Administrative Assistant Microsoft Office

*** **** **, *** *********, California

*****

Tel: 510-***-****

Highly motivated Executive Assistant with years of experience. Works well under pressure with the ability to multi-task and handle several projects simultaneously. Strong organizational and communication skills. Positive attitude and a team player.

Professional Experience:

City National Rochdale, San Francisco, CA

Senior Assistant Specialist ( Resigned) /09/2016 to11/2017

oAdministrative support to three Managing Directors, Senior Portfolio Managers

oConducting candidate interviews

oOrganizing office events

oCommunicating with Financial Advisors

oCommunicating with high net worth clients.

oInvolved in the new research division of the bank.

oSmooth collaboration with all colleagues.

o Extensive calendar management and logistical coordination, working across multiple time zones on a global level

oArranging domestic and international travel, including hotel accommodations and car services, directions, restaurant reservations and preparing detailed itineraries to accompany the arrangement.

oCoordinating meetings and travel with other assistants both internally and externally to ensure that there is continuity in the planning.

o\Managing correspondence (e-mails, v-mails, letters, faxes, internal memos, etc.).

oPrioritizing information and correspondence, proactively responding whenever appropriate.

oAnticipating and gathering relevant meeting and conference materials.

oPreparing travel and expense reports, including the reconciliation of reimbursements.

oAnswering phones and relaying messages, including any appropriate follow up.

oMeeting and greeting clients and visitors, in accordance with the firm’s expectations.

oMeeting preparations which include reserving and setting up meeting rooms (refreshments, ordering lunches, audio/visual requirements), meeting materials, etc.

oFiling, both electronic and hard copy (setting up new file systems as applicable), and photocopying.

oEntering contact names and updated information into the firm’s client relationship management (CRM) database.

oProviding back-up administrative support to other administrative professionals.

oCompleting general office support functions in support of the needs of the team/firm.

Ahli United Bank, Bahrain 08/ 2013-06/2016

Executive Assistant ( Immigrated to USA on Green-card)

Administrative support to an IT team of 79 staff

Managing resource contract renewals

Complete ownership of reports such as entity recharge report which is submitted to Head of IT on a monthly basis and staff leave reports

Executing and managing all IT purchases through the Proactis System

Executing routine administrative tasks such as managing extensive business travels of staff

Responding to routine correspondences in a timely manner

Responding to phone calls, scheduling meetings and filing

Proficient in Microsoft office, Illustrator and Photoshop

All the above is performed unsupervised and with highest level of professional output.

Arab Banking Corporation Bahrain

Executive Secretary to Senior Vice President and Treasurer (Leaving package) 04/ 2005-05/2013

Performing routine secretarial assignments

Scheduling business trips

Scheduling board meetings

Preparing Sales reports/ call reports

Follow ups for the Bahrain Treasury Sales department

Maintaining leave reports

Maintaining daily calendar

Attending to phone calls

Purchasing

Meeting and Greeting Guests

Organizing departmental activities/events.

Ahli United Bank, Bahrain 06/2002-07/2004

Executive Secretary to the Deputy CEO, Retail Banking ( Immigrated to USA for further studies to Johns Hopkins University)

Routine secretarial assignments including preparing daily reports

Extensive scheduling of daily meetings

Travel arrangements for the DCEO and his team

Attending phone calls

Meeting & greeting guests

Scheduling meetings

Filing

Typing

Proficient in Microsoft office

Ritz Carlton/ Le Royal Meridien Bahrain 05/ 2000-05/2002

Administrative Assistant to General Manager

Administrative Assistant to Director of Business Development

Administrative Assistant to Deputy General Manager ( Career move)

Routine secretarial assignments

Scheduling meetings

Preparing reports

Organizing business trips

I got an opportunity to work with the Director of Business Development

Prepared and issue sales report to be forwarded for the regional office in Dubai

Being the point of contact for the business development team and taking charge of all correspondences

Scheduling and actively participating in the bi-weekly sales meetings

Involved in preparing monthly P & L statement for the department

Banquet Coordinator GICEC 01/2000- 05/2000

Gulf Hotel Bahrain. ( Career move)

All duties related to event management

Managed events such as local Bahraini weddings, birthday parties, and exhibitions

Budgeting of events

Offering creative attributes to clients

Responsible to optimize catering revenue

Maintaining catering events

Ensuring all catering event paperwork is complete

Identify new clients and to regularly follow up

Maximize corporate clientele catering/event business.

Culinary Concepts, Mumbai, India 06/1996-06/1998

Senior Sales Executive & Personal Assistant to the CEO ( Immigrated to Bahrain with family)

Overlooking routine office requirements

Performing routine administrative duties

Scheduling board meetings

Extensive travel arrangements for the CEO of the company

Preparing annual reports

Filing

Typing

Attending to phone calls

Meeting & greeting guest

Lions Hospital, Mumbai, India 05/1995-05/1996

Trainee/ Research Assistant Lions Hospital, Mumbai, India

Medical Administrative Officer ( Career move)

Involved in the administration of 250-bed hospital working closely with Managing Director of the hospital

Assisting doctors and in administrative duties such as typing reports, filing, attending to phone calls and filing and typing research papers

Observer-ship with Staff nurses in critical care uni

Meadowcrest Hospital, New Orleans, USA 05/1991-06/1993

Medical Technician ( Migrated back to home country, India)

Routine serological tests maintaining high level of confidentiality and highest level of professionalism at all times.

Skills:

Administrative duties including but not limited to Microsoft office, Illustrator, publisher, Photoshop, Sales force, Chrome river, Preparing extensive expense reports, preparing extensive domestic and

international travel arrangements, maintaining client data, managing multiple calendars, managing client, financial advisor and internal phone calls, meeting and greeting clients, event management, managing consultant influx ( visa renewals, contract renewals, travel arrangements, expenses etc.), scheduling meetings, calls both domestic and international, preparing video conference, preparing conferences

Education:

BHMS- Bachelor of Homoeopathy & Medical Science Bombay University, India.

Diploma in Multimedia, Aptech Institute, Mumbai India

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