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Administrative Assistant Executive

New York, NY
March 22, 2018

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Dianne Washington

** ***** ****** #**

New York, NY 10026

Home: 212-***-**** Cell: 347-***-****


Advanced skills in Mac, Microsoft office Suite, Excel, Outlook, Access, PowerPoint, Lotus Notes, SAP, Google & CONCUR.

Knowledge in most major word processing and computer software, as well as all models of Dictaphone machines and other transcription equipment.

Extensive administrative skills including scheduling, travel arrangements, meeting logistics, invoice processing, purchasing and event planning.

Extensive social media and writing and coordinating of press releases.

Records coordination and file retention, including paperless record retention.

Typing 70 – 80 wpm, Data keystrokes: 7, 740.


STAFFMARK – New York, NY June 2016 – Present

Administrative Assistant (Contractor)

Recent short-term assignments as an executive and administrative assistant included Citibank, BNP Paribas (extensive Concur expense report inputting). Each position was a short-term project as an Executive and Administrative Assistant, calendaring, expense reports, etc.

KPMG – New York, NY June 2015 – June 2016

Administrative Assistant (Contractor)

Assisted a Partner and three attorneys within the Office of the General Counsel on legal, compliance and class-action matters.

Calendar management utilizing Outlook, litigation, writing correspondence.

Expense reports, travel arrangements utilizing CONCUR/SAP.

Coordinated receptions and meetings.

Utilized Excel to create spreadsheets and workbooks, pivot tables.

Created, edited and scanned documents utilizing Microsoft Word, PowerPoint.

Client contact, conference room bookings.

Reception relief and administrative backup.

Community Assistance Program – New York, NY March 2008 – June 2015

Administrative Assistant/ Office Manager

Assisted in finding homes for the homeless, interaction with HPD.

Calendar management utilizing Outlook.

Responsible for managing mailing lists.

Created spreadsheets on Excel, pivot tables, scanning, editing, & typing documents.

Researched information via Internet, social media and writing and issuing press releases, reception relief, and calendar management. Coordinating records, file maintenance and retention.

Wrote Correspondence, document production, scanned contracts/word processing.

Client contact, event planning, scheduled meetings and conference room booking.

Northrop Grumman Corporation IT – Brooklyn, NY June 2007 – January 2008

Administrative Assistant

Assisted directors of Site Deployment and the Legal Department.

Created spreadsheets on Excel, scanning, editing, & typing documents and coordinating and following up on contracts.

Updated sites for each borough for NYC Project, resolved project related issues, troubleshooting.

Wrote Correspondence, Legal Dept. document production, scanning contracts, etc.

Reception relief, client contact, scheduling meetings and conference rooms.

JPMorgan Chase – New York, NY December 2001 – June 2007

Executive Assistant to Vice President, Global Engineering Services (IT)

Calendar management utilizing Lotus Notes and Outlook, planned travel itineraries, and tracked expense reports, coordinated for 1,000-person department.

Made travel arrangements both domestic and international utilizing Concur.

Composed and executed correspondence e.g., letters to clients and vendors

Setup and coordinated conference calls; planned vendor receptions, and special events.

Paid and maintained vendor invoices, etc.

Assisted three other vice presidents when needed.

Typed documents utilizing various software programs, e.g., Excel, Lotus Notes, Microsoft Office Suites, etc.

Kept track of projects utilized Excel, dealt with vendors and ordered computer hardware.


Borough of Manhattan Community College – New York, NY

Liberal Arts/Secretarial Science

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