Sign in

Personal Assistant/Financial Administrator

Pretoria, GP, South Africa
16000 plus
March 25, 2018

Contact this candidate


Juanita Ducker


Personal Details

Name: Juanita

Surname: Ducker

Gender: Female

Residential Address: 8 Goldenfields, Furrow Road, Equestria Pretoria East

Language Proficiency: English (Excellent)

Afrikaans (Excellent)

Nationality: South African


Driver’s License: Code 08

Contact Numbers: 076-***-****

Email Address:

About Me

I am a strong communicator with skills in getting to the point. I gain trust and set high personal standards. Enjoy working with people of all different cultures. I have widened my experience by completing a Business Accounting course at Boston College and hold accreditation in Primavera 8.3 software. These courses have broadened my knowledge and understanding of Financial Management and Project Planning / Scheduling.

With this knowledge, I can move into challenging positions with some opportunities to combine my Admin/PA.

Secondary Education

School Attended:

Highest High School


Lawson Brown

High School Diploma


Computer literacy

Computer literacy: Microsoft Office Suite (Excellent) Pastel Evolution (Good)

Documentum (Excellent)

Quick Books (Excellent)

Microsoft Visio (Excellent)

Primavera P6 (8.3) (Completed)


Achievements: Diploma NQF Level 4 (Business Accounting) Diploma NQF Level 5 (Business Accounting)

ISO 14001 Certificate

Oracle Primavera P6 (8.3) Certificate

Health and Safety Certificate

Key Skills

Skills: ● I can express my ideas clearly and

confidently in speech

● I work confidently within a group. Or


● Understand the commercial realities

affecting the organisation.

● Gather information systematically to

establish facts & principles. Problem


● I can act on initiative, identify

opportunities & proactive in putting

forward ideas & solutions

● I am determined to get things done. I


make things happen & constantly

looking for better ways of doing things.

● I can think out of the box.

● I can express myself clearly in writing

● I can plan activities & carry them

through effectively

● I always enjoy challenges – new things

and old things change differently

Employment History

Previously: Assisted Go2 Placements in typing CV and screening CV’s Contact person: Sharon Erasmus 072-***-****

Marketing online selling clothes and also marketing for Affinity Health Employer: Ultimate Mattress Concepts (Pretoria West) Position held: Finance Admin

Job responsibilities:

Devising and maintaining office systems, including data management and filing;

Arrange daily driver logistics to collect or deliver, type out delivery notes negotiate

Screening phone calls, enquiries and requests,

and handling them when appropriate, also making

calls as I have to get prices on transport or fabric. Organising and maintaining debtors and creditors


Formulating creditors schedules on which clients

have to be paid 30 or 60 days.

Bank recons.

UIF and PAYE updated and sent for payment

Salary and wages formulated on excel

spreadsheet weekly, so it is ready every fortnight to be paid. Also prepare payslips.

Stock control daily, checking and writing up.

Housekeeping check daily to make sure

everything is done.

Bank statement to make sure tranches are done

for posting on Pastel Evolution

Formulate Petty cash on Pastel Evolution.

Dealing with leave and sick leave of the factory


Also, issuing and sorting overalls to the workers


Reason for Leaving:

Formulating and putting together Bargaining

Council figures and sent through monthly.

Liaising with clients, and assisting clients with

there orders, suppliers and other staff

Filing and sorting old filing system, putting new

one in place.

Current position

Employer: Amoya Projects (Centurion Pretoria)

Position held: Personal Assistant

Job responsibilities:


Reason for Leaving:

Devising and maintaining office systems, including data management and filing;

Arranging travel, and accommodation. Take notes

or dictation at meetings or to provide general

assistance during presentations;

Screening phone calls, enquiries and requests,

and handling them when appropriate;

Organising and maintaining diaries and making


Dealing with incoming email, faxes and post,

often corresponding on behalf of the manager;

Printing of drawings on CAD printer.

Carrying out background research and presenting


Organising and attending meetings and ensuring

the manager is well prepared for meetings;

Liaising with clients, suppliers and other staff

Carrying out specific projects and research;

Taking on some of the manager's responsibilities

and working more closely with management.

Created an Asset register for the company

Assisted in Accounts department with Debtors.

01 April 2015 – 30 May 2015

Company made position redundant

Employer: Black & Veatch SA (Witbank/Balmoral)


Position held: Personal Assistant / Administration Clerk Job responsibilities:


Reasons for Leaving:

Word processing manuscripts, letters and


Performing and prioritizing a multitude of complex administrative duties.

Carrying out all assigned administrative duties.

Printing out and then distributing information.

Processing outgoing mail.

Filing all correspondence.

Typing memos and correspondence.

Minute taking in Management meetings

Filing and retrieving documents.

Answering phone calls and forwarding callers to

appropriate staff members.

Schedule appointments and meetings.

Carrying out reception duties.

Making travel arrangement on behalf of senior


Photocopying and scanning documents.

Managing staff appointments.

Copying and distribute material.

Updated the Asset Register monthly

Meeting managers and highlighting any office

issues to them.

Streamlining office procedures to make them

more efficient.

Sorting, and putting all leave requests and

weekend work on an excel spreadsheet.

Sorting two way radios and putting data on

spreadsheet for the staff and contractors, also

with the internet mobile cards for ex pats.

Collecting information from the contractors for

weekend work, and putting it on a format.

Daily Inspection requests completed and sent to

necessary contractors, tracked on system and

signed off once completed.

Handling confidential information.

Arranging weekly Integration meeting.

Booking conference rooms on Eskom computer.

The Go two person for the office.

Weekly updating Organogram chart on Visio.

01 October 2012 – 30 March 2015

Wanted a permanent position


Employer: Health & Safety – KBC (Witbank)

Position held: Assistant Branch Manager / Finance


Job responsibilities:


Reason for Leaving:

Direct all operational aspects including distribution operations, customer service, human resources,

administration and sales

Assess local market conditions and identify

current and prospective sales opportunities

Updated the asset register frequently as the IT

changing assets all the time.

Manage budget and allocate funds appropriately

Bring out the best of branch’s personnel by

providing training, coaching, development and


Locate areas of improvement and propose

corrective actions that meet challenges and

leverage growth opportunities

Address customer and employee satisfaction

issues promptly

Adhere to high ethical standards, and comply with

all regulations/applicable laws

Network to improve the presence and reputation

of the branch and company

Stay abreast of competing markets and provide

reports on market movement and penetration

01 February 2008 – October 2012

Different direction of work


Employer: Dencor / Sasol (Secunda)

Position held: Site Agent / Secretary

Job responsibilities:


Reason for Leaving:

Using a variety of software packages, such as

Microsoft Word, Outlook, Excel, Access, etc., to

produce correspondence and documents and to

maintain presentations, records, spreadsheets

and databases;

Devising and maintaining office systems;


Liaising with staff in other departments and with

external contacts;

Ordering and maintaining stationery and


Sorting and distributing incoming post and

organising and sending outgoing post;

Arranging travel and accommodation for staff or

customers and other external contacts;

Housing arrangements for the workers,

Liaising with colleagues and external contacts to

book travel and accommodation;

Organising and storing paperwork, documents

and computer-based information;

Photocopying and printing various documents,

sometimes on behalf of other colleagues;

Arranging in-house and external events.

Completing and booking workers for medical and

induction before they can enter the Site.

Feb 2007 – 2008

Duration of contract on Site


My hobbies are crafts, cooking and baking.

I enjoy socialising and going to movies, dancing and outdoors. I keep fit by doing CrossFit Challenge to my body References available upon request


Contact this candidate