Sales Executive Assistant

Tina A. Stafford

**** ********* ** #**** *****, TX 75025 214-***-**** *************@*****.*** www.linkedin.com/pub/tina-stafford/3/1b8/12

QUALIFICATIONS SUMMARY

Accomplished executive assistant offering 15 years of administrative experience reporting to an Executive Vice President and other senior management leaders. Serve as secondary executive assistant to Owner/CEO.

Consummate professional dedicated to making the lives of busy leaders easier. Serve as an effective gatekeeper; prepare well-researched and accurate documents; manage busy calendars; coordinate corporate travel for all constituents; prepare presentations; lead special projects; and efficiently handle daily office tasks.

Help to foster a great work place culture!

PROFESSIONAL EXPERIENCE

WYNDHAM WORLDWIDE Plano, TX 2015-Present

Franchise Sales Assistant

Provide support to the RVP of Franchise Sales over 9 Directors of Sales

Manage and prepare Expense Reports

Maintain executive’s calendar: planned and scheduled meetings, teleconferences and travel; coordinate travel for the RVP

Act as Events Planner; plan all company team building events, lunches, dinners

Obtain and organize all paperwork from the Franchisee to purchase hotels

Facilitate communication between departments and my 5 Franchise Sales Assistants, ensuring a sense of teamwork and collaboration

ERICSSON Plano, TX 2014-2015

Administrative Assistant II

Provide support to the Executive Assistant II to the VP of Supply and Logistics over 300 employees

Maintain executive’s calendar: plan and schedule meetings; teleconferences and travel; coordinate travel for all departments/employees

Planned all company team building events, lunches (for 300 people), dinners and company parties

Negotiate favorable contract terms and pricing agreements to save the company money with hotels, vendors, caterers and other providers of service at special events

Enhanced communication between departments and support teams, fostering a sense of teamwork and collaboration

Order all that is needed for Interns, Contractors, new Employees, plus do all returns upon exit from the Company

SOURCE, INC. Dallas, TX 2002-2014

Senior Sales/Executive Assistant

Provide administrative and business support to the Executive Vice President of a 42 year old telecommunications company; and support other members of the senior management team and 15 sales department Account Executives

Maintain executive’s calendar: plan and schedule meetings, teleconferences and travel; coordinate travel for all departments/employees

Planned all company team building events, lunches, dinners and company parties

Negotiate favorable contract terms and pricing agreements to save the company money with hotels, vendors, caterers and other providers of service at special events

Improved RFP efficiency by implementing administrative process for response presentations including the making of CD/USB reporting, organized binder reporting system and introducing additional time-saving measures to meet deadlines

Enhanced communication between sales department and support teams, fostering a sense of teamwork and collaboration

Manage leads generation process for sales systems and activate incoming prospects and new customers in Procomm, Epicor, and GUI databases

Provide data entry in a timely manner of all sales orders/purchase orders in Procomm system to contribute to monthly revenue goals for the company and sales team

Coordinate the scheduling of sales training events with internal and external customers

Process sales department expense reports for the team and work with A/P to insure all required standards are met

Gatekeeper for time and attendance; process and obtain required approvals

Schedule weekly Opportunity Reviews with 15 member project team; gather and submit required documents to be reviewed and discussed; handle conference bridge and disseminate to all team members and management

Administrator of strategic Partner website and setup users in the system LANTANA COMMUNICATIONS, INC. Arlington, TX 2001 to 2002 Executive Assistant/Sales Support

Provided support to Owner, Sales Manager and eight sales executives

Handled all administrative responsibilities to support the sales process including planning and coordination of proposals/RFP

Maintain GoldMine CRM for incoming sales leads and new customers

Administered changes to company website to maintain current information for customers and site visitors

Provided data entry of all sales and purchase orders into CCI database

Insured software turn-up on systems to maintain the latest releases to our systems

Selected & worked with travel agency on cost-saving travel arrangements & scheduling for executives sales team

Maintained training calendar and worked with outside consultants on scheduling selected training events; coordinated team participation; arranged luncheon meetings

Managed Co-op money reports

Managed A/R and A/P responsibilities; outbound collection calls; and vendor relations

Ensured company that company accounts were processed and paid within guidelines

Switchboard Backup

SKILLS

Proficient user of MS Office (Word, Excel, PowerPoint, Outlook, Concur, SalesForce, DocuSign and various other systems for accounting purposes

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