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Project Office

Location:
Qatar
Posted:
March 18, 2018

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RESUME

Trisha Mae Macayra Gemino

Executive Secretary

EDUCATIONAL BACKGROUND:

Bachelor of Science Major in Business

Systems and Technology Management,

St. Scholastica’s College, Manila,

Philippines, 2004

BACKGROUND

Multi-faceted, efficient & reliable

administrative professional with

13 years of experience supporting

executives and managers to improve

internal operations.

Proficient in all of the standard office

desktop software.

Diversified skill sets covering

administrative support, Client relations,

writing, human resources and training,

account management and project

management. Excellent inter-personal,

phone and digital communication skills.

PERSONAL INFORMATION

Birth date: 07 August 1983

Birth place: Manila, Philippines

Civil Status: Single

Nationality: Filipino

Qatar Driving License: Valid up to

10 April 2020

Visa: Transferable Resident Permit

Mobile Number: +974-****-****

E-mail: ac4uls@r.postjobfree.com

EXPERIENCE

January 2014 – Present

Turner International Middle East

(TiME Qatar)

Project Photograph

Client: Qatar Foundation

Site: Al Wakra, 77,000m2 (65,100m2

GFA)

Building: Teaching and Recreational

Facilities

Value: USD200 Million

These green field projects were managed

from inception through to completion of

construction. Both Academies at Al Khor and

Al Wakra adopts the Dual Language

Immersion curriculum with each academy

accommodating 1700+ students and 400

staff. Each Academy includes a Child Care

Centre, KG1, KG2, Elementary School

Grades 1 - 5, Middle School Grades 6 – 8

and Senior School Grades 9 – 12. Both

Academies have outdoor recreational

facilities and a large Recreation Center with

600-seater Dining & Servery Area, 600-

seater Theatre, Olympic size swimming

pools built also to serve the local community.

Trisha Mae M. Gemino

Executive Secretary

2

RESUME

Trisha Mae Macayra Gemino

Executive Secretary

Project: Qatar Academy, Al Khor (Qatar)

Project Photograph

Client: Qatar Foundation

Site: Al Khor, 150,000m2 (75,000m2

GFA)

Building: Teaching and Recreational

Facilities

Value: USD 200 Million

Project: Qatar Academy, Al Wakra (Qatar)

Responsibilities:

Executive Secretary

PA Support to Project Manager

Responsible for supporting high-level

executives and management or

entire departments.

Provides administrative support and

performs numerous duties, including

scheduling meetings, compose

and/or edit/distribute letters, memos,

reports, minutes of meetings, etc. on

time, emailing, handling visitors,

routing callers, and answering

questions and requests.

General administration including

collating and filing expenses,

timesheets, etc.

Office/Facilities Management

Responsibility for the complete

administrative support function.

Overall responsibility for office

Facilities Management point of

contact including liaison with

Contractor, familiarization of

operating and maintenance manuals

and management of external

cleaning staff and Contractors.

Ensure office facilities are maintained

and operating efficiently including

front of house and back of house

(Print room, Kitchen & storage) and

ordering of all office consumables.

Ensure clear desk policy is

maintained

Archiving and management of office

filing system

KPI attainment; ensuring timesheets

and service reviews are submitted in

a timely fashion.

Being aware at all times of the

whereabouts of team members

Finance

Monthly Client invoicing and

production of associated

documentation in accordance with

monthly finance process.

Liaison with finance / credit control

team as part of monthly finance

process.

Ensure team members have updated

timesheets and issue associated

timesheet reports for Head Office’

review.

Monthly review of general office

expenditure

Manage petty cash

Local Office HR Representative

Local induction of new staff;

monitoring progress and liaising with

managers to bring all new starters up

to speed with best practice and

internal protocols / systems.

Ensure the receipt and set up of

computer equipment for all new staff

including IT induction for all new staff.

Management of annual leave system

for the office.

Record staff sickness and ensure

medical certificates are passed to HR

Log resignations and book exit

interviews with Recruitment

Manager.

Assistance with coordination of

annual appraisal process

Ordering PPE as required

3

RESUME

Trisha Mae Macayra Gemino

Executive Secretary

Liaise with HR with regard to the

coordination of training event

Local IT Representative

Be familiar with all office systems and

equipment; advise on use to all new,

temporary and existing staff when

necessary.

Assist with local IT issues – liaise with

IT department as necessary; update

staff details on Global Address

Book. Ad Hoc / General

Administration.

Ensure telephones are answered in a

timely manner and initiate

appropriate actions where necessary.

Co-ordination of team / client events.

Reception duties

Preparation/formatting of reports,

correspondence, internal

presentations.

Booking and arranging travel and

accommodation.

General administrative support to the

office when required.

Ordering of business cards,

stationery, couriers and kitchen

supplies.

Ensure H&S standards are

maintained within the office and liaise

accordingly with national Health &

Safety Officer.

Maintain first aid box.

September 2009 – January 2014

Turner International Middle East

(TiME Qatar) JV with Msheireb Properties

Msheireb Downtown Doha Project (MDD)

Project Photograph

Project description

QR 20 billion project to redevelop,

regenerate and conserve historical

downtown of Doha.

Responsibilities:

Executive Secretary

Assist and support immediate

supervision in office operations and

direction as required.

Oversee / process day-to-day

administrative items such as

business correspondence, meeting

minutes, etc.

Compose and/or edit/distribute

letters, memos, reports, etc. on time.

Maintain familiarization with all

current Projects, Clients, Owners,

architects, engineering firms and

Consultants.

Act as liaison between the Managers

and others (i.e., Clients, Consultants,

Contractors, etc.)

Ensuring all calls and matters that

arise are taken care of as soon as

possible.

Assist with the preparation of status

reports, monthly reports, and the

assembly of supporting

documentation for the PCS and other

departments.

May 2007 – September 2009

Qatargas Company Limited

Common Sulfur Project (CSP), Ras Laffan

Industrial City, Qatar

Safety, Health, Environment and Security

(SHE&S)

Project Photograph

http://www.qatargas.com/English/MediaCente

r/PressReleases/2009/Pages/Article_50.aspx

Responsibilities:

Safety, Health, Environment and Security

(SHE&S) Administrator / Technical

Assistant

Under the general supervision of the

Construction Site Safety Lead – provides

overall technical and administrative support

to the Company’s Health, Safety,

Environment and Security (SHE&S):

4

RESUME

Trisha Mae Macayra Gemino

Executive Secretary

Makes the Daily, Weekly and Monthly

Safety Reports for the perusal and

reference of the Project Management

Team (PMT) and QG Venture Team

Supervise receipts of Safe and

Unsafe Observation Cards and

enters the same to "Daily Inspection

Tracking Register system.

Assists in the preparation of visa,

transportation, and gate passes of

newly joined personnel in the team.

Generate various Safety

Awards/Certificates issued to the

chosen outstanding personnel within

the Project.

Responsible for coordination and

requisition of all Inventories

(Commissary and Stationery

Supplies) within CSP. Maintain and

updates Safety Training Matrix.

Makes requisitions, issuance and

monitoring of Personal Protective

Equipment (PPE) of the Company

(i.e. coverall, harness, safety glasses,

safety shoes, hard hat etc.)

Training Coordinator

Coordinates and scheduling with

various Training Departments (QP,

QG, RASGAS, and RLIC) concerning

Mandatory Training needs of QGII-

CSP Employees and its Contractors

(Washington Group Inc. (WGI)/URS

and Al Jaber Energy Services

(AJES).

February 2005 – April 2007

Linaheim Corporate Services Inc. (LCSI)

Project description:

Quality Management Systems (for Corporate

LGC)

Management System support: QMS,

EMS, OHSAS, ISMS

Management Reviews

Compliance Management (Non-

Conformity Report (NCR)/ Corrective

Action Preventive Action (CAPA))

Audit management (Internal, 2nd and

3rd Party)

Training (ISO Standards, Awareness,

Problem Solving technique)

Document and Record Control

Engineering support

Responsibilities:

Corporate QMS Systems Engineer

Responsible in handling of

confidential data and information of

various organizations within the LINA

Group of Companies. The

responsibility also includes providing

Technical Assistance in the

establishment, maintenance and

improvement of quality management

system amongst the 11 ISO

9001:2000 certified organizations

under the LINA Group of Companies.

Responsible also in conducting

support-trainings within the LINA

Group like the ISO 9001:2000

Awareness Training and Philippine

Quality Award (PQA) Awareness

Training.

Responsibilities:

Internal Auditor

Conducted Internal Quality and

Environmental Audits within the

various companies under the LINA

Group of Companies specifically

focused on Control of Documents

and Control of Records.

TRAININGS

H2S / Breathing Apparatus

Familiarization Course Training,

Qatargas

Defensive Driving Training, Qatargas

IIF – Incident and Injury Free

(Supervisory Management Skills

Workshop), Qatargas

Project Safety Induction, Al Jaber

Energy Services

ISO 9001:2000 Awareness Training,

Lina Group of Companies

Training the Trainer Echo Course,

Airfreight 2100 Training Team

(Licensee of Federal Express)

Environmental Awareness Training

Philippine Internal Quality Audit

Training Course

5S TRAINING



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