*** **** **, *** *********, California
Highly motivated Executive Assistant with years of experience. Works well under pressure with the ability to multi-task and handle several projects simultaneously. Strong organizational and communication skills. Positive attitude and a team player.
City National Rochdale, San Francisco, CA
Senior Assistant Specialist ( Resigned) /09/2016 to11/2017
oAdministrative support to three Managing Directors, Senior Portfolio Managers
oConducting candidate interviews
oOrganizing office events
oCommunicating with Financial Advisors
oCommunicating with high net worth clients.
oInvolved in the new research division of the bank.
oSmooth collaboration with all colleagues.
o Extensive calendar management and logistical coordination, working across multiple time zones on a global level
oArranging domestic and international travel, including hotel accommodations and car services, directions, restaurant reservations and preparing detailed itineraries to accompany the arrangement.
oCoordinating meetings and travel with other assistants both internally and externally to ensure that there is continuity in the planning.
o\Managing correspondence (e-mails, v-mails, letters, faxes, internal memos, etc.).
oPrioritizing information and correspondence, proactively responding whenever appropriate.
oAnticipating and gathering relevant meeting and conference materials.
oPreparing travel and expense reports, including the reconciliation of reimbursements.
oAnswering phones and relaying messages, including any appropriate follow up.
oMeeting and greeting clients and visitors, in accordance with the firm’s expectations.
oMeeting preparations which include reserving and setting up meeting rooms (refreshments, ordering lunches, audio/visual requirements), meeting materials, etc.
oFiling, both electronic and hard copy (setting up new file systems as applicable), and photocopying.
oEntering contact names and updated information into the firm’s client relationship management (CRM) database.
oProviding back-up administrative support to other administrative professionals.
oCompleting general office support functions in support of the needs of the team/firm.
Ahli United Bank, Bahrain 08/ 2013-06/2016
Executive Assistant ( Immigrated to USA on Green-card)
Administrative support to an IT team of 79 staff
Managing resource contract renewals
Complete ownership of reports such as entity recharge report which is submitted to Head of IT on a monthly basis and staff leave reports
Executing and managing all IT purchases through the Proactis System
Executing routine administrative tasks such as managing extensive business travels of staff
Responding to routine correspondences in a timely manner
Responding to phone calls, scheduling meetings and filing
Proficient in Microsoft office, Illustrator and Photoshop
All the above is performed unsupervised and with highest level of professional output.
Arab Banking Corporation Bahrain
Executive Secretary to Senior Vice President and Treasurer (Leaving package) 04/ 2005-05/2013
Performing routine secretarial assignments
Scheduling business trips
Scheduling board meetings
Preparing Sales reports/ call reports
Follow ups for the Bahrain Treasury Sales department
Maintaining leave reports
Maintaining daily calendar
Attending to phone calls
Meeting and Greeting Guests
Organizing departmental activities/events.
Ahli United Bank, Bahrain 06/2002-07/2004
Executive Secretary to the Deputy CEO, Retail Banking ( Immigrated to USA for further studies to Johns Hopkins University)
Routine secretarial assignments including preparing daily reports
Extensive scheduling of daily meetings
Travel arrangements for the DCEO and his team
Attending phone calls
Meeting & greeting guests
Proficient in Microsoft office
Ritz Carlton/ Le Royal Meridien Bahrain 05/ 2000-05/2002
Administrative Assistant to General Manager
Administrative Assistant to Director of Business Development
Administrative Assistant to Deputy General Manager ( Career move)
Routine secretarial assignments
Organizing business trips
I got an opportunity to work with the Director of Business Development
Prepared and issue sales report to be forwarded for the regional office in Dubai
Being the point of contact for the business development team and taking charge of all correspondences
Scheduling and actively participating in the bi-weekly sales meetings
Involved in preparing monthly P & L statement for the department
Banquet Coordinator GICEC 01/2000- 05/2000
Gulf Hotel Bahrain. ( Career move)
All duties related to event management
Managed events such as local Bahraini weddings, birthday parties, and exhibitions
Budgeting of events
Offering creative attributes to clients
Responsible to optimize catering revenue
Maintaining catering events
Ensuring all catering event paperwork is complete
Identify new clients and to regularly follow up
Maximize corporate clientele catering/event business.
Culinary Concepts, Mumbai, India 06/1996-06/1998
Senior Sales Executive & Personal Assistant to the CEO ( Immigrated to Bahrain with family)
Overlooking routine office requirements
Performing routine administrative duties
Scheduling board meetings
Extensive travel arrangements for the CEO of the company
Preparing annual reports
Attending to phone calls
Meeting & greeting guest
Lions Hospital, Mumbai, India 05/1995-05/1996
Trainee/ Research Assistant Lions Hospital, Mumbai, India
Medical Administrative Officer ( Career move)
Involved in the administration of 250-bed hospital working closely with Managing Director of the hospital
Assisting doctors and in administrative duties such as typing reports, filing, attending to phone calls and filing and typing research papers
Observer-ship with Staff nurses in critical care uni
Meadowcrest Hospital, New Orleans, USA 05/1991-06/1993
Medical Technician ( Migrated back to home country, India)
Routine serological tests maintaining high level of confidentiality and highest level of professionalism at all times.
Administrative duties including but not limited to Microsoft office, Illustrator, publisher, Photoshop, Sales force, Chrome river, Preparing extensive expense reports, preparing extensive domestic and
international travel arrangements, maintaining client data, managing multiple calendars, managing client, financial advisor and internal phone calls, meeting and greeting clients, event management, managing consultant influx ( visa renewals, contract renewals, travel arrangements, expenses etc.), scheduling meetings, calls both domestic and international, preparing video conference, preparing conferences
BHMS- Bachelor of Homoeopathy & Medical Science Bombay University, India.
Diploma in Multimedia, Aptech Institute, Mumbai India