentiality

All work done in support of a Prevention and Public Health Fund (PPHF) grant to increase interoperability (electronic data exchange)

January 2013 – September 2014 – Avysion Healthcare Services Contractor for Nevada State Immunization Program, PPHF Adolescent Reminder/Recall

Review thousands of patients’ immunization records in NV WebIZ and update by correcting misspelled entries of names, addresses, zip codes, adding missing counties and country designations and checking insurance data as required; work done in support of a Prevention and Public Health Fund (PPHF) grant to increase adolescent immunization coverage

Prepare spreadsheets of addresses for State Mailroom to use for postcard mailings

Receive and review returned postcard; make address corrections/deletions to the NV WebIZ database

Maintain returned postcard counts that are required by the contract/grant

Maintain a high level of confidentiality

October 2012 – December 2012 – Avysion Healthcare Services Contractor for Nevada State Immunization Program, NIS-IIS Sampling Frame Project

Reviewed thousands of patients’ immunization records NV WebIZ for accuracy; Corrected misspelled entries to names, addresses, zip codes, added missing counties and country designations and checked insurance data; work done in support of a Centers for Disease Control and Prevention national immunization survey project.

Prepared patient records in spreadsheet for processing through LexisNexis to acquire current addresses

Maintain a high level of confidentiality

February 2005– April 2011–, Administrative Assistant/Benefits Coordinator/Recruiter

Benefits Coordinator

Created new hire benefits orientation and increased associate benefits enrollments by 33%

Responsible for Open Enrollment announcements, associate enrollment and entering enrollments into People Portal/People Soft databases. Responsible for all benefits enrollment.

Reviewed Leave of Absence requests for eligibility, administered Leaves of Absence including FMLA leaves

Coordinated all Leave of Absence correspondences, tracking of leaves, responsible for all data entry and file management

Educating and Coaching associates in Benefits, Stock and 401(k),

Resolving associate Problems and Concerns in Benefits and Leaves of Absence

Created and maintained all personnel, benefit and worker compensation files

Organizing Start-To-Finish Health Fairs, Flu Shots, and other related events

Budgeting and administering the Wellness Committee Funds,

Scheduling Associate Appointments, Promotion of Events With Announcements, Signage and Bulletin Boards

Responsible for gathering information and writing a monthly HR article for the newsletter.

Wellness and Morale Committees Leader


Recruited Seasonal Warehouse Associates and Engineering Interns

Tracked and screened pre-hire resumes

Facilitated Background checks and Pre-hire Drug Tests. Monitoring results in Share Point

Scheduled and Conducted Phone Screenings and Interviews using Outlook

Made Candidate Travel Arrangements

Administered Pre-Employment Testing as required

Generated new hire offer letters

On-boarded new associates providing with their passwords and necessary hardware

Originated and Processed Position Requisitions

Pre-Employment and New Hire Data Entry into People Portal/PeopleSoft databases,

Coordinated and Presented New Hire Orientations and reviewed policies with New Hires for compliance of established Policy and Procedures.

New Hire File Management - Creating all personnel files.

Tracked and Monitored Intern Time Used and Funds Spent during Internships so Funds/Hours balanced. Created Spreadsheet to verify this information

Back-up to Payroll Administrator

Clearing Attendance Flags & Applying designated time for Tardiness or Absences

Tracking and Generating Attendance Point, Vacation and Personal Time Reports

Posting Reports for Associate Awareness using the ALS Time Keeping System.

6/2004 – 2/2005 – Integrity Staffing Solutions –Temporary Assignment to


Answering multi-line phones and referring calls to proper team members

Distribution of incoming and outgoing mail

Creating Files, File Management

Creating and updating internal spreadsheets to shared files using Excel

Retrieving and Archiving Associate Call Outs and Notifying managers of absences using Excel

Scheduling meetings using Outlook

Posting and removing HR announcements at their proper locations

Created signage and designed bulletin board

Interfaced with associates directing them to the proper parties

Writing and Posting Announcements for events, reminders and shift changes


Adolpho Camarillo High School – 4660 Mission Oaks Blvd., Camarillo, CA 93010 805-***-****

Stratford Career Institute – Online Course for Medical Billing Specialist

Pacific Career College – Word Processing & Office Management, Daily Dr., Camarillo, CA


May 2011 - October 2012 – ProNet (State Program does not exist anymore)

Keeping skills current while unemployed

Learning new skills: Train-the-Trainer, Using Social Media, Entrepreneurial Skills, Improving Resume, Personal Branding

Committee Work: Business Development Committee, Community Partners Committee, Media & Marketing Committee

Volunteering with Northern Nevada Food Bank, Reno-Tahoe Olympics Team

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