Executive & Administrative Assistant/Document Control
Resume:
Carrie Guidry-Leyendecker
Sugarland, Texas 77479
******.***********@*****.***
OBJECTIVE
To become established with a successful organization where my commendable tenure and unwavering knowledge of all administrative functions on an Executive level, with focus on Quality, will elevate company effectiveness, productivity and compliance while utilizing and enhancing my overall talent.
C A R E E R A C C O M P L I S H M E N T S
Koch Optimized Process Designs LLC Katy, Texas
QA/QC Administrative Assistant (Contract) October 2016 - present
Responsible for the receiving, proofing, recording, distributing and retaining of all MTR’s (Material Transfer Receipts) for multiple projects/jobs within electronic record retention database with volume exceeding 300 files/inputs daily
Maintain and distribute requests for viewing of all Valve Cert files for multiple projects/jobs
Search and confirm revisions and updates for Isometric Projection drawings within company’s database for multiple projects/jobs
OMNI Flow Computers, Inc. (March 2010-February 2016) Sugarland, Texas
Quality Associate, Document Control Specialist March 2014 – February 2016
Quality Administrative Assistant October 2012 – March 2014
Administrative Assistant March 2010 – October 2012
Administered the document lifecycle (author, approve, publish, revise, retire, archive) consisting of 450+ documents
Transferred manual Document Control system into electronic software Master Control, which consisted of coordinating all aspects of Document Control, distribution and auditing controlled documents, maintenance of electronic department directories, tracking and reporting on document review progress for eventual release and/or revision changes
Sustained continual liaison with Trademark, Patent and Copyright attorney
Coordinated all Safety Meetings and processed company safety information for ISNetworld, PICS and other online safety tracking tools, as well as compiled OSHA reporting data for quarterly and yearly reporting requirements
Honored requests for Declarations of Conformity, NDA’s, Reseller Agreements, Workers Comp, and Business Liability Certificates of Insurance
Supported Quality Team with corrective and preventive actions to assess effectiveness of solutions
Guided Quality Team with the compliance with industry, national and international standards and directives
Conducted internal audits of the Quality Management System and associated processes, and assisted with external audits of suppliers as required yearly by ISO and OSHA
Prepared slides for all Quality and upper-level presentations, including, but not limited to, monthly Management Review Meetings and Manager Meetings, as well as being responsible for the writing and recording of such meeting minutes
Maintained standards library according to ISO requirements
Supported internal, customer, and third-party audits of OMNI and its facilities
Handled details of a confidential nature, and performed administrative functions based on understanding of company policy and philosophy
Analyzed and resolved work problems and/or assisted other employees in solving such problems
Managed records and other information according to record retention guidelines
Executed highly important projects relating to Quality matters for all other departments
Accomplished all administrative functions for any and all company-wide Department Managers/Supervisors
Organized and took meeting minutes for all Management and Safety meetings, as well as filled in during absence of Department Manager/Supervisor
Handled multi-line switchboard and greeted incoming guests entering lobby
Scheduled interoffice appointments and meetings
Executed spreadsheets involving software programming aspects of engineered in-house computer
Expedited incoming invoices and packing slips accordingly
Entered employee info into internal Database program regarding goals and training
Maintained meeting minutes for Administrative, IT and Special Projects Teams
Organized onsite and offsite company events
Coordinated travel arrangements and training classes for Training instructor, foreign and domestic
C.H. Fenstermaker & Associates Lafayette, Louisiana
Administrative Assistant II October 2008 – May 2009
Maintained requirements regarding daily Job Safety Analysis forms, as well as weekly Safety Topic forms
Prepared contract crew spreadsheets of total billable charges to submit to subcontractors
Reviewed, approved and checked in all field crews’ timesheets
Input field crew time into Vision software program
Entered all contract crew information into the DTR system
Updated mileage software for field crew vehicles
Regent Broadcasting of Lafayette Lafayette, Louisiana
Front Desk Office Coordinator August 2002 – March 2008
Greeted all patrons and clientele while answering phone calls estimated at 300+ daily
for 7 radio stations
Created new process for the claiming of prize winners
Distributed incoming mail and dispersed high volume of incoming faxes
Carried out new hire protocol for new employees
Maintained all inter-office equipment and office supplies
Assisted Sales Managers/Account Executives with overflow projects
Submitted voiceovers for Program Directors (spots/promotions/PSA’s)
Aided Promotions Director with ongoing event assignments
Oversaw public files for each of the 7 stations, as required by the FCC
Processed all credit applications for new business
REASONING ABILITY
Inductive Reasoning - Combining pieces of information to form general rules or conclusions
Deductive Reasoning - Applying general rules to specific problems producing answers that make sense
Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
Interpreting the Meaning of Information for Others - Translating or explaining what information means and how it can be used
S P E C I A L S K I L L S
Proficient in Microsoft Word, Excel, PowerPoint, Outlook, Access, Adobe Acrobat Pro, Visio, SharePoint
Understanding of ISO 9001:2008 and Quality, Regulatory, and Compliance concepts and standards
Accomplished in ISN and PICS safety database requirements/submissions, which include OSHA
Member of ASQ (American Society for Quality)
References available upon request
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