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Administrative Assistant Microsoft Office

Baltimore, MD
March 18, 2018

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Karen Collins

**** ******** ****** 443-***-****

Baltimore, MD 21213


To have the opportunity to apply for an Administrative/Fellowship Coordinator to utilize the experience and skills I have obtained from previous education and employment.


• Over 20 years of professional Administrative/Fellowship Coordinator experience

• Computer skills: expert level of proficiency in Microsoft Office Suite, MS Outlook, MS Outlook Electronic calendars, Google Calendar, Internet Explorer, JHU SAP System, Adobe Acrobat, Blackboard, PubMed and Weldoc

• Proven ability to multi-task in a fast-paced environment

• Able to prioritize work in a fast-paced environment

• Typing Speed: 90 wpm


Administrative Support Assistant II PT 11/30/15 – Present

Community College of Baltimore County

School of Health Professions Dental Hygiene Program

•Responsible for monitoring all student information (background check, drug testing and medical documentation) through Castle Branch website

•Reconcile daily cash receipts collected from AM and PM clinics, money is taken to Bursars Office for deposit.

•Daily instruct Front Desk monitor to create dental films (BWX and FMX) in addition to collating dental charts for daily use.

•Daily clinic appointment slips are added to appointment schedule, charts are removed from student file slots for each clinic.

•Screening and re-care patient information is forwarded to Clinic Coordinator to be assigned to dental student and documented into an excel spreadsheet.

•At end of year, charts are separated into Active and Deactivated status. Active charts are refiled into chart room and deactivated charts are stored in file cabinets.

•At the conclusion of each semester, each student clinic notebook is cleared out of their evaluation forms and placed in their individual clinic folders. Each notebook is then replaced with new evaluation sheets before the next semester.

•Daily charts are signed out, removed from student file area, and added into student’s folders for interpretation.

•Daily interpretation slips are added onto a list, then individual charts are removed from student file slots for the requesting faculty member.

•Order dental clinic chart papers online from E-store front using the Creative Services system from the print shop

•Assist w/planning of the Pinning Ceremony held at the end of the year.

•Prepare packets for new student orientation held annually and participate in orientation presentation.

MSK Fellowship Administrative Coordinator 06/2013 – 09/2015

Johns Hopkins University School of Medicine

The Russell H. Morgan Department of Musculoskeletal Radiology and Radiological Sciences

•Kept three MS Excel spreadsheet logs for MSK Radiology attending (examples: Listing of all iMRI Procedures (beginning May 2014 to present); Listing of all incoming NEW incoming patients; Listing of patients referred from Union Memorial Hospital

•Manage weekly MSK CME Curriculum Radiology seminars for MSK Fellows during the Academic year (July 1 – June 30) for Fellows and Faculty to obtain CME credits

•Fellowship Coordinator to include incoming MSK ASTP Fellows Orientation Duties (i.e., Hopkins photo ID, Parking requests, ESS Payroll, Coordinate in-house training (i.e., PCC nurses, Plain Film, UV, Sedation, Sunrise), Online training (i.e., New Employee Orientation – JHU, BMC Moderate Sedation for Bayview, EPIC, ORMIS, HIPAA, Risk Management Seminar), Credentialing (i.e., MD Physician, CDS, DEA licenses), Schedule Lead Apron fittings

•Take individual photos of incoming MSK Fellows and distribute to Rad_Notify email addresses

•Order new lab coats and scrubs, via the Mathews Johns Hopkins Bookstore

•Exchange Radiation Badges to all MSK Faculty and Fellows each month

•Create orientation notebooks for incoming MSK Fellows

•Obtain MSK Fellows certificates for signature and order Farewell gifts

•Manages weekly MSK schedule for Faculty and Fellows. Schedule is posted to Sharepoint calendar and emailed to Radiology Department each week

•Coordinate and schedule Translational Research Conferences in conjunction w/Departmental Faculty members (i.e., catering food service, speakers, reserve auditorium for large group)

•Manages yearly MSK ASTP Fellowship applications via Excel spreadsheet and submit EOE report for ALL applicants

•Manages yearly MSK ASTP Fellows Interviews (reserve caterer, conference room for luncheon, keep track of dates for fellow interviews via Excel spreadsheet)

•Submit invoices using SAP for Faculty and Fellows, (Travel, Non-travel, Online Invoices) using their CPP and department accounts

•Deliver and pick up lab coats to Star-Brite Cleaners for MSK Faculty and Fellows

•Maintain MSK Fellows and Faculty yearly time sheets (hard copies)

•Assisted w/submitting grants using COEUS Lite, literary searches using PubMed and Weldoc

Research Program Coordinator 10/1988 – 05/2013

Johns Hopkins University Bloomberg School of Public Health

Department of Epidemiology

Research Program Coordinator – Promotion (2001 – 2013)

•Assists and assembles grants and contracts for submission (paper copies, not electronically)

•Scans complex documents for insertion into notebooks

•Assists with coordinating meeting notebooks (Research Group, Steering Committee, Data and Safety Monitoring Board, Standard Operating Procedure, Manual of Procedures) using HGDS system with Corel WordPerfect X4 for Windows

•Maintains library of grant files for all JHU Coordinating Center submissions

•Manages CHR files (Incoming/Outgoing filing) and IRB approvals

•Manages CHR, HIPAA Training Module and JHU Coordinating Center Personnel Assurance Form for JHU Coordinating Center personnel

•Manages Business Ethics certificates for all JHU Coordinating Center personnel

•Manages Conflict of Interest and Commitment certificates for all JHU Coordinating Center faculty

•Assists w/library searches using PubMed and Weldoc

•Assists with travel reimbursement using the SAP system (Employee & Non-Employee)

•Maintain study filing system

•Create business cards for study clinic coordinators to submit to printer for proofing before processing

Senior Word Processing Specialist – Promotion (1990 – 2001)

•Assisted with and assembled grants and contracts for submission (paper copies, not electronically)

•Maintained library of grant files for all JHU Coordinating Center submissions

•Assisted with coordinating meeting notebooks (Research Group, Steering Committee, Data and Safety Monitoring Board) using HGDS system with MS WordPerfect 12 for Window

•Coordinated large seminars (i.e., meeting locations, food delivery, A/V equipment)

•Coordinated brochure duplication and large mailings

•Coordinated dinner meetings for seminar speakers

•Assisted w/shipping study correspondence via FedEx and US Mail

•Assisted w/library searches using PubMed and Weldoc

•Assisted w/coordination of Clinical Research in Non-Alcoholic Steatohepatitis (NASH) Trial (Funded from 2003-present)

•Maintained study filing system

Senior Clerk/Typist (1988 – 1990)

•Ordered supplies (paper purchase orders)

•Transcribed acceptance/rejection letters from Dictaphone for Controlled Clinical Trials journal submissions

•Assisted w/shipping study correspondence via FedEx and US Mail

•Assisted with and assembled grants and contracts for submission (paper copies, not electronically)

•Assisted w/coordination of Childhood Asthma Management Program (CAMP) Study (Funded from 1990-2012)

•Assisted w/coordination of NEI Clinical Trials Training Program grant (Funded from 1990-2012)

•Typed letters and memos using DOS MS WordPerfect versions 6.1 and 7


• Community College of Baltimore County, Baltimore, MD

Pursuing an Associate of Arts in General Studies

• Professional Development Courses

-- JHU SAP, MS Word, Excel and Power Point (Levels I, II, III)

• Medical Terminology for Health Occupations

CCBC Essex Community College, Baltimore, MD

Continuing Education Non-Credit Course Fall 2012 (10/9-12/18/12)


•Phi Theta Kappa Society, Community College of Baltimore County, Baltimore, MD.

Inducted 12.08.16

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