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Executive & Administrative Assistant/Document Control

Location:
Sugar Land, TX
Posted:
March 24, 2018

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Resume:

Carrie Guidry-Leyendecker

**** ******** ****

Sugarland, Texas 77479

832-***-****

ac4w4o@r.postjobfree.com

OBJECTIVE

To become established with a successful organization where my commendable tenure and unwavering knowledge of all administrative functions on an Executive level, with focus on Quality, will elevate company effectiveness, productivity and compliance while utilizing and enhancing my overall talent.

C A R E E R A C C O M P L I S H M E N T S

Koch Optimized Process Designs LLC Katy, Texas

QA/QC Administrative Assistant (Contract) October 2016 - present

Responsible for the receiving, proofing, recording, distributing and retaining of all MTR’s (Material Transfer Receipts) for multiple projects/jobs within electronic record retention database with volume exceeding 300 files/inputs daily

Maintain and distribute requests for viewing of all Valve Cert files for multiple projects/jobs

Search and confirm revisions and updates for Isometric Projection drawings within company’s database for multiple projects/jobs

OMNI Flow Computers, Inc. (March 2010-February 2016) Sugarland, Texas

Quality Associate, Document Control Specialist March 2014 – February 2016

Quality Administrative Assistant October 2012 – March 2014

Administrative Assistant March 2010 – October 2012

Administered the document lifecycle (author, approve, publish, revise, retire, archive) consisting of 450+ documents

Transferred manual Document Control system into electronic software Master Control, which consisted of coordinating all aspects of Document Control, distribution and auditing controlled documents, maintenance of electronic department directories, tracking and reporting on document review progress for eventual release and/or revision changes

Sustained continual liaison with Trademark, Patent and Copyright attorney

Coordinated all Safety Meetings and processed company safety information for ISNetworld, PICS and other online safety tracking tools, as well as compiled OSHA reporting data for quarterly and yearly reporting requirements

Honored requests for Declarations of Conformity, NDA’s, Reseller Agreements, Workers Comp, and Business Liability Certificates of Insurance

Supported Quality Team with corrective and preventive actions to assess effectiveness of solutions

Guided Quality Team with the compliance with industry, national and international standards and directives

Conducted internal audits of the Quality Management System and associated processes, and assisted with external audits of suppliers as required yearly by ISO and OSHA

Prepared slides for all Quality and upper-level presentations, including, but not limited to, monthly Management Review Meetings and Manager Meetings, as well as being responsible for the writing and recording of such meeting minutes

Maintained standards library according to ISO requirements

Supported internal, customer, and third-party audits of OMNI and its facilities

Handled details of a confidential nature, and performed administrative functions based on understanding of company policy and philosophy

Analyzed and resolved work problems and/or assisted other employees in solving such problems

Managed records and other information according to record retention guidelines

Executed highly important projects relating to Quality matters for all other departments

Accomplished all administrative functions for any and all company-wide Department Managers/Supervisors

Organized and took meeting minutes for all Management and Safety meetings, as well as filled in during absence of Department Manager/Supervisor

Handled multi-line switchboard and greeted incoming guests entering lobby

Scheduled interoffice appointments and meetings

Executed spreadsheets involving software programming aspects of engineered in-house computer

Expedited incoming invoices and packing slips accordingly

Entered employee info into internal Database program regarding goals and training

Maintained meeting minutes for Administrative, IT and Special Projects Teams

Organized onsite and offsite company events

Coordinated travel arrangements and training classes for Training instructor, foreign and domestic

C.H. Fenstermaker & Associates Lafayette, Louisiana

Administrative Assistant II October 2008 – May 2009

Maintained requirements regarding daily Job Safety Analysis forms, as well as weekly Safety Topic forms

Prepared contract crew spreadsheets of total billable charges to submit to subcontractors

Reviewed, approved and checked in all field crews’ timesheets

Input field crew time into Vision software program

Entered all contract crew information into the DTR system

Updated mileage software for field crew vehicles

Regent Broadcasting of Lafayette Lafayette, Louisiana

Front Desk Office Coordinator August 2002 – March 2008

Greeted all patrons and clientele while answering phone calls estimated at 300+ daily

for 7 radio stations

Created new process for the claiming of prize winners

Distributed incoming mail and dispersed high volume of incoming faxes

Carried out new hire protocol for new employees

Maintained all inter-office equipment and office supplies

Assisted Sales Managers/Account Executives with overflow projects

Submitted voiceovers for Program Directors (spots/promotions/PSA’s)

Aided Promotions Director with ongoing event assignments

Oversaw public files for each of the 7 stations, as required by the FCC

Processed all credit applications for new business

REASONING ABILITY

Inductive Reasoning - Combining pieces of information to form general rules or conclusions

Deductive Reasoning - Applying general rules to specific problems producing answers that make sense

Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems

Interpreting the Meaning of Information for Others - Translating or explaining what information means and how it can be used

S P E C I A L S K I L L S

Proficient in Microsoft Word, Excel, PowerPoint, Outlook, Access, Adobe Acrobat Pro, Visio, SharePoint

Understanding of ISO 9001:2008 and Quality, Regulatory, and Compliance concepts and standards

Accomplished in ISN and PICS safety database requirements/submissions, which include OSHA

Member of ASQ (American Society for Quality)

References available upon request



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