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Executive Assistant Manager

Location:
Temple Hills, MD
Posted:
March 22, 2018

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Resume:

Charonne E. Gray

**** **** ****

Temple Hills, MD 20748

Cell: 202-***-****

Email: ac4wfr@r.postjobfree.com

PROFESSIONAL SUMMARY:

Five (5) years of Project Analyst experience providing contractual and financial assistance.

Over ten (10) years of experience as an Executive Assistant to various Vice President’s and a Chief Medical Officer.

Vast knowledge of computer softwares and programs i.e.: Windows Vista, MS Office Suite, Adobe Pro, Webinars, Databasics, Share Point, and PN3 programs.

Supervised Interns by assigning task, providing feedback, and checking for quality control of assignments.

KEY QUALIFICATIONS: Program Manager, Office Manager, Administrative Support

Specialist, Trainer, and Mentor with extensive and diverse experience including:

Security Clearance: Secret 1996-2006

IT Support

A+ Certification, Boeing Corporation-1/2000

Project/Contract Management

Budget Analysis

Meeting and Event Coordinator

Three (3) years of Supervisory Experience

Mentor at the U.S. Dream Academy-Turner Elementary School

EXPERIENCE SUMMARY:

Randstad USA/City of Alexandria – TES Department, Alexandria, VA December 2016 – Present

Administrative Assistant V:

Support the Deputy Director of Transportation and Division Chief of Transportation Planning with the City of Alexandria Transportation Commission meetings.

Transcribe, video, and audio record minutes of the meeting along with notating action items.

Coordinate and publish upcoming public events on the City’s calendar, E-News, the Transportation Commission’s website and other various communication outlets.

Schedule meetings, reserve conference room, and send out invitations to participants for various meetings on behalf of the Transit and Transportation Planning Division Chiefs.

Maintain the Transportation Commission website by posting meeting materials, dockets, presentations, and other various documents.

On behalf of the Deputy Director and Division Chief of Transit Services set-up interviews with perspective hire candidates.

Write technical letters to residents regarding the implemented 72 hour rule and motorcoach projects.

Act as a liaison to the Transportation Planning Division

Provide support to the Strategic Management Services Division processes.

oCreate and Convert requisitions into Purchase Orders.

oExecute Change Order request and ensure all documents have proper signatures.

oProcess invoices, journal vouchers, budget transfers. and sole sources using the MUNIS system.

oProblem solves data issues.

oEnsure all Financial and Procurement procedures are followed.

Greet and direct patrons to the proper staff member for assistance.

Write up and direct complaints to the appropriate manager for resolution.

Fairness Environmental Services, Inc.-Washington, DC June 2015 – November 2016

Marketing Coordinator (Part-Time):

Attend pre-bid meetings, training conferences, and interviews on behalf of the President.

Network with other major construction organizations to generate new business.

Hired a new web developer to upgrade the company’s website.

Update Facebook and Twitter weekly as a grassroots promotional tool.

Assist the organization in becoming a part of various construction associations.

Responsible for seeking upcoming contracts within the tristate area.

Establish relationships with federal, state, and local government officials.

American Chemistry Council – Washington, DC

Program Executive Assistant: September 2009 – December 2014

Oversaw management of a $5 million dollar budget for the Science and Research Department.

Provided budget forecasting for the FY 2010 – FY 2014

Managed processes for the Long Range Initiative (LRI) contracts.

oEdited contract changes based on the recommendation of the Legal Department.

oComposed Amendments for requested deliverable changes.

oTracked and updated contract tracking sheets to reflect when invoices and contract changes.

oTracked contracts through Finance Department processing steps.

Acted as a liaison to all the universities, member companies, and internal personnel on behalf the Chief Medical Officer (CMO).

Assisted the CMO with budget forecasting for fiscal year; monitor and manage the LRI budget.

Maintained, supported, and provided logistical assistance for the Science and Research Department, local and international workshops including the Board of Directors meeting.

Arranged and managed travel support for all the LRI workshop participants.

Disseminated key communications to internal and external audiences through SharePoint, Member Exchange, and direct mail.

Updated and distributed staff telephone listing.

Created and maintained new quality assurance processes that track all new research contracts for the Science and Research Department.

National Multiple Sclerosis Society (NMSS) - Washington, DC

Executive Assistant: December 2006- September 2009

Supervised the interns and the receptionist.

Arranged training sessions for Public Policy Office.

Ensured the front desk was covered at all times.

Processed time and attendance for staff.

Screened and decipher call for the Executive Vice President for urgent matters.

Administered support to the Executive Vice President by monitoring the budget and budget forecasting.

Processed vendor payment requests.

Ensured the policies set by the Finance Department were followed by the Advocacy Department.

Provided support to the IT department by setting up emails, mapping computers to the network, installing routers and conducting video conferences.

Carried out logistical support for the yearly Public Policy Conference, MS Activism Council, and the MS Caucus.

Managed the Executive Vice President’s calendar.

Prepared new hire paperwork, set up interviews, and trained new staff members on the Society’s processes.

Monitored the external and internal website.

Arranged domestic and international travel.

Maintained office supplies and inventory.

EDUCATION/LICENSES:

University of Maryland – Bachelors, Business Management 2010-2015

Eastern Senior High School 1987- Washington, DC

Network Essentials, 5/2000

REFERENCES Available upon request



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