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Administrative Assistant Executive

Miami, FL
March 21, 2018

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**** ************* **** #**** • MIAMI, FLORIDA ***72

PHONE 305-***-**** • E-MAIL



Effective and results-driven individual seeking a position utilizing exceptional secretarial skills and highly organized approach to improve the overall efficiency of the company.

Biscayne Bank June 2014 – Present

Consumer Compliance/Operations Assistant

Process all documentation related to incoming and outgoing wire transfers.

Ensure proper authorization is in place for wires.

Perform OFAC checking requirements.

Audit the recording of customer wire instructions.

Data entry of wire transfers to bank, Fedlink and Fedline and other correspondent bank systems.

Reconcile daily wire activity.

Perform under the Community Reinvestment Act.

Preparing disclosures and consumer agreements.

Review all compliance material and reports.

Identify significant compliance risk areas and practices.

Assist BSA department with ECS inputting.

Review and approve Loan Estimates and Closing Disclosures.

Comply with privacy laws to ensure all information for clients remain confidential.

Run background check, e.g. OFAC, World Check, ChexSystem.

Translate reference letters as requested.

Biscayne Bank June 2013 – Present

Executive Assistant

Assist CEO and Chairman with scheduling, administrative and clerical duties such as photocopying, faxing, and filing.

Answer multiple phone lines effectively, relaying messages in an efficient and timely manner.

Receive, sort, and distribute incoming mail.

Track courier log for customer pick-ups and deliveries.

Order and manage supplies.

Comply with privacy laws to ensure all information for clients remain confidential.

Communicate with outside vendors to facilitate the flow of the bank.

Assist with Compliance Committee Package preparation as needed.

Prepare and mail monthly Shareholders and Board of Directors packages.

Assign account numbers for the Personal Banking Officers.

Run background check, e.g. OFAC, World Check, ChexSystem.

Community Management Consultant’s Group July 2012 – June 2013

Administrative Assistant/Accounts Receivable

Prepare agendas, schedule and organize client meetings, internal meetings, travel and department activities for property manager and company owner.

Manage general office duties such as ordering supplies, maintaining files and records and distributing information as needed.

Distribute incoming mail and coordinate the flow of information internally including other departments and organizations.

Receive payments from property owners, data-entry, keep a log of all payments.

Corona Law Firm, P.A. February 2009-June 2012

Legal Assistant/Administrative Assistant

Provide high-level support to attorneys in a busy fast-paced law office.

Schedule depositions, hearings, and mediations via e-filing.

Assist attorneys in preparing for trials, hearings, mediations and depositions in civil and probate matters.

Prepare legal documents such as: motions and pleadings.

Organize and maintain all files going to Court.

Supervise and train secretarial staff and legal student interns.

Sort incoming and outgoing mail.

Gelateria Parmalat May 2004 - January 2009


Coordinate the work, schedule and activities for employees.

Train employees to effectively understand the company’s business model and expectations.

Assist in accounts payable and accounts receivable.

Handle staff and customer concerns.

Order and manage products and supplies.


High school diploma


Proficient in Microsoft (Word, Excel, PowerPoint & Outlook), Mas90, Word Perfect, JackHenry, Synergy, ECS, 4Sight, LaserPro, Worldcheck, Fedlink, Fedline

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