RESUME
Trisha Mae Macayra Gemino
Executive Secretary
EDUCATIONAL BACKGROUND:
Bachelor of Science Major in Business
Systems and Technology Management,
St. Scholastica’s College, Manila,
Philippines, 2004
BACKGROUND
Multi-faceted, efficient & reliable
administrative professional with
13 years of experience supporting
executives and managers to improve
internal operations.
Proficient in all of the standard office
desktop software.
Diversified skill sets covering
administrative support, Client relations,
writing, human resources and training,
account management and project
management. Excellent inter-personal,
phone and digital communication skills.
PERSONAL INFORMATION
Birth date: 07 August 1983
Birth place: Manila, Philippines
Civil Status: Single
Nationality: Filipino
Qatar Driving License: Valid up to
10 April 2020
Visa: Transferable Resident Permit
Mobile Number: +974-****-****
E-mail: *************@*****.***
EXPERIENCE
January 2014 – Present
Turner International Middle East
(TiME Qatar)
Project Photograph
Client: Qatar Foundation
Site: Al Wakra, 77,000m2 (65,100m2
GFA)
Building: Teaching and Recreational
Facilities
Value: USD200 Million
These green field projects were managed
from inception through to completion of
construction. Both Academies at Al Khor and
Al Wakra adopts the Dual Language
Immersion curriculum with each academy
accommodating 1700+ students and 400
staff. Each Academy includes a Child Care
Centre, KG1, KG2, Elementary School
Grades 1 - 5, Middle School Grades 6 – 8
and Senior School Grades 9 – 12. Both
Academies have outdoor recreational
facilities and a large Recreation Center with
600-seater Dining & Servery Area, 600-
seater Theatre, Olympic size swimming
pools built also to serve the local community.
Trisha Mae M. Gemino
Executive Secretary
2
RESUME
Trisha Mae Macayra Gemino
Executive Secretary
Project: Qatar Academy, Al Khor (Qatar)
Project Photograph
Client: Qatar Foundation
Site: Al Khor, 150,000m2 (75,000m2
GFA)
Building: Teaching and Recreational
Facilities
Value: USD 200 Million
Project: Qatar Academy, Al Wakra (Qatar)
Responsibilities:
Executive Secretary
PA Support to Project Manager
Responsible for supporting high-level
executives and management or
entire departments.
Provides administrative support and
performs numerous duties, including
scheduling meetings, compose
and/or edit/distribute letters, memos,
reports, minutes of meetings, etc. on
time, emailing, handling visitors,
routing callers, and answering
questions and requests.
General administration including
collating and filing expenses,
timesheets, etc.
Office/Facilities Management
Responsibility for the complete
administrative support function.
Overall responsibility for office
Facilities Management point of
contact including liaison with
Contractor, familiarization of
operating and maintenance manuals
and management of external
cleaning staff and Contractors.
Ensure office facilities are maintained
and operating efficiently including
front of house and back of house
(Print room, Kitchen & storage) and
ordering of all office consumables.
Ensure clear desk policy is
maintained
Archiving and management of office
filing system
KPI attainment; ensuring timesheets
and service reviews are submitted in
a timely fashion.
Being aware at all times of the
whereabouts of team members
Finance
Monthly Client invoicing and
production of associated
documentation in accordance with
monthly finance process.
Liaison with finance / credit control
team as part of monthly finance
process.
Ensure team members have updated
timesheets and issue associated
timesheet reports for Head Office’
review.
Monthly review of general office
expenditure
Manage petty cash
Local Office HR Representative
Local induction of new staff;
monitoring progress and liaising with
managers to bring all new starters up
to speed with best practice and
internal protocols / systems.
Ensure the receipt and set up of
computer equipment for all new staff
including IT induction for all new staff.
Management of annual leave system
for the office.
Record staff sickness and ensure
medical certificates are passed to HR
Log resignations and book exit
interviews with Recruitment
Manager.
Assistance with coordination of
annual appraisal process
Ordering PPE as required
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RESUME
Trisha Mae Macayra Gemino
Executive Secretary
Liaise with HR with regard to the
coordination of training event
Local IT Representative
Be familiar with all office systems and
equipment; advise on use to all new,
temporary and existing staff when
necessary.
Assist with local IT issues – liaise with
IT department as necessary; update
staff details on Global Address
Book. Ad Hoc / General
Administration.
Ensure telephones are answered in a
timely manner and initiate
appropriate actions where necessary.
Co-ordination of team / client events.
Reception duties
Preparation/formatting of reports,
correspondence, internal
presentations.
Booking and arranging travel and
accommodation.
General administrative support to the
office when required.
Ordering of business cards,
stationery, couriers and kitchen
supplies.
Ensure H&S standards are
maintained within the office and liaise
accordingly with national Health &
Safety Officer.
Maintain first aid box.
September 2009 – January 2014
Turner International Middle East
(TiME Qatar) JV with Msheireb Properties
Msheireb Downtown Doha Project (MDD)
Project Photograph
Project description
QR 20 billion project to redevelop,
regenerate and conserve historical
downtown of Doha.
Responsibilities:
Executive Secretary
Assist and support immediate
supervision in office operations and
direction as required.
Oversee / process day-to-day
administrative items such as
business correspondence, meeting
minutes, etc.
Compose and/or edit/distribute
letters, memos, reports, etc. on time.
Maintain familiarization with all
current Projects, Clients, Owners,
architects, engineering firms and
Consultants.
Act as liaison between the Managers
and others (i.e., Clients, Consultants,
Contractors, etc.)
Ensuring all calls and matters that
arise are taken care of as soon as
possible.
Assist with the preparation of status
reports, monthly reports, and the
assembly of supporting
documentation for the PCS and other
departments.
May 2007 – September 2009
Qatargas Company Limited
Common Sulfur Project (CSP), Ras Laffan
Industrial City, Qatar
Safety, Health, Environment and Security
(SHE&S)
Project Photograph
http://www.qatargas.com/English/MediaCente
r/PressReleases/2009/Pages/Article_50.aspx
Responsibilities:
Safety, Health, Environment and Security
(SHE&S) Administrator / Technical
Assistant
Under the general supervision of the
Construction Site Safety Lead – provides
overall technical and administrative support
to the Company’s Health, Safety,
Environment and Security (SHE&S):
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RESUME
Trisha Mae Macayra Gemino
Executive Secretary
Makes the Daily, Weekly and Monthly
Safety Reports for the perusal and
reference of the Project Management
Team (PMT) and QG Venture Team
Supervise receipts of Safe and
Unsafe Observation Cards and
enters the same to "Daily Inspection
Tracking Register system.
Assists in the preparation of visa,
transportation, and gate passes of
newly joined personnel in the team.
Generate various Safety
Awards/Certificates issued to the
chosen outstanding personnel within
the Project.
Responsible for coordination and
requisition of all Inventories
(Commissary and Stationery
Supplies) within CSP. Maintain and
updates Safety Training Matrix.
Makes requisitions, issuance and
monitoring of Personal Protective
Equipment (PPE) of the Company
(i.e. coverall, harness, safety glasses,
safety shoes, hard hat etc.)
Training Coordinator
Coordinates and scheduling with
various Training Departments (QP,
QG, RASGAS, and RLIC) concerning
Mandatory Training needs of QGII-
CSP Employees and its Contractors
(Washington Group Inc. (WGI)/URS
and Al Jaber Energy Services
(AJES).
February 2005 – April 2007
Linaheim Corporate Services Inc. (LCSI)
Project description:
Quality Management Systems (for Corporate
LGC)
Management System support: QMS,
EMS, OHSAS, ISMS
Management Reviews
Compliance Management (Non-
Conformity Report (NCR)/ Corrective
Action Preventive Action (CAPA))
Audit management (Internal, 2nd and
3rd Party)
Training (ISO Standards, Awareness,
Problem Solving technique)
Document and Record Control
Engineering support
Responsibilities:
Corporate QMS Systems Engineer
Responsible in handling of
confidential data and information of
various organizations within the LINA
Group of Companies. The
responsibility also includes providing
Technical Assistance in the
establishment, maintenance and
improvement of quality management
system amongst the 11 ISO
9001:2000 certified organizations
under the LINA Group of Companies.
Responsible also in conducting
support-trainings within the LINA
Group like the ISO 9001:2000
Awareness Training and Philippine
Quality Award (PQA) Awareness
Training.
Responsibilities:
Internal Auditor
Conducted Internal Quality and
Environmental Audits within the
various companies under the LINA
Group of Companies specifically
focused on Control of Documents
and Control of Records.
TRAININGS
H2S / Breathing Apparatus
Familiarization Course Training,
Qatargas
Defensive Driving Training, Qatargas
IIF – Incident and Injury Free
(Supervisory Management Skills
Workshop), Qatargas
Project Safety Induction, Al Jaber
Energy Services
ISO 9001:2000 Awareness Training,
Lina Group of Companies
Training the Trainer Echo Course,
Airfreight 2100 Training Team
(Licensee of Federal Express)
Environmental Awareness Training
Philippine Internal Quality Audit
Training Course
5S TRAINING